Please start by downloading and reviewing the instructions below regarding grant preparation and timeline expectations for completing paperwork and routing materials to OSP for approval.
If you have any questions, please contact Samantha Stansel at samantha.stansel@vumc.org or Ashley Phillipps at ashley.phillipps@vumc.org .
If you are a new investigator, we encourage you to set-up a 30-minute grant submission orientation with your Grant Manager at least 30 days prior to submission. Please contact Samantha or Ashley directly with your availability for this meeting.
PI Last Name
* must provide value
PI First Name
* must provide value
PI Email Address
* must provide value
Does PI have an ERA Commons ID?
If you do not yet have a Commons ID, please contact Ashley or Samantha to request one.
After she submits the request, you will receive an automated email with a username and temporary password.
Please expect a turnaround time of 3-5 business days.
We encourage all new investigators to set-up a 30-minute grant submission orientation with Samantha Stansel at least 30 days prior to submission. Please contact Samantha with your availability for this meeting (samantha.stansel@vumc.org ).
* must provide value
Yes
No
Do you have a team member with whom you would like to work with the Grant Managers on this proposal?
* must provide value
Yes
No
Please provide your contact's full name
Please provide your contact's email address
Please provide your contact's phone number
Grant Title
Please note, NIH grants have a descriptive title that is limited to 200 characters, including spaces and punctuation.
* must provide value
Project Goals
Please provide a brief description of the project goals to be used in the reporting of Other Support. This information is required to route your application.
* must provide value
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Proposed Project End Date
Today M-D-Y
Proposal Type
* must provide value
New - initial request
Resubmission - unfunded app being resubmitted for consideration
Renewal - initial request for another project period, previously referred to as "Competing Continuation"
Competing Revision - initial request for additional funds to support new or additional activities
New - initial request
Resubmission - unfunded app being resubmitted for consideration
Renewal - initial request for another project period, previously referred to as "Competing Continuation"
Competing Revision - initial request for additional funds to support new or additional activities
Grant Number (for resubmission, renewal, or competing revision applications)
If a resubmission, does this application reflect a change in Principal Investigator/Program Director from that indicated on the previous application?
Yes
No
If a resubmission, does this application reflect a change in grantee institution from that indicated on the previous application?
Yes
No
Please provide the former institution
For a renewal application, were any inventions conceived or reduced to practice during the previous period of support?
Yes
No
If inventions were conceived or reduced to practice, was this information previously reported to the PHS or to the applicant organization official responsible for patent matters?
Yes
No
I don't know
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How is this application being submitted?
* must provide value
Electronic
Paper
What is the deadline for mailing this application?
* must provide value
Today M-D-Y
Grant Type
* must provide value
If this submission an NIH training grant (e.g., NRSA, K-award)?
* must provide value
Yes
No
This item does not apply
Yes
No
This item does not apply
Is the PI of this NIH training grant a U.S. citizen or non-citizen national?
* must provide value
Yes
No
This item does not apply
Yes
No
This item does not apply
Is this NIH training grant an early stage K-award?
* must provide value
Yes
No
This item does not apply
Yes
No
This item does not apply
Have you discussed this proposal and received approval to submit from your Division Chief and Chairman?
* must provide value
Yes
No
Please provide the Program Announcement (PA) or Request for Application (RFA) or corresponding URL link
* must provide value
Will this proposal require a letter of institutional support from Dr. Chetkovich?
All letter of support (LOS) requests (e.g., K-award institutional commitment) must be submitted directly to Dr. Chetkovich for approval at least 3 weeks ahead of sponsor deadline.
Please copy Natalie Rieschick (natalie.s.rieschick@vumc.org ) on your LOS request.
* must provide value
Yes
No
What type of budget will you be using?
Please note, NIH uses a modular budget format for research applications requesting up to a total of $250,000 in direct costs per budget period (year). Modules are in increments of $25,000.
When direct costs are greater than $250,000 per budget period (year), a detailed budget justification must include a justification for all items included in the budget.
* must provide value
Detailed
Modular
Please use the budget tab in the worksheet above to help with planning your budget.
If you have already prepared a budget worksheet and would like to provide it to Neurology research administration now, please upload it here.
Does the sponsor's allowable IDC differ from VUMC's applicable institutional rates?
Yes
No
As the indirect rate differs from VUMC's normal rate, please take the time to read and review the Department Indirect Costs Guidelines.
Please attach a copy of the RFA or policy stating the rate
If you do not have a copy of the RFA or policy, please provide a link to it.
If the sponsor doesn't have a defined IDC policy, but requests less than the minimum rate of 15%, have you received prior approval from:
Division Chief Department Chair Approval Not Yet Received
If prior approval has been received, please identify the internal funding source that will be responsible for covering the minimum indirect charge.
Are there international collaborations related to this proposal?
* must provide value
Yes
No
If there are international collaborations, provide a list of countries
If there are international collaborations, provide a brief explanation for involvement with these international entities (limited to 50 characters)
Please provide a list of full names for any mentors, co-investigators, or key study personnel (KSP), their home department, and percent effort.
If there are more than 5 KSP, please use the KSP tab in the budget worksheet.
Please note, Samantha Stansel will follow up with you with a draft budget and specific effort information for you and each of your study personnel.
Will this proposal include multiple sites and therefore require subawards/subcontracts?
Please note that Vanderbilt University participation requires a subaward .
Instructions for requirements needed to route subawards can be found in the instruction packet at the top of this survey.
Please note, subaward materials are due to Samantha Stansel 3 weeks (15 business days) before sponsor deadline.
* must provide value
Yes
No
Please list all subcontract entity names with a contact name and email address for each subcontract.
Please note that Vanderbilt University participation requires a subaward .
Please use the worksheet at the top of the survey to populate all subcontract investigator details.
Email the completed worksheet to samantha.stansel@vumc.org .
Are you serving as site PI for this application (i.e., are you participating as a subcontract PI for an application being submitted external to Vanderbilt University Medical Center)?
Please note that your participation with a Vanderbilt University application requires a subaward/subcontract.
* must provide value
Yes
No
Please provide the name of the home institution submitting this grant
* must provide value
Is this application being submitted to other governmental agencies?
Yes
No
Is proprietary/privileged information included in the application?
Yes
No
Does this project have an actual or potential impact - positive or negative - on the environment?
Yes
No
Are human subjects involved?
* must provide value
Yes
No
Does the proposed research involve human specimens or data that is NOT considered human subjects?
* must provide value
Yes
No
Does this project include a clinical trial?
The NIH definition of a clinical trial is a research study in which one of more human subjects are prospectively assigned to one or more interventions (which may include placebo or other control) to evaluate the effects of those interventions on health-related biomedical or behavioral outcomes.
For more information, please visit this NIH website: https://grants.nih.gov/policy/clinical-trials/definition.htm
* must provide value
Yes
No
If the project includes a clinical trial, what phase trial?
Phase I
Phase II
Phase III
Phase IV
Phase I
Phase II
Phase III
Phase IV
For projects that include human subjects, the VUMC Coeus Team has developed a web-tool called 'eCat'.
Does this project involve human embryonic stem cells?
* must provide value
Yes
No
If you are using human embryonic stem cells, can a specific stem cell line be referenced at this time?
Yes
No
If you are using human embryonic stem cells, list the registration number of the specific cell line(s) from the stem cell registry found at: http://stemcells.nih.gov/research/registry/ .
Each answer field can accept 10 entries of 4 characters, separated by commas. As an example: 0004, 0005, 0115, 0148
Yes
No
If you are using human embryonic stem cells, provide the VU Registry Number provided by the Vanderbilt IRB.
Does the proposed project involve human induced pluripotent stem cells?
Yes
No
Does the proposed project involve human fetal tissue?
Human fetal tissue is defined as tissue or cells obtained from a dead human embryo or fetus after a spontaneous or induced abortion, or after a stillbirth.
Human fetal tissue does not include cells or tissues obtained from placenta, umbilical cord and cord blood, amniotic fluid, chorionic villi, and after delivery/birth.
* must provide value
Yes
No
If you are using human fetal tissue, identify source of tissue
Does this project involve genomic research
* must provide value
Yes
No
Yes
No
Is there a current IRB approval for this study?
* must provide value
Yes
No
What is the current IRB approval number (e.g., 21058)
What date does the current IRB approval expire?
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Does the proposed project include vertebrate animals?
* must provide value
Yes
No
If the project involves vertebrate animals, are the animals euthanized?
Yes
No
If the animals are euthanized, is the method of euthanization consistent with the American Veterinary Medical Association guidelines?
Yes
No
Is there a current IACUC approval for this study?
Yes
No
What is the current IACUC approval number (e.g., M1900090-02)
What date does the current IACUC approval expire?
Today M-D-Y
Will hospital facilities be used?
* must provide value
Yes
No
Will the Clinical Research Center or other VICTR funds, facilities, or supplies be used?
* must provide value
Yes
No
Will you use recombinant DNA?
* must provide value
Yes
No
Will you use biological agents infectious to humans?
* must provide value
Yes
No
Do the Vanderbilt researchers involved in this project anticipate ever (including after the project period is over) pursuing human clinical studies using the products produced via this proposal?
If yes, Vanderbilt has processes in place to support your efforts to do so, and through this question we are attempting to identify early stage projects that might eventually benefit from this support.
Note that checking yes to this question will in no way obligate you to make use of the support Vanderbilt provides.
This question applies not only to devices, but also to software, mobile medical applications, clinical decision support software, algorithms, nanotechnology, in vitro diagnostics, tissue engineered products, and anything else that might one day be applied in clinical studies.
* must provide value
Yes
No
Will you require any Information Technology (IT) resources to support the work for this grant?
Yes
No
Will you need access to, or need to transmit or store any patient health data, personally identifiable information, or integrate with the Electronic Health Record (E.H.R.), i.e. eStar, to support the work for this grant?
Yes
No
As part of this project, will VUMC receive any "Personal Data" originating from outside the United States, which will be stored or processed by VUMC in any of the following ways (i.e. remote access to non-US data, or, collection, use, transfer, recording, organization, structuring, storage, retrieval, consultation, or dissemination)?
Yes
No
Does this proposal involve research using one or more of the following agents or toxins listed?
Yes
No
Yes
No
If you have a preferred NIH Institute to sponsor your work, please list up to 3 options here (where 1=most preferred). This request is optional . Use it only if you wish to communicate specific awarding component assignments or review preferences.
Note, NIH staff will consider all assignment preferences, although in some cases, the awarding component is predetermined and assignment preferences cannot be accommodated.
Applications are assigned based on relevance of your application to an individual awarding component mission and scientific interests in addition to administrative requirements, such as Institute/Center participation in the funding opportunity announcement used to submit your application.
If you have a preferred study section to review your work, please list up to 3 options here (where 1=first choice). This request is optional . Use it only if you wish to communicate specific review preferences.
Note, while the majority of NIH research grant and fellowship applications are reviewed by the Center for Scientific Review (CSR), some are assigned to individual Institute/Center review groups and some are clustered for review in Scientific Review Groups/Special Emphasis Panels, depending on existing locus of review agreements within NIH and other PHS agencies.
This limits flexibility for honoring assignment preference requests. For more information on study section options, please visit this website: https://public.csr.nih.gov/StudySections .
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