November 2022

It's Career Development Month! What will you do to support the career journeys of the students that you supervise?

 

As their supervisor, you play an influential role in your student staff members’ lives. You are a coach, mentor, and professional role model. Help them grow as an employee in the following ways:

• Encourage them to think critically about their experience.
• Encourage them to consider the competencies they are developing as a student staff member.
• Recommend that they take advantage of the Career Development Resources that CES offers.

 

We had a phenomenal inaugural Gather{Round} in October — there was so much wisdom shared about assigning meaningful work to student staff members. We all walked away with ideas of what we might try in our own spaces.

 

Missed the Gather{Round} but want a snapshot of knowledge shared? Take a peek at the Parting Thought at the bottom of this newsletter!

 

We have two more Gather{Rounds} this semester (first Thursdays @ 11:30 a.m.) for supervisors to gather and connect. These roundtable discussions feature topics that supervisors have suggested (maybe it'll be a topic that YOU suggested). Next up is:

• November 3: Discovering and leaning into your personal supervisory style
• December 1: Managing your workload while also coordinating, guiding, and inspiring the work of students

 

Mark your calendars and register for Spring 2023 Professional Development opportunities! Visit our website for details and watch for more professional development opportunities to be scheduled. Right now, you can sign up for:

 

• STUDENT HIRING & SUPERVISION 101

  Timelines, processes, resources, and best practices for hiring and supervising student staff members
  

  Wednesday, Feb. 8, 10–11:30 a.m. │ Murray Boardroom (WSC 108)

   

• COMPASS PUGET SOUND

  Integrating reflective conversation into your work with student staff
  

  Tuesday, Feb. 21, 2–4 p.m. │ McCormick Room (LIBR 303)

 

Do student staff members accrue sick leave? Yes. Student staff do accrue sick leave, at a rate of 1 hour of sick leave per 40 hours worked. Students can view their sick leave balance on myPugetSound >> Job Information >> Leave Summary.

 

If they do not have enough sick leave accrued to cover an absence, they have the option to make up hours by taking on additional shifts at another time. Keep in mind that they cannot do both — make up hours AND take paid sick leave.

 

More information on paid sick-leave can be found in the Student Employment Responsibilities and Procedures and HR's Sick Leave Policy. For directions on claiming sick leave in their timesheet, students can review the PeopleSoft Timekeeping Instructions.

 

Can student staff work during break periods? Maybe. Student staff members are eligible to work at any time within their job duration – including fall, winter, and spring break; reading period; and finals week. (You can view the job duration on myPugetSound >> HR Manager Resources >> Student Job & Earnings.)

 

For example, if working during upcoming break periods is of interest to both the student and the department, and the student's job duration is:

• 8/29/2022 – 5/14/2023 (the full academic year), they are eligible to work during reading period, finals week, and winter* break.
• 8/29/2022 – 12/16/2022 (fall semester only), they are eligible to work during reading period and finals week if they have earnings** remaining. Winter break is outside of their job duration, so they are not eligible to work during that time.

*When scheduling winter break work, avoid the days when the university is closed in late December – early January. If you and/or your regular staff are not working, neither should your student staff.

 

**Break periods are not included in the earnings limit calculation. You'll need to be mindful of how the student's schedule may need to be adjusted to ensure they don't exceed their total earnings limit.

 

You can view students' earnings limits on the Job & Earnings page, and evaluate the potential impact of using hours during a break period. Go to myPugetSound >> HR Manager Resources >> Student Job & Earnings.

 

Can students work remotely over break periods? No. Students are not authorized to work remotely over breaks, or at any time. The temporary authorization for student staff to work remotely ended in Fall 2021.

 

Grab a moment, wherever you can find it, to say hi and check in with your student staff members.

 

Ask your student staff: What careers are intriguing you, or interesting you, right now?

 

BENEFIT: You may identify connections between their future interests and the work they are doing with you — AND the student feels noticed when you show you care about their interests or plans.

 

Follow up: Think about anyone you know who is working in a similar career field or doing something similar to the interests of the student (if you can't think of anyone you know, CES can help identify alumni). Offer to connect the student with the person you know, so the student can set up a conversation. Check out our guide about Informational Interviews and invite your student staff to use it to prepare for the conversation.

 

BENEFIT: You are helping the student expand their professional network AND equipping them with the powerful tool of Informational Interviewing.

Want to dive further into reflection with your student staff members? Sign up for Compass Puget Sound Supervisor Training.

 

One way to create meaning in the work that you're assigning to student staff is to provide context. Sometimes we only ask students for assistance with a piece of a larger project. Helping them to see the bigger picture, to understand how their contribution is supporting the goal or team, and to identify where their values align with the goals of the project can provide meaning and purpose, and contribute to a sense of ownership.

Career & Employment Services Student Employment Team

253.879.3161

CES@pugetsound.edu

CES Campus Supervisors Webpage

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