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June 13, 2023
Photo of a rainbow balloon arch in front of the White Memorial

Dear Class of 2027 and Transfers,

Welcome, Stranford Transfers, to the Approaching Stanford process! From here on, these weekly newsletters will be sent to all incoming frosh and transfers.
This week in the newsletter, we'll explain Vaden Health Service's Entrance Health Requirements & Forms, due August 1. But before we get into the details, a quick reminder on upcoming deadlines for programs just for incoming students:
  • SOAR Math and/or Writing courses - Free online summer bridge courses to prepare for math and/or writing at Stanford. Application deadline extended to June 19, 5:00 PM PDT. 
  • Stanford Pre-Orientation Programs - Registration deadlines are coming up! 
    • SPOT Outdoor Trips - deadline extended to June 19, 5:00 PM PDT.
    • Thrive Transition for FLI students - due June 18.
    • Ignite Cardinal Service - due June 21.
    • Stanford Native Immersion Progam - due June 30.
Scroll down to read about:
Have a great week and reach out if you have questions!
Approaching Stanford Team
(650) 723-7674

Vaden Entrance Health Requirements & Forms

All new students are required to complete the Entrance Health Requirements & Vaden Health Forms by August 1. Please review the requirements now to ensure you have time to contact your healthcare provider this summer, if needed.
To complete your Entrance Health Requirements:
1. Read Vaden Health Service's 2023-24 Student Health Matters booklet, your guide to caring for your health at Stanford, including information about the entrance health requirements and health insurance requirement.
2. Log in and complete your Health Forms online in the VadenPatient Portal. You'll need your Stanford ID (SUID) number - this is the 8-digit number found on your admission letter or on your Approaching Stanford Forms.
3. Upload your Immunization Record in VadenPatient.
Enrollment Hold: Students who do not complete the entrance health requirements by August 1 will have an Enrollment Hold placed on their account by Vaden Health Services, preventing you from enrolling in Autumn Quarter courses when enrollment opens for students: Aug 30 for transfers, during NSO for frosh. 
Health Insurance Requirement: Student Health Matters also contains important information regarding the university health insurance requirement to maintain continuous health insurance, and the option to remain enrolled in or to waive Cardinal Care. Cardinal Care is the university-sponsored health insurance plan in which all students are automatically enrolled at the start of their entry quarter each year. Students with approved comparable insurance can choose to waive Cardinal Care.
  • International students planning to waive Cardinal Care should do so by August 15, otherwise you should acknowledge Cardinal Care by September 15 in Axess.
  • Domestic students will need to acknowledge or waive Cardinal Care by September 15 in Axess.
For questions about your individual situation and/or records, please contact Vaden staff by submitting a help ticket at stanford.service-now.com/student_services, select "Student Health." For general questions about the requirement, please post to the Vaden Forms Q&A Board in Canvas.

To Do in Axess

Student Information Update

All new students must complete the Student Information Update in Axess by August 1. You can now find the Student Information Update in Axess under "My Information". Please be sure to log in and complete the Update by August 1, or an enrollment hold will be placed on your account.

Axess Email Notification Settings

Did you know you can update your email notification settings in Axess to stop the daily emails about enrollment holds? In Axess, click on your Profile photo, then click on the Preferences tab where you can adjust your Email Notification Preferences. The New Student Advisement Enrollment Hold was placed for frosh on May 5, and for transfers on June 5. There is nothing you need to do at this time to resolve the holds and can ignore the email reminders. 
  • For frosh: the hold will be automatically relased during NSO in September, at which time you will be able to enroll in your courses.
  • For transfers: the hold will be released by the Transfer Advisor later this summer after you've completed an advising conversation; transfers can then enroll in courses beginning August 30.
Photo NSO Convocation at Frost Amphitheater (Photo Credit: Andrew Brodhead, Stanford News Service)

NSO Convocation Ceremony: Sept 19

Happy news! After a few years on hiatus, we are now returning to our traditional schedule for New Student Orientation with NSO beginning on New Student Move-In Day! Because this is a change from the schedule we originally posted, please share this updated information with any family members that will be accompanying you to NSO in the fall.
Schedule for Tuesday September 19, 2023:
  • 8AM: New Student Move-In begins. Students are encouraged to arrive by 12PM. All new students must be checked in by 5PM.
  • Afternoon: Community Welcomes and Open Houses
  • Late afternoon: Opening Convocation Ceremony
  • Evening: Dinner & First House Meeting (Students only)
  • Evening: Dinner with the Provost for Parents & Families (Ticketed event)
Screenshot of the Approaching Stanford Form's photo submission box

Just for Transfers:
Approaching Stanford Forms

 Due Friday, June 30 at 5:00 PM PDT

All incoming transfers are required to complete the Approaching Stanford Forms & Housing Application.
Give yourself a few hours, work on them in any order, just save as you go! Once the deadline passes, we will begin accessing your information.

Office Hours with Approaching Stanford Staff

Wednesday, June 14 | Zoom Link
  • 9AM PDT: Graduate Housing Info Session with Housing Staff
  • 4PM PDT: General Drop-In Hour with Approaching Stanford Staff
We're here to help! Stop by our Drop-In Office Hours with your questions and chat with staff. Or feel free to email, call, and post in Slack or in the Canvas Q&A Boards

Preferred Name & Photo on SUID Card

Your preferred name and the photo you upload will be printed on your Stanford University ID (SUID) card. Be sure to update your preferred name by June 30. Log in to Axess and look for "Names" under the "My Information" tab. Please also review all of your Personal Information under this tab in Axess and make any additional updates, as needed.

Quick Links

Frosh Requirements
Transfer Requirements
Important Dates & Deadlines
Approaching Stanford Resources

Contact Us

Office of Academic Advising
Vice Provost for Undergraduate Education
590 Escondido Mall | Stanford, CA 94305-3085 US
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