Volunteer (Non-Paid) Position--Government Transition Advisory Committee

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Volunteer (Non-Paid) Position--Government Transition Advisory Committee

Salary

$0.00 Annually

Location

Remote - Part-time, OR

Job Type

Volunteer

Remote Employment

Flexible/Hybrid

Job Number

2023-00164

Bureau

Office of Community & Civic Life

Opening Date

01/17/2023

Closing Date

2/12/2023 11:59 PM Pacific

The Position

Purpose

The Government Transition Advisory Committee (GTAC) will advise City Council, the Chief Administrative Officer (CAO), and City transition team on issues related to the development and implementation of the transition plan and community education and engagement plan related to the charter amendments approved by the voters in the November 2022 election. The GTAC is the main public engagement body for the transition. 

Roles and Responsibilities: 
  • While GTAC will develop its own workplan, expected responsibilities include: 
    • Ensure implementation of November 2022 voter-approved Charter amendments is done effectively and efficiently following the City’s core values of anti-racism, equity, communication, collaboration, transparency, and fiscal responsibility. 
    • Maintain open and consistent communication and engagement with internal and external stakeholders throughout the transition, and ensure input is meaningfully integrated into the City’s implementation of the November 2022 voter-approved Charter amendments. Other than districting-specific public input, serve as the primary solicitor and repository of public input related to the transition. 
    • Advise the City on the November 2022 voter-approved Charter amendments transition plan and community education and engagement plan including project schedule and project budget, resource allocation and funding strategy. 

Total number of advisory seats: 15

Number of seats available: 15

To Qualify

To be eligible for the advisory committee, members must live, work, play, go to school, and/or worship in the City of Portland


What We Look For

We want people from every part of Portland here to share their voice on this committee, especially people who have not been involved before. If you want to serve your community and to help government make better choices, then we want to see your application. The attributes listed below are what will guide our selection process. It is helpful if you are specific in your answers. We do not expect you to be or have everything listed. 

  • Skills, knowledge and lived experience that will help the Governance Transition Advisory Committee fulfil its roles and responsibilities particularly around municipal or civic administration, stakeholder engagement, and project planning and implementation.
  • Commitment to, and experience with, advancing the City’s core values of anti-racism, equity, communication, collaboration, transparency, and fiscal responsibilities.
  • Interest and experience in the City’s transition elements, e.g. municipal administration, financial and budget planning and operations, ranked choice voting and district-based elections, and roles and responsibilities of the new expanded Council and Mayor.  
  • Experience working with and on issues impacting Black, Indigenous and other people of color and other communities historically left out of City Hall decision making.  
  • Willingness to leverage community connections to support community engagement efforts of the GTAC. 
  • Comfort with, and willingness to work on a highly visible advisory committee, that is likely to draw media attention and community advocacy.  
  • Ability to commit the time, estimated time is 12-15 hours per month toward GTAC responsibilities.  
  • Review of resume detailing applicant’s professional, volunteer, and service experiences. 
Time Commitment
  • Meetings will take place on weekday evenings
  • Members are involved for a duration of two-year terms
  • The anticipated time commitment per month is 12-15 hours
  • We provide interpreters who will translate the conversation in your language during the meeting. Please ask for an interpreter at least a week in advance of the meeting so we have enough time to make arrangements.
  • You may need to read and write in your language. Verbal and written translations are performed by outside organizations. The dialects may be different than your home region and may be different on each document. 
  • We try to translate the written materials you ask for, but we may not be able to provide translation on all meeting documents. 
  • Members are expected to prepare for meetings on their own time. Meeting materials for review may be sent with minimal time to review, possibly as few as forty-eight hours (or two days) in advance.
We Remove Barriers
Let us know if there are barriers to your participation. Dinner will be provided at evening meetings. Public transportation or parking passes will be available if you need those to fully participate.

Volunteer Ethics
People who join this committee will become what we call “Public Officials,” which means that while you serve you must behave fair and ethically. We will provide training on this once you are accepted. Part of following Public Officials Ethics laws means you must tell the group when you or a relative may financially benefit (or avoid fees) by your recommendations. This is called a “Conflict of Interest.” If you tell us about potential Conflicts of Interest that does not mean you cannot serve, in fact, many committees have potential members with Conflicts of Interest. We appreciate your ethical inclusion of possible Conflicts of Interest on the form included in the application.

The Recruitment Process

Applications are due by 11:59pm on Sunday, February 12, 2023

To talk with someone about this opportunity or to receive assistance completing the application, please contact the advisory body staff liaison at Julia.meier@portlandoregon.gov or 503-823-6647.

 

Voluntary & Confidential Demographic Information
The City is committed to diversity, inclusion, and equity. Completing the demographic information on the application is voluntary, but we encourage you to provide that information.   The City uses this information to help ensure that advisory body appointments represent a broad cross-section of community. Your information will not be used during the recruitment nor the selection process. State and federal law prohibit use of this information to discriminate against you. Questions about this may be sent to AdvisoryBodies@Portlandoregon.gov

General Questions
For general questions about the Advisory Bodies program, the volunteer recruitment process, or other upcoming advisory body opportunities please email AdvisoryBodies@Portlandoregon.gov. 

 

We Encourage You to Apply
We welcome you to browse our website to learn more about the bureau: https://www.portland.gov/transition/advisory/overview

Do you have questions or need more information? Email Julia.meier@portlandoregon.gov


Additional Information

COVID – 19 Vaccine Requirement

The meeting location for this opportunity is hybrid (remote and onsite).
Workplaces across Portland, the United States and the world are making tough decisions about how to protect their employees and community from COVID-19. We, too, find ourselves in the middle of this complex situation at the City of Portland.  We are committed to ensuring the health and safety for our employees and our community. As a part of this commitment, all City employees are required to be fully vaccinated, effective October 18, 2021. Proof of full vaccination, or documentation of plans to become fully vaccinated (e.g., partially vaccinated however too soon for second dose, etc.) will be required prior to being hired by the City of Portland. The required vaccination is a minimum qualification requirement to be hired by the City of Portland. We understand that some are unable to be vaccinated for a variety of reasons, including medical and religious/spiritual reasons. Should you be offered employment with the City of Portland, there is an exception process that provides for an exception and reasonable accommodation based on a qualified medical condition or religious/spiritual reason.  Exception Request Process for COVID-19 vaccine (Exceptions only apply to candidate(s) offered a position; please do not submit at this time).

 

Meeting Location

Currently, many advisory bodies are meeting remotely due to COVID-19. In the future, meetings could: 1) be conducted fully remotely, or 2) be conducted remotely and in person (hybrid model). As the situation evolves, the exact meeting location may change based upon leadership direction and approval.

City of Portland volunteers are unpaid; therefore, employment benefits are not available.

01
Do you understand that this is a volunteer (non-paid, non-employment) position?
  • Yes
  • No
02
Are you able to prepare for meetings on your own time? And can you commit to regularly attend and participate in meetings and for the duration of the service term?
  • Yes
  • No
03
Currently, do you live, work, play, go to school, and/or worship in the City of Portland? Please mark all that apply so we can know the variety of ways you are involved in Portland.
  • Live in Portland (reside and sleep)
  • Work in Portland (or do business, includes non-profit/volunteerism, and family caretaking)
  • Play in Portland (recreation, visiting establishments in Portland)
  • Worship in Portland (engage in spiritual activities of all types such as churches, or religious organization affiliations and practices)
  • Go to school in Portland (including study, take classes, research, broadly interpreted)
04
Are you an elected or appointed official at the City of Portland?
  • Yes
  • No
05
Are you intending to be a candidate for office for Portland Councilor, Mayor, or Auditor in 2024?
  • Yes
  • No
06
Are you or is a relative of yours associated with a business, as defined by ORS 244.020(3)(4), that is related to the subject matter to be considered by this advisory body? If yes, please explain. If no, enter "N/A," which stands for "not applicable."
07
Do you or a relative have connections to businesses that could result in a financial benefit of more than $500 annually as noted in ORS 244.020(3)(4)? If yes, please explain. If no, enter "N/A."
08
Even if you or a relative's connection to a business does not rise to the financial thresholds contained in ORS 244.020(3)(4), the City would like to know of any relationship to a business that could benefit financially from the outcome of the matter to be considered by this advisory body. Please list those connections here. If no, enter "N/A."
09
Do you or do any relative of yours have a professional affiliation with the City of Portland, either as a staff member or through a contract? Please list their name, their position, the bureau/department they are affiliated with, the contract, and your relationship to that individual. If no, enter "N/A."
10
By signing and/or typing my name below, I affirm I can commit to participate fully in the work of the advisory body I'm applying for. All information contained herein is true to the best of my knowledge, and I understand that any misstatement of fact or misrepresentation of credentials may result in this application being disqualified from further consideration. I affirm that all information contained in this form is true to the best of my knowledge. If at any time following the submission of this form I become aware of any actual or potential conflicts of interest or if the information provided becomes inaccurate or incomplete, promptly notify the staff contact for the City advisory body. Misstatement of fact or misrepresentation of information may result in your application being disqualified, or future dismissal from the advisory body.
11
Describe your relevant skills, knowledge, and lived experience that will help the Governance Transition Advisory Committee fulfill its roles and responsibilities particularly around municipal or civic administration, stakeholder engagement, and project planning and implementation.
12
What excites you most about the City's governance transition work? Please be specific in your response I.e., ranked choice voting and district-based elections, the newly expanded Council, and/or the Mayor/City Administrator form of government.
13
If selected and appointed to serve, what would you hope to accomplish during your service? Please be specific in describing your desired outcomes.
14
Anti-racism and equity are part of the City's core values. Please describe your experience working with and on issues that impact Black, Indigenous and other people of color and other communities historically left out of City Hall decision making.
15
Please reflect on your experience with and commitment to advancing the City's other core values of communication, collaboration, transparency, and fiscal responsibilities.
16
Are you comfortable with working on a highly visible committee that is likely to draw media attention and community advocacy?
17
Are you able to commit to working an estimated 12-15 hours per month as part of this committee?
18
Have you previously been or are you currently active on advisory bodies or in leadership positions that were/are relevant to the work of the Governance Transition Advisory Committee? If yes, please provide the Advisory Body name or leadership position, host bureau/office/organization, and years you were/are active.
19
Are you willing to engage your community connections to support community education and engagement efforts of the Governance Transition Advisory Committee? If so, what groups and/or associations would you engage (e.g. professional, social, religious, volunteer, advocacy, etc.)?
20
We Remove Barriers. Please let us know if there are barriers to your participation that we can help eliminate. Examples include bus/parking passes and food at meetings when in-person gatherings return, childcare, or stipends. While we may not have these options on all advisory bodies, the Advisory Bodies Program is interested in planning and budgeting in the future based on needs expressed here.
21
Please complete the demographic survey at the link provided: https://forms.gle/hQD5fsDgKrezAekT7 Please do not answer the text box below.

Required Question

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