Complete REQUIRED Compliance Training and Outside Interest Disclosure Form by April 30 

To maintain compliance with federal regulations and UT System policies, all regular staff, faculty, and temporary employees are required to complete the 2023 Mandatory Compliance Training and the Outside Interest Disclosure (OID) Form.

 

Residents are required to complete the HIPAA training and the Outside Interest Disclosure (OID) Form.

 

Students are only required to take the HIPAA training.

 

The 2023 Mandatory Compliance Training consists of eight courses – seven courses will be taken in K@TE at https://kate.tennessee.edu/ and one course is accessible through HealthStream at https://uthsc.edu/compliance/training.php. The OID Form can be accessed via IRIS.

 

Deadline for completion is April 30. 

Seven Mandatory Compliance Trainings in K@TE

All regular staff, faculty, and temporary employees must log in to K@TE at https://kate.tennessee.edu/ and complete the following training courses by April 30:

1. UTHSC 2023 Campus Security Authority (CSA) Training
2. UTHSC 2023 Code of Conduct
3. UTHSC 2023 FERPA
4. UTHSC 2023 Hazard Awareness and Workplace Safety
5. UTHSC 2023 IT Security Awareness
6. UTHSC 2023 Title VI: Civil Rights Act of 1964
7. UTHSC 2023 Title IX: Mandatory Responsible Employees

If you have any questions, concerns, or need assistance, please contact the Office of Human Resources at 901.448.5600 or email hr@uthsc.edu.

One Mandatory Compliance Training on HealthStream

All students, residents, regular staff, faculty, and temporary employees must log in to HealthStream via https://uthsc.edu/compliance/training.php and complete the UTHSC 2023 HIPAA Training by April 30.

 

To access the UTHSC 2023 HIPAA Training, visit the HIPAA Privacy Training website and click on the HealthStream link under "Link/Instructions". 

• If you have any problems with the url, please copy and paste this link into your browser: healthstream.com/hlc/uthlth 
• The link will take you to the UT sign-in page (Central Authentication Service)
• Log in with your NetID and password
• If the course does not open, it is likely that your browser’s pop-up blocker has prevented it from opening. Refer to these steps to allow a pop-up window: https://utk.teamdynamix.com/TDClient/2277/OIT-Portal/KB/ArticleDet?ID=120570

Once you have logged into the HIPAA training:

• Click the "To-Do" tab to open your "My To-Do List"
• When your training is complete, please make sure you click on the “EXIT” button to close your browser so that your training is properly recorded

If you have any questions, the instructions can be found at: https://uthsc.edu/compliance/training.php

 

For any questions or technical difficulties, please contact the Institutional Compliance Office at 901.448.8469 or institutional.compliance@uthsc.edu.

 

Note: If you completed the compliance training through University Clinical Health (UCH), you do not need to complete UTHSC HIPAA training. UCH affiliates will not be enrolled in the HIPAA course. This is the only exception.

Outside Interest Disclosure (OID) Form

All regular faculty, staff, postdocs, residents, and GTAs, GRAs, and GAs must complete the OID form. If you completed a new OID form on January 1, 2023 or after, you do not need to submit a new one unless you have a change to report.

 

COMPLETE AND SUBMIT YOUR DISCLOSURE FOR FISCAL YEAR 2022-23:

1. Please sign into the Employee Self-Service tab with your UT NetID and password. https://irisweb.tennessee.edu/irj/portal/ESS
2. Under the Personal Information area, choose the Outside Interest Disclosure link and follow the instructions on the screen. Note: If the OID form does not launch, please change your browser settings to allow “pop-ups and redirects.”
3. Employees can use the Help and Video buttons at the top right of the screen for additional information or to watch a brief video explaining the form.

You can use the View Previous Forms button at the top right of the screen to see the list of prior forms you have filled out, including the dates and the status of each form. If your previous OID form has not been approved, you will not be able to complete a new one until your supervisor approves your previous form. After completing and submitting the form, it will be routed electronically through the review and approval process as set forth in the Conflicts of Interest & Commitment Policy.

 

SUPERVISOR APPROVAL PROCESS

The OID form routes to the IRIS Inbox of the employee’s supervisor for approval. The supervisor receives a system generated email notification that an OID work item is pending their review.

 

The IRIS Inbox is available at: https://irisweb.tennessee.edu/

1. Use your NetID and password to log in.
2. Once you are logged in, select the Inbox tab.
3. The Inbox screen is displayed with current work items pending approval.
4. Click on the OID form you want to review from the Workflow items. Note: If the OID form does not launch, please change your browser settings to allow “pop-ups and redirects.”
5. Click on OID Form button at the top left to review it. Exit the form. 
6. Answer the questions shown in the box and Click on the APPROVE button.

Note to Business Contacts:  You can use IRIS Transaction ZPR_OID_REPORT to determine who has not completed the OID Form in your department. 

 

If you have any questions, please contact the Institutional Compliance Office at 901.448.8469 or email institutional.compliance@uthsc.edu.

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