Summer FLAC and EPAFs for Part-time and Full-time Faculty
Summer Session I and Summer Session II 2021-2022
The two summer session term codes are 202140 and 202210. All FLAC (Faculty Load and Compensation) entries and EPAFs (Electronic Personnel Action Forms) must be created, approved and processed for part-time faculty for as indicated below.
Reminder about Workload/ESH Limits
A Part-time Faculty member may work a total of 10 ESH for over the course of Summer Sessions I and II. A Full-time Faculty member may work a total of 12 ESH over the course of Summer Sessions I and II, 9 at their regular rate and 3 at their overload rate.
June 1, 2021 - July 11, 2021
Classes start June 1, 2021. FLAC for Summer I will open Tuesday, June 1, 2021. In order for Part-time and Full-time Faculty to be paid by June 18, 2021, all FLAC entries must be completed AND locked (approved by the Dean) by Tuesday, June 8, 2021.
Contract Type: FS
Position: FSOxxx; Suffix is 21 (calendar year) or one up if already used
Contract Type: PT, PS
Position: POxxxx; Suffix is a one up
Start Date: May 29, 2021
End Date: July 9, 2021
Total of three (3) pays:
- June 18, 2021
- July 2, 2021
- July 16, 2021
NOTE: Number of pays, as well as start and end dates, may change for non-standard classes.
July 12, 2021 - August 20, 2021
Classes start July, 12, 2021. FLAC for Summer II will open Monday, July 12, 2021. In order for Part-time and Full-time Faculty to be paid by July 30, 2021, all FLAC entries must be completed AND locked (approved by the Dean) by Monday, July 19, 2021.
Contract Type: FS
Position: FSExxx; Suffix is 21 (calendar year) or one up if already used
Contract Type: PT, PS
Position: PExxxx; Suffix is a one up
Start Date: July 10, 2021
End Date: August 20, 2021
Total of three (3) pays:
- July 30, 2021
- August 13, 2021
- August 27, 2021
NOTE: Number of pays, as well as start and end dates, may change for non-standard classes.
Timelines and requirements for part-time faculty new hires.
Part-Time Faculty New Hires
The hiring of new part-time faculty is processed through Workday-Recruitment. Ms. Roz Sanders, HR Specialist (PTF Recruiter) can assist you with creating the appropriate requisition to meet your needs to hire new part-time faculty. She can assist you with the onboarding process of a new part-time faculty hire.
New part-time faculty cannot start until a background check is completed and results received.
An M# for the new part-time faculty hire will be created upon completion and receipt of:
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Mandatory employment paperwork (i.e., Personal Data Form, Form I-9 and supporting documentation, Federal and state tax withholding forms),
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Background check results, and
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Initial Rank Placement Form
Once the required information is received, only then will an M# be created and sent to assign workload and create an EPAF.
An Initial Salary Placement (PDF, 
) (rank placement) Form must be received to create the new part-time faculty rank record.
The rank determines the pay level. New part-time faculty will not be activated in
the system without this form, which will delay processing and the timing of the first
pay date.
After the FLAC Upload
After the FLAC upload has been completed, please use EPAFs to get Part-time Faculty jobs into the Banner system.
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If you have a late starting class to process, please use EPAFs (PTF) enter SIAASGN information AFTER the upload in late starting class cases.
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For additional ESH after the FLAC upload, please use EPAFs.
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For reduction or cancellation of ESH, please use the faculty change form. This form should be the only form completed for changes (reduction, additions, cancellation, etc.). It needs to be signed by the Chair (PTF) or the Dean (FTF) for approval, and sent to HRSTM for processing. Make sure to enter all changes into SIAASGN for reporting purposes. Accuracy in SIAASGN may be audited.
Reminders
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Please make note of and adhere to all stated deadlines.
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HRSTM will not determine or calculate workload/ESH, but will offer guidance when necessary.
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Please ensure you are completing all necessary fields in SIAINST, SIAASGN and on the EPAFs, if you need to complete one. For questions and inquiries on the SIAINST and SIAASGN data entry, please contact Rosalee Law in HRSTM.
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Please indicate the applicable FOAP/Account numbers on all Faculty Change Forms submitted to HRSTM.
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Non-exempt employees are not allowed to teach as Part-time Faculty. There will be no exceptions made.
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Please make sure that you are sending all Part-Time Faculty Assignment Letters and Alternate ESH Request Forms to your campus liaisons, to ensure they are being imaged into their personnel files.
Memo: Summer Session I and II FLAC and EPAF Processing (PDF, )