Grand Valley State University
**This message is being sent to all Faculty and Staff who are responsible for a GVSU issued purchasing card, have a Concur account and/or have access to Banner Finance**
ALL FY 2021-2022 REQUISITIONS MUST BE SUBMITTED BY JUNE 22 AT 5:00PM
As the 2021-2022 fiscal year end approaches, we want to make sure that you are informed of all the important reminders and deadlines. Please contact the Procurement Services office at purchasing@gvsu.edu with any questions.
For more information, please visit our Resources and Fiscal Year End websites.  
Invoices, check requests or payments of any kind: Brian Thompson thompsb7@gvsu.edu
Transfer Requests: Terra Muckenthaler muckente@gvsu.edu 
Technology Supply Orders:  Heather Hardy techsupply@gvsu.edu

Purchasing Deadlines

The requisition creation form in Banner Admin (FPAREQN) will be closed on Wednesday, June 22 at 5:00 pm and will reopen on Friday, July 1, 2022.
All requisitions for fiscal year 2021-2022 must be submitted by June 22. Only new year requisitions should be submitted on or after July 1.
Reminders:
  • All purchases totaling $5,000 or more require a requisition
  • Any payment to an individual (honorarium or invoice) regardless of amount, requires a requisition
All requisitions must be approved in Self-Service Banner and all supporting documentation must be received by the Procurement Services Office by June 24, 2022 at 5:00 pm in order to be processed in the 2021-2022 fiscal year. If requisitions are not approved or backup documentation is not received, the requisitions will be processed in the 2022-2023 Fiscal Year after July 1, 2022.
The requisition creation form in Banner Admin (FPAREQN) will reopen at 8:00 am on Friday, July 1, 2022. All requisitions submitted on or after this date will be processed in the 2022-2023 fiscal year against your new year budget. 

Concur

July 8, 2022

Deadline to submit and approve expense reports containing expenses from June 2022. Due to possible delays in processing at year end, we encourage you to submit transactions received in June by June 30.  If you have June pcard transactions that post to your Concur account after June 30, you can submit your expense report as late as July 8, 2022.

July 16, 2022

Expenses containing July transactions will not be allowed to be submitted until July 16 or later

Purchasing Card

Cardholders will need to make sure expense reports in Concur are submitted and approved by the Concur dates listed above. Any transactions that post to your account after the deadlines can be put on next month's report.

Most transactions usually post within two or three days following the transaction date, however there can be delays to the posting caused by back orders or if the merchant waits to ship before charging the card. We recommend placing all of your orders as soon as possible in order to avoid delays in shipping that might cause transactions to post to your Concur account too late to be included in your 2021-2022 expense report. 

Invoices (Accounts Payable)

Contact Accounts Payable x18010 with any questions about invoice payments.

Please make sure to approve your invoices in OnBase in a timely manner to ensure they are processed in the correct fiscal year. Invoices need to be approved by July 8 in order to be charged to fiscal year 2021-2022. Any invoices approved after July 8 will be charged to fiscal year 2022-2023.

If you are approving an invoice in OnBase and would like to pick up the check, please indicate that request in the Comments field at the bottom of the Department Voucher (even if that information was provided on the requisition/PO). Accounts Payable will only see this request if it is submitted on the Department Voucher for your invoice.

Transfer Requests (Accounting)

View the Transfer Request User Guide for instructions on initiating and finalizing transfer requests. Transfer Request FAQ's are also available to answer your frequently asked questions. Please reach out to Terra Muckenthaler with any questions. 
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