Do student staff members accrue sick leave? Yes. Student staff do accrue sick leave, at a rate of 1 hour of sick leave per 40 hours worked. Students can view their sick leave balance on myPugetSound >> Job Information >> Leave Summary.
If they do not have enough sick leave accrued to cover an absence, they have the option to make up hours by taking on additional shifts at another time. Keep in mind that they cannot do both — make up hours AND take paid sick leave.
More information on paid sick-leave can be found in the Student Employment Responsibilities and Procedures and HR's Sick Leave Policy. For directions on claiming sick leave in their timesheet, students can review the PeopleSoft Timekeeping Instructions.
Can student staff work during break periods? Maybe. Student staff members are eligible to work at any time within their job duration – including fall, winter, and spring break; reading period; and finals week. (You can view the job duration on myPugetSound >> HR Manager Resources >> Student Job & Earnings.)
For example, if working during upcoming break periods is of interest to both the student and the department, and the student's job duration is:
- 8/29/2022 – 5/14/2023 (the full academic year), they are eligible to work during reading period, finals week, and winter* break.
8/29/2022 – 12/16/2022 (fall semester only), they are eligible to work during reading period and finals week if they have earnings** remaining. Winter break is outside of their job duration, so they are not eligible to work during that time.
*When scheduling winter break work, avoid the days when the university is closed in late December – early January. If you and/or your regular staff are not working, neither should your student staff.
**Break periods are not included in the earnings limit calculation. You'll need to be mindful of how the student's schedule may need to be adjusted to ensure they don't exceed their total earnings limit.
You can view students' earnings limits on the Job & Earnings page, and evaluate the potential impact of using hours during a break period. Go to myPugetSound >> HR Manager Resources >> Student Job & Earnings.
Can students work remotely over break periods? No. Students are not authorized to work remotely over breaks, or at any time. The temporary authorization for student staff to work remotely ended in Fall 2021.