Arts Education Coordinator (Coordinator III)

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Arts Education Coordinator (Coordinator III)

Salary

$70,221.00 - $116,792.00 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2023-00447

Bureau

OMF-Office of the Chief Administrative Officer

Opening Date

03/13/2023

Closing Date

3/27/2023 2:11 PM Pacific

The Position



The Arts Education Coordinator is essential to ensuring that the arts education expectations of PCC 5.73 (Arts Education and Access Income Tax) are met. That code stipulates that 3% of the AEAF (Arts Education Access Fund)/Arts Tax net revenues “shall be distributed to the City Arts Program for the purpose of coordinating, supporting, and reporting on arts education services within School Districts. Funding may be used to: (1) Employ highly qualified person(s) to work with the School Districts in the provision of high-quality arts education; (2) Provide professional development opportunities for certified Arts Teachers in the School Districts; (3) Collect quantitative and qualitative data from School Districts as requested by the City and/or Oversight Committee; (4) Monitor School District performance and report any IGA compliance concerns to the Oversight Committee; and (5) Convene superintendents, curriculum directors, Arts Teachers, and other School District personnel as needed to coordinate and evaluate high quality arts education in the School Districts.

What you’ll get to do as the AEAF Arts Education Coordinator:

  • Serve as the central point of contact for all AEAF arts education programs and services, providing clear, transparent lines of communication between the City Arts Program, the AEAF Oversight Committee (AOC), the Revenue Division, and participating school districts.
  • Engage School District stakeholders (teachers, principals, central office staff, and superintendents) as strategic thought partners to meet the goals of AEAF.
  • Aggregate qualitative and quantitative data on AEAF arts education activities and develop the data tables the City and AOC will use to evaluate performance, making the basis of all calculations clear, and providing all source data. This position will help collect additional data as requested by the City and/or AOC to effectively communicate comprehensive results of the fund and its impact on School Districts.
  • Coordinate a variety of arts education-related services and supports to the City’s School Districts with particular attention to their individual populations, needs, resources, and structures
  • Develop, coordinate, and communicate professional development opportunities for K-5 certified arts teachers with the potential to develop a regional cohort of teachers.
  • Provide administrative support to the City Arts Program and AEAF Oversight Committee.
As a person, you are:
  • Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.
  • Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
  • Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment.
  • Relationship Builder:  An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively.
  • Responsive and Flexible: You can remain flexible, agile and calm in a dynamic environment with a variety of internal and external stakeholders to create and problem solve.
Although not required, you may have:
  • Arts education experience, preferably four years of experience working in a K-5 school district setting.
  • Preferably bachelor’s degree related to education.

City of Portland Core Values:

Anti-racism | Communication | Collaboration | Equity |Transparency | Fiscal Responsibility 
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here. 


Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here. or more information on the City of Portland's benefits please click here.  

COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
 
Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR – 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here.


To Qualify

Applicants must meet each of the following minimum qualifications.  Applicants should describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications: 

  1. Knowledge and experience with state and national education standards, and best practices in delivering arts education equitably.
  2. Experience in data collection and analysis.
  3. Ability to communicate well (both orally and in writing) and to utilize strong interpersonal skills.
  4. The Ability to coordinate multiple, simultaneous projects while maintaining excellent organizational standards. 
  5. Experience with Microsoft applications including Outlook, Word, and Excel.
Applicant must also: 
  • Must be fully vaccinated for COVID-19 per City mandate or have an approved exception by date of hire.]

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their resume and supplemental questions are weighted 100%. Do not attach materials not requested.  Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Activity Schedule:

  • Job Posting closes: 3/27/2023
  • Applications Reviewed: 4/3/23
  • Eligible List / Notices Generated: week of 4/10/23
  • 1st Round of Interviews: mid/late April
  • Job Offer: May 2023
 *Timeline is approximate and subject to change.

Application Instructions
Applicants must submit a professional résumé online, as well as answer the supplemental questions specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
  • Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in your responses to the supplemental questions.
  • Salary Range/Equity Pay Analysis:  Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application.   It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.  All applications must be submitted via the City's online application process.  Do not attach materials not requested.   E-mailed and/or faxed applications will not be accepted.  

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
 
 ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
 
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes.  If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session.  If you prefer to attend a virtual class, they are also available once a month.  

Contact Information:
Bureau of Human Resources
Karen Ehn, Senior Recruiter  
karen.ehn@portlandoregon.gov

An Equal Opportunity/Affirmative Action Employer


A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to  
  • Health Care (Medical, Vision and Dental) 
  • Carrot Fertility 
  • Wellness Benefits 
  • Life Insurance 
  • Short- and Long-term disability coverage to eligible employees and their families.  
  • Employee Assistance Plan 
  • Flexible Spending Accounts 
  • Retirement 
  • Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
  • Family Medical Leave 
  • City Paid Parental Leave 
AND SO MANY MORE! 

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers.

 

01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.


Have you read and understood all the information listed above?
  • Yes
  • No - If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
  • My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
  • You may release my application; I am waiving confidentiality.
04
I have read the City of Portland's COVID-19 vaccine requirement.
  • I plan to comply with the COVID-19 vaccine requirement by being fully vaccinated by my hire date and submitting proof of vaccination, or by asking for a religious/medical exception.
  • I do not plan to be vaccinated or ask for a religious/medical exception for the COVID-19 vaccine requirement.
05
Do you have knowledge and experience with state and national education standards, and best practices in delivering arts education equitably?
  • Yes
  • No
06
Provide a detailed example(s) of your knowledge and experience with state and national education standards, and best practices in delivering arts education equitably.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
07
Do you possess experience in data collection and analysis?
  • Yes
  • No
08
Provide a detailed example(s) of your experience in data collection and analysis.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
09
Do you have the ability to communicate well (both orally and in writing) and to utilize strong interpersonal skills?
  • Yes
  • No
10
Provide a detailed example(s) of your ability to communicate well (both orally and in writing) and to utilize strong interpersonal skills.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
11
Do you possess the ability to coordinate multiple, simultaneous projects while maintaining excellent organizational standards?
  • Yes
  • No
12
Provide a detailed example(s) of your ability to coordinate multiple, simultaneous projects while maintaining excellent organizational standards.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
13
Do you have experience with Microsoft applications including Outlook, Word, and Excel?
  • Yes
  • No
14
Provide a detailed example(s) of your experience with Microsoft applications including Outlook, Word, and Excel.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.

Required Question

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