New - More Choice in the Assignment Process

In late summer 2023, the provost appointed students, faculty, and staff to the Neighborhood Task Force, which was charged with recommending changes and enhancements to the undergraduate neighborhood model. The task force’s recommendations were approved by the Provost in January 2024. These changes significantly improve the options available to students in House and Room Selection. 

Specifically, the task force’s changes include:

• Upperclass students (rising sophomores, juniors, and seniors) are no longer required to select housing in their neighborhood.
• In order to create sophomore communities in appropriate styles of housing, rising sophomores will select first in House and Room Selection, but they can only select from designated sophomore-priority rooms. Sophomore-priority rooms will be mostly shared rooms (one-room doubles, triples, and quads) in residence halls with a Resident Fellow. Sophomores are free to pick a sophomore-priority room in any neighborhood. Sophomores are still eligible to apply for preassignment to theme communities and may still live in Greek houses. See below for more information about sophomore-priority spaces.
• Seniors pick after sophomores and can pick any available room in any neighborhood.
• Juniors pick after seniors and can pick any available room in any neighborhood.
• The maximum group size in House and Room Selection is four students. Since sophomores can only pick from sophomore-priority rooms, a sophomore cannot be in a group with a junior or senior. However, juniors and seniors who wish to live with a sophomore can attempt to secure a room with their sophomore friend at their gate time (see Groups below).
• A small number of juniors and students with no guarantee quarters remaining may be unassigned after the first round of House and Room Selection. These students will fill vacancies that open up over the summer months. All students with guarantee quarters remaining who apply by the House and Room Selection deadline will receive a housing assignment before autumn quarter.
• Neighborhood lines have been adjusted so that the neighborhoods are geographically contiguous. The row is now its own neighborhood, called Rowan.

House and Room Selection - How It Works

• Submit your autumn quarter housing application in Axess by 5 p.m. on Monday, April 22, 2024. On this application, you will sign the residence agreement, form a group if desired, and indicate your gender (see below for details). While the application is due on April 22, you may continue to change your group makeup until 8 a.m. PT on May 20. 
• Groups may consist of up to four students.
• On Thursday, May 23, you will be emailed your gate time, which is the date and time you can begin selecting your house and room for next year. If you are part of a group, every member of the group will have the same gate time. Gate times are randomly assigned within each class year. Sophomores have the earliest gate times but can only select from sophomore-priority spaces (shared rooms in RF houses). Seniors have the next set of gate times, followed by juniors.  If you are in a group with a mix of class years, your gate time will be assigned based on the lowest class year. For example, a group of two seniors and a junior will receive a junior gate time
• House and Room Selection will begin on Friday, May 24 when preassigned students select rooms within their preassigned houses. It will resume on Tuesday, May 28  and run through Friday, May 31, with gate times running from 8 a.m. - 10 p.m. PT daily. House and Room Selection will close at 5 p.m. PT on Friday, May 31.
• At your gate time, log into the housing portal via Axess to see exactly which rooms are available. Select and confirm your house and room assignment. More detailed instructions on this process will be included in your gate time email.
• You may continue going into the system to change your house and room assignment up until House and Room Selection closes at 5 p.m. PT on Friday, May 31.
• While you do not have to select your room right at your gate time, be advised that waiting will mean fewer options available to you when you do select. A small number of groups will share each gate time and the interval between gate times will be determined by the overall number of groups. Details will be included in your gate time email.
• If you do not select a room before 5 p.m. PT on Friday, May 31, you will likely remain unassigned, but you will be eligible for assignment over the summer months.

What if I’m not available at my gate time?

If you are a member of a group, any of your groupmates will be able to act as a proxy and select an assignment for you beginning at your gate time. Groups may want to appoint one person in the group to be the proxy for everyone in the group in order to make selecting easier. More information about selecting as a proxy for a groupmate will be included in your gate time email which will be sent on Thursday, May 23.

To submit your House and Room Selection application:

• Log onto Axess
• Go to the My Information drop-down menu
• From the Housing & Dining menu, select Housing & Dining Login*
• Select Apply for Undergraduate Housing and follow the prompts.
  *Axess may require you to reauthenticate when selecting the Housing & Dining Login.