End-of-Year Payroll Reminders |
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If you are a salaried employee, you will receive your final pay of the 2025 calendar year one week early! The December 31 pay date has been moved up to Tuesday, December 23, due to the winter break schedule.
The next scheduled pay date for salaried employees is Thursday, January 15. Please plan accordingly since it will be almost one month between pays.
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If you are an hourly employee, you will receive your final pay of the 2025 calendar year on Tuesday, December 30. Your next scheduled pay date is Tuesday, January 13. Please follow the time tracking codes below to ensure that you are paid correctly.
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If you are an adjunct faculty, your final pay for the Fall 2025 semester will be Tuesday, December 23. You will not receive an additional payment in January 2025.
Adjunct and overload positions starting the Winter 2026 semester may be paid later in January or February depending on class schedules, individual contracts, or the date your signed contract was received. Please review your contract letter for specific dates if applicable. Review scheduled pay dates on the Adjunct Faculty Pay Calendar.
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Entering Campus Closures & Holidays |
With the upcoming holiday break, please be mindful of entering your time before the holiday/campus closure days, beginning December 22. Use the information below to assist you when entering those dates in Workday.
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| | Observed Holiday Code | Campus Closure Code |
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| Professional Support Staff (PSS) | Holiday | Holiday Break | | Maintenance, Grounds, and Service Staff (MGS) | Holiday | Closure | | Police/Security Staff (DPS) | Holiday | N/A |
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- December 22-23
- December 26-30
- January 2
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December 24-25
- December 31-January 1
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Important Time Entry & Approval Dates |
- December 8: Timecards will be available to enter holiday/campus closure time (December 22-January 2).
- December 21: Time worked between December 7-20 MUST be entered in Workday for payment on December 31.
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December 22: All time and vacation hours entered MUST be approved by supervisors at 3 p.m. We highly encourage time to be approved prior to the holiday break.
- January 5: Time worked between December 21–January 3 MUST be entered in Workday for payment on January 13.
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January 5: All time and vacation hours entered MUST be approved by supervisors at 3 p.m.
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Review Your Personal & Tax Information |
As we approach year-end and prepare for tax season and distribution of W2s, it is important we have your correct mailing address and social security number on file. Please review all personal information in your Workday profile.
Consider also checking your current tax status for your federal, state and local withholdings to ensure you have the proper amount of taxes withheld. Refer to the IRS tax withholding estimator for assistance.
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W-2 & 1095-C Electronic Consent |
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To ensure faster and more secure access to your tax documents in January, employees are encouraged to login to Workday and provide electronic consent for W-2 delivery.
To update your preference, navigate to Pay > My Tax Documents > Edit printing method and submit your consent.
If electronic consent is not submitted, your W-2 will be mailed on 1/31.
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| To ensure faster and more secure access to your 1095-C in March, employees are encouraged to login to Workday and provide electronic consent for 1095-C delivery.
To update your preference, navigate to View Profile > Benefits > Change 1095-C Printing Election > select "Receive electronic copy of 1095-C" > click "OK" > Done.
If consent is not submitted, you will not receive a hard copy of your 1095-C unless you request a copy via email.
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If you have any questions or concerns, please contact the payroll team at payroll@gvsu.edu or (616) 331-2237.
The payroll team wishes you a holiday season filled with peace, love and happiness!
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1 Campus Drive
1090 James H. Zumberge Hall
Allendale, MI 49401
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