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PORTLAND STATE UNIVERSITY - FY24 YEAR-END CLOSING DEPARTMENTAL DEADLINES
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DATEAREADESCRIPTIONCONTACTEXTEMAILLOCATION
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Friday, May 10, 2024CAPSFormal Procurements over $200,001 duePaul Thomas5-9841plthomas@pdx.eduRMNC 260
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Monday, May 20, 2024CAPSInformal Procurements Between $50,001-$200,000 duePaul Thomas5-9841plthomas@pdx.eduRMNC 260
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Cashier's Office open Monday-Friday 9am-5pm
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Thursday, June 6, 2024CAPSPersonal Services Contracts (PSC's). If a PO is used for payment for services provided under a PSC in the current FY and/or the PSC end date is 6/30 or sooner in current FY, the PSC must be submitted to CAPS by 6/6. All PSCs received by 6/6, will be processed/approved/posted in Banner by NOON, June 20, 2024. PSC's submitted to CAPS after June 6, 2024 must include a PO with a transaction date 7/1 or later.Paul Thomas5-9841plthomas@pdx.eduRMNC 260
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Monday, June 10, 2024HR-PREmployment changes including letters of offer and EPAFs effective June or before, FY24 labor distribution changes, and May leave rostersJennifer McLean
Nathan Klinkhammer		5-5499
5-5990		mcleanjc@pdx.edu
nklink2@pdx.edu		RMNC 518
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Thursday, June 13, 2024CAPSAll POs for Goods and Services received by 6/30, must be submitted to CAPS by 6/13. PO's submitted by 6/13 will be approved by CAPS no later than NOON, June 20, 2024. PO's submitted to CAPS after June 13, 2024 must include a PO with a transaction date 7/1 or later.Paul Thomas5-9841plthomas@pdx.eduRMNC 260
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Friday, June 14, 2024CASLast day to use P-Card to expect charges to be posted to FY24Marissa De Leon5-9888marissd@pdx.eduRMNC 260
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Friday, June 14, 2024CASOutgoing Wire Transfer payments due.Jason Abbott5-9676jabbott@pdx.eduRMNC 260
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Monday, June 17, 2024HR-PRElectronic approval of June hourly times sheets (pay period of May 16-June 15).Jennifer McLean
Nathan Klinkhammer		5-5499
5-5990		mcleanjc@pdx.edu
nklink2@pdx.edu		RMNC 518
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Thursday, June 20, 2024FOULast day to submit check requests to FOUEvan Martin5-5097martine@psuf.orgRMNC 730
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Thursday, June 20, 2024FOUSubmit check requests for index transactions that need to post to a Foundation fund by 6/30. Index transactions must have posted in Banner by 6/23.Evan Martin5-5097martine@psuf.orgRMNC 730
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Thursday, June 27, 2024CASHIERTurn in all CASH (cash, checks, etc.) received in the department by 1PM.Megan Looney/Jasmine Hudson5-3793looneym@pdx.eduFMH 175
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Thursday, June 27, 2024FOUFinal FY24 payment to PSU will be processed by EFT to be received by cash close.Evan Martin5-5097martine@psuf.orgRMNC 730
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Friday, June 28, 2024CASP-Card transactions - Distribute all auto-fed transactions through June statement cut-off, 6/27, by NOON.Marissa De Leon5-9888marissd@pdx.eduRMNC 260
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Friday, June 28, 2024CASLast FY24 ACH/CheckrunJason Abbott5-9876jabbott@pdx.eduRMNC 260
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Friday, June 28, 2024CASHIER10AM - 12PM - Turn in CASH (cash, checks, etc.) received in department since the end of Thursday, June 27th.Megan Looney/Jasmine Hudson5-3793looneym@pdx.eduFMH 175
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Friday, June 28, 2024SFS3:00 PM DEADLINE: FINAL CASH CLOSE. BANNER LOCKED (TBD)Megan Looney/Jasmine Hudson5-3793looneym@pdx.eduFMH 175
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STARTING JULY 1st, ALL BANNER INPUT FOR FY24 MUST USE A 30-JUN-2024 TRANSACTION DATE
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Friday, July 5, 2024CASFixed Asset invoices (account codes: 40101, other 4xxxx or A8xxx) to FAST-CAS.Jason Abbott5-9676jabbott@pdx.eduRMNC 260
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Friday, July 5, 2024CASAll invoices uploaded to OnBase and Department approved in Banner. All Journal Vouchers Department approved in Banner.Jason Abbott5-9676jabbott@pdx.eduRMNC 260
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Friday, July 5, 2024SFSTurn in Accrued Accounts Receivable ($$ owed to department) to SFS. Please Email forms & documentation to weili@pdx.edu & cc:looneymc@pdx.eduWei Li5-3793weili@pdx.eduFMH 175
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Friday, July 5, 2024BUDGETBudget adjustment JVs due to Budget OfficeDerek Davis5-9265budget@pdx.eduRMNC 515B
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Wednesday, July 10, 2024UFSJUNE/PERIOD 12 FINAL CLOSEJason Abbott5-9676jabbott@pdx.eduRMNC 260
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Friday, July 12, 2024CASPersonal and Travel Reimbursement forms completed and approved in Viking Travel and Viking PROJason Abbott5-9676jabbott@pdx.eduRMNC 260
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Monday, July 15, 2024CASAll other INVOICES input, department approved, and upload to OnBase.Jason Abbott5-9676jabbott@pdx.eduRMNC 260
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Monday, July 15, 2024CASAll other departmental JV due - Journal Vouchers, JV corrections, and Interdepartmental billings.Jason Abbott5-9676jabbott@pdx.eduRMNC 260
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Thursday, July 18, 2024FOUcheck request for direct vendor payments that need to be accrued back to 6/30.Evan Martin5-5097martine@psuf.orgRMNC 730
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Tuesday, July 23, 2024UFSFISCAL YEAR 24/PERIOD 14 FINAL CLOSEJason Abbott5-9676jabbott@pdx.eduRMNC 260
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