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W-2 Information
The 2023 Form W-2s are now available online for active employees. W-2s for inactive employees and those who did not consent to receive their form online were mailed on 1/31/2024 to the last known address on file. Once received, please safeguard your hard copy as there is a $10 charge for reprints.
To access your W-2 online, please ensure:
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You have Duo two-factor authentication. If you have not yet set up Duo, access the instructions on Clemson's Two-Factor Authentication webpage.
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Your web browser’s pop-up blockers are turned off.
Steps to access your online W-2:
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Access your 2023 Form W-2 (If prompted to log in, enter your Clemson credentials and authenticate with Duo).
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Select “View W-2/W-2c Forms” from the menu on the left.
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Select the “View Form” button under “Year End Form.” Make sure you have selected the appropriate tax year above.
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You may also select the link under “Filing Instructions” to view/print the IRS Notice to Employee and Instructions for Employee.
Important notes
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A secure PDF of your W-2 is generated when you select “Year End Form.” You may experience a slight delay while your W-2 loads.
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If you have trouble accessing your W-2 online, make sure that your browser allows pop-ups. For further assistance, contact ithelp@clemson.edu.
Only active employees may access their W-2s online. If you separate from Clemson University, you will no longer have access to the online system.
Request a Reprint
We will begin reprinting W-2s on Tuesday 2/13/24 for any requests received through Monday 2/12/24. Reprints will be processed weekly on Tuesday and Thursday afternoons up to 4/5/24 and daily after that through 4/15/24, which is the 2024 deadline for submitting 2023 tax returns without an extension. To request a reprint, complete the W-2 reprint request form (PDF).
Frequently Asked Questions
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None of the earnings on my W-2 match my annual rate. Why is that?
The W-2 form reports “taxable gross”, not actual earnings. Your taxable gross is your total gross less pre-tax deductions. For a detailed explanation of how to tie your last paystub in 2023 to your 2023 W-2, please see Tips for Understanding Your W-2 (PDF).
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I waived the right to participate in retirement. Why is the Retirement Plan box marked on my W-2?
Participation is determined based on eligibility, regardless of whether one elected or waived the right to participate. For more information see IRS Forms W-2 Retirement Plan or IRS Form W-2 Box 13 Retirement Plan Checkbox Decision Chart (PDF) (pg. 30). If you think that this box was marked in error, please contact payroll@clemson.edu.
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Where can I get my statement about tuition?
Students who pay tuition receive a 1098-T. This can be accessed online via iROAR. The form can be found on the iROAR billing page (student billing tab). For assistance with 1098-T issues, contact Student Financial Services at studentbillquestions@clemson.edu.
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I was paid as a vendor. Where is my 1099?
Please contact Elizabeth Brewer at cowarde@clemson.edu.
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As a student employee with more than one job, will I get separate W-2s?
No. W-2s are issued as one document from one employer, so all jobs for that employer are on one form.
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I had an international tax treaty, where is my tax statement?
For treaty exempt amounts paid to you during the calendar year, you will receive a 1042-S form. If your wage income exceeded your treaty limit, you will receive both a 1042-S and a W-2. For 1042-s questions, contact International Employment at intlemployment@clemson.edu or Ask-HR.
Please note: You should not file your taxes until you have received both your W-2 and 1042-S forms. Your 1042-S form should be available to you electronically by logging in to your FNIS (Foreign National Information System) account.
For more information on tax filing and resources for international employees, please visit the Tax Information webpage.
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Why do I have an amount in box 12 code DD on my W-2?
The Affordable Care Act Tax Provision requires employers to report the cost of employer-sponsored health coverage in box 12 as code DD. The amount reported with code DD is not taxable. For more information from the IRS, go to Reporting of Employer-Sponsored Health Coverage.
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Why do I have an amount in box 14?
Box 14 is reserved for special reporting, such as:
- Oregon State Transit Tax wages and withholding, if applicable.
- Massachusetts Paid Family and Medical Leave deductions, if applicable.
- New Jersey Family Life Insurance, Unemployment Tax, Disability Tax, SWAF and WDPF, if applicable.
- Non-cash automobile, if applicable.
Contact Payroll
Clemson University
Payroll Department
108 Perimeter Rd.
Clemson, SC 29634
Email: payroll@clemson.edu
Fax: 864.656.3366
