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Common Expenditure Types

The list below represents the expenditure types that are most commonly used across campus for categorizing purchases of goods, services, & equipment, as well as those used for reconciling event, entertainment, and travel expenses.

Expenditure types that are very specific to a single unit and/or need, may not be reflected below. For these unique situations, see the full list of expenditure types or confer with others in your department.

Reminder: Expenditure types are part of the POETAF string and are required when charging to Projects.

 Expenditure Type  Corresponding Account Code
 163001 - CIP - Equip Fab Materials and Labor  163001
 163001 - CIP - Fabrication Components and Supplies  163001
 163003 - Inventorial Equipment   163003

 

Travel
Expenditure Type Corresponding Account Code Information To Note
536000 - Travel-In-State 536000  
536001 - Travel-U.S. Out of State 536001  
536002 - Foreign Travel 536002 Questionable on Federal Funds
508103 - Allowances-Relocation and Travel 508103  
536700

Other Expenses
Expenditure Type Corresponding Account Code Information To Note
530111 - Stipends/Awards-Non UC Persnl 530111 Questionable on Federal Funds
530700 - Visa Fees 530700 Questionable on Federal Funds
535100 - Human Subjects 535100 Questionable on Federal Funds
510003 - Undergrad NSF REU Stipend 510003 Questionable on non NSF Awards
511002 - Graduate and Postdoc Aid/Fellowship 510002 Unallowable on Research Federal Funds, might be allowable on federal training grants and fellowship awards
511004 - Graduate NSF RET Stipend 511004 Questionable on non NSF Awards
522600 - Fed Chargeable - Subscriptions and Memberships 522600 Used in the rare circumstances when federal sponsors have given prior written approval in the grant/budget that federal funds can be used for subscriptions and memberships.
522700 - Federally Unchargeable Subscriptions and Memberships 522700 Most subscriptions and memberships cannot be charged to federal funds; non-federal funds should be used. 
536200 - Employee Gift/Prize/Award 536200 Unallowable on Sponsored Projects
536300 - Non-Employee Gift/Prize/Award 536300 Unallowable on Sponsored Projects
536300 - Student Gift/Prize/Award 536300 Unallowable on Sponsored Projects
536700 - Participant Costs 536700 Questionable on Federal Funds
536600 - Honoraria 536600 Unallowable on Federal Funds, Questionable on other Sponsored Projects
536200 - Gifts/Awards For Employees-Non Cash 536200 Questionable on Sponsored Projects
536300 - Gifts-Flowers,Tickets,Contributions 536300 Unallowable on Federal Funds
536700 - Conferences and Training 536700