Consolidated Request for Proposals Updates, Reminders and Other Multifamily News
Below you will find the latest round-up of 2021 Multifamily Consolidated Request for Proposals (RFP) information that includes updates, reminders, tips, guidance and links to important resources and training for you to use to complete your application.
We also want you to be aware of some general Multifamily updates and reminders.
Important Dates
Multifamily Application and Section 811 Project-based Rental Assistance (PRA) Submission Deadlines
  • Thursday, May 20 by noon: Intent to Apply deadline
  • Thursday, May 20 by noon:  Section 811 PRA program pre-application due
  • Thursday, June 10: Applicants will be notified of Section 811 PRA program eligibility
  • Thursday, July 15 by noon: Multifamily application deadline including site control, qualification forms, and financials. Applicants must submit their application checklist in Portal and submit their scoresheet in the Scoring Wizard by this deadline.
    Note: the application fee is also due by this date.
Minnesota Housing expects to recommend proposals for selections at our December board of directors meeting.
Intent to Apply Clarification
There are no checklist items associated with the 2021 Intent to Apply (ITA). To meet the May 20 ITA deadline, you need to create a project and setup your project’s characteristics in the Multifamily Customer Portal. No other action is required by the ITA deadline.
Section 811 PRA Funding in the 2021 Multifamily Consolidated RFP/2022 HTC Round 1
Section 811 PRA is a program of the U.S. Department of Housing and Urban Development (HUD). The purpose of Section 811 PRA is to expand the supply of supportive housing that promotes and facilitates community integration for people with significant and long-term disabilities. In partnership with Minnesota Department of Human Services, Minnesota Housing was awarded funding for approximately 160 new units of PRA.
Section 811 PRA are anticipated to be available for units for people with disabilities through the 2021 Consolidated RFP. Applicants must submit an 811 pre-application by noon on Thursday, May 20 in the Multifamily Customer Portal to determine eligibility for the program prior to submitting a full Consolidated RFP application. Applicants will be notified about eligibility for the program prior to the application due date.
IMPORTANT: Existing developments with or without Section 811 PRA units cannot apply for Section 811 PRA funding through the 2021 Multifamily Consolidated RFP. Minnesota Housing anticipates sharing our plan for how existing developments can apply for funding this summer. Please sign up for our eNews list to be notified when this funding is announced and how to apply.
To learn more about Section 811 PRA, please visit the Section 811 PRA webpage and watch this video.
2021 Multifamily Underwriting Standards Now Available
The 2021 Multifamily Underwriting Standards are now available on Minnesota Housing’s website. To help our developers and partners better navigate the updates and changes to the 2021 Underwriting Standards, we have created release notes that summarize the major changes and clarifications to our Underwriting Standards. If you have questions about the Underwriting Standards and release notes, please email mhfa.mftechassist@state.mn.us.
Apply for Funding through the Multifamily Customer Portal
All multifamily applications are required to be submitted in the Multifamily Customer Portal. The Multifamily Customer Portal facilitates the application and post-selection process for developers seeking funding from Minnesota Housing for rental housing that is affordable.
New to Applying?
Application Instructions
The Multifamily Application Instructions: Multifamily Consolidated RFP and HTC Rounds 1 and 2 provides instruction on how to get started with your application, how to set up a Multifamily Customer Portal account, eligibility requirements, guidance for dual applications, guidance for projects eligible for Housing Infrastructure Bonds and much more. You can also learn about Minnesota Housing’s selection framework, including the role of scoring, capacity reviews, deferred loan funding priorities and how they impact decision making. 
In Case You Missed It: COVID-19 Guidance and Updates
In a previous eNews, Minnesota Housing outlined modifications to certain requirements and offered guidance related to important application components. This information can be found again below.
Needs Assessments: Physical Needs Assessment (PNA), Capital Needs Assessment (CNA) and Critical Needs Guidance
Applicants who haven’t completed the inspections required for needs assessment(s) are encouraged to find alternative ways to collect information about capital needs and deficiencies rather than mobilizing assessors to sites. This may involve looking at past maintenance records, interviewing property managers and property maintenance staff, conducting resident surveys, etc. Please indicate on the PNA/CNA/20 year capital expenditure template how information was gathered. Unverified needs assessments may require follow-up inspections and/or further documentation after selection and during the due diligence phase. If you have any concerns or question(s) about assessment methods, please contact the Minnesota Housing staff architect assigned to your region
Market Studies 
Market study analysts may encounter hindrances to completing work, particularly related to field work and accessing market information. Disruption to regular office hours for important contacts such as property managers, HRAs, and planning officials, and teleworking may create delays in analysts’ ability to obtain certain market information. If circumstances restrict analysts’ ability to complete a market study, Minnesota Housing suggests the following alternatives for information-gathering.
Field Work:
  • Consult third parties, such as architects or engineers 
  • Use internet services such as Google Earth, Google Street View, Bing or county assessor websites
  • For existing properties, request a virtual tour or photographs of the site from the property manager
  • For new construction, the developer may also be a resource for photographs
Surveying Current Rent Data:
  • Use alternative data sources for rents
  • Access published information on properties’ or management companies’ websites
  • Consider aged data from an interview from the recent past (to be disclosed in the report if used)
If any of these alternatives or others are used to produce the market study, the analyst must disclose and detail their methods. Please contact htc.mhfa@state.mn.us if you have questions or concerns.
Scoring Wizard
All applicants to the 2021 Consolidated RFP will use the Scoring Wizard. The Scoring Wizard is a new tool in the Multifamily Customer Portal that replaces the Excel version of the Self-Scoring Worksheet. To learn more, watch this training and read this eNews.
Note: Applicants must submit their final scoresheet in the Scoring Wizard and submit their final application checklist in the Multifamily Customer Portal by the July 15 RFP application deadline.
Request Technical Assistance
Minnesota Housing continues to provide technical assistance. Please complete and submit the Technical Assistance Request Form and you will be connected with a staff person.
Important Documents and Trainings
Be sure to check out the following helpful documents and trainings as you put your application together.
Documents
Trainings
LMIR Interest Rates
For information about LMIR interest rates, please contact Susan Thompson at susan.thompson@state.mn.us.
In Case You Missed It: 2021 Building Standards Documents Released
Minnesota Housing’s 2021 Design/Construction Standards, guides and documents have been updated and published on the Building Standards webpage and are ready to use with the 2021 Consolidated RFP/2022 HTC. Development teams are required to incorporate the 2021 versions of these documents when submitting this year’s applications.
New in 2021 is adoption of the 2020 version of the Enterprise Green Communities Criteria (amended through the 2021 MN Overlay and Guide).
Read this recent Building Standards eNews for a summary of changes and to learn more.
Projects with Existing Minnesota Housing Debt
If a preservation project has existing Minnesota Housing debt that you want counted under Financial Readiness in the Self-Scoring worksheet, contact the Request for Action (RFA) team no later than Friday, May 28, 2021. If you don’t contact us by this date, Minnesota Housing staff may not have time to process your request which could impact scoring.
Staying in Touch
Questions about the Consolidated RFP/HTC Round 1?
Sign Up for Application Updates
Stay up to date on 2021 RFP/2022 HTC Round 1 news and updates by signing up for our eNews list.
Click here to sign up for eNews
New Form: Documenting Tenant Eligibility for Units for People with Disabilities 
Minnesota Housing has created a new form that management agents need to use when documenting tenant disability for units for People with Disabilities. The head of household must certify that at least one person who lives in the unit has a disability using the Self-Certification of Eligibility for People with People with Disabilities (PWD) Unit form. This form can be found in the Tenant Certification, Sample Verifications and Other Occupancy-Related Form section on Minnesota Housing’s Compliance webpage. Management agents must start using this new form for new move-ins to PWD units beginning on June 1, 2021.
If you have questions, please contact Vicki Farden at vicki.farden@state.mn.us or Renee Dickinson at renee.dickinson@state.mn.us
2021 HOME and National Housing Trust Fund Income and Rent Limits
The U.S. Department of Housing and Urban Development (HUD) recently released FY2021 HOME and National Housing Trust Fund (NHTF) income and rent limits. These new limits can be found on our website and are effective June 1, 2021
IMPORTANT: The new limits must be used on or after June 1, 2021. Until June 1, you need to continue using the 2020 income and rent limits that were effective on July 1, 2020.  
Program regulations do not require properties to increase rents to match the new limits. However, if FY2021 income or rent limits decreased from last year’s limits, the new, lower limits must be used starting June 1, 2021. 
Questions? Contact your assigned compliance officer:
Southeast and Southwest Minnesota, Twin Cities Metro and St. Cloud:
Northwest and West Central Minnesota, Twin Cities Metro and St. Cloud:
Northeast and Central Minnesota, Twin Cities Metro and St. Cloud:
Training Opportunity:
Mental Health and De-escalation for Property Management Staff
Minnesota Housing and Minnesota Department of Human Services are pleased to sponsor this free training provided by the People Incorporated Training Institute
WHO
This training is for affordable housing property management staff, with particular emphasis on management staff at properties that have supportive housing units. Please forward to staff who may want to attend.
WHAT
Participants will learn how to respond to angry outbursts, accusations and threats from tenants instead of just reacting to them. Using a mental health and trauma focus we will look at the neurology of these intense and upsetting encounters and some common mistakes that people make while trying to diffuse them. Management staff and tenants both want these types of situations resolved as calmly and quickly as possible so attend this training to better understand de-escalation and grow your skills.
REGISTRATION AND QUESTIONS
The webinar has space for 100 individuals in each session. Registration is now open for:
June 30
12:00 p.m.- 4:00 p.m.
If you have questions, please contact training@peopleincorporated.org or 651.288.3465. 
Learn more about this training and register
Looking to Rehab a Property Outside of the Consolidated RFP?
Minnesota Housing offers amortizing first mortgages year-round with terms up to 35 years. You can refinance and/or rehab properties of any age by using the proceeds of a LMIR loan. Did you know that equity cash-out is permitted with refinances? Fix up your existing properties or invest in other housing opportunities by refinancing today.  
Contact Caryn Polito to learn more and get started. 
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