Welcome to Union College! All services described in this newsletter are available to transfer students. Please access your portal and complete all requirements. For questions related to the transfer process, visit our website for transfer students.
TUESDAYS WITH UNION
Students, please join us on Tuesdays this summer to stay connected and share in the excitement of preparing for fall! Topics will vary each week. You will receive a confirmation email after registering, which will include the Zoom link to the event. Pre-registration is encouraged, but not required. The link to join is the same each week and is available in the invitation email you will receive, in your applicant portal and in text reminders sent each Tuesday. Visit the Make Union Yours site to learn more about upcoming topics and register. Programs begin at 7 p.m. EST.
Please make sure high school counselors have sent final high school transcripts to the Union College Admissions Office by July 1. Some high schools send transcripts automatically while others require students to put in a request. Questions? Email us.
UNION PARENTS & FAMILY PROGRAM
Noelle Marchaj ’05, director of Parent and Family Philanthropy
Damond Heath ’10, senior associate director of Alumni and Parent Engagement
Parents, welcome to the Union community. Your student is creating a lifelong relationship with the College and we invite you to be active partners in that experience. There are many ways to create your connection to Union. You can follow President David Harris on social media. Learn about campus initiatives on the Union news website. Participate in College Relations events and programs.
We also hope you will be able to attend one of our Summer Welcome Receptions for the Class of 2026. These family events are hosted by alumni and current parents. They are a great way to meet other members of the Class of 2026 and their families, as well as Union leadership, students, alumni and College staff. You are welcome to attend any one of the events in your region or join the virtual program. Look for an email invitation or register by selecting an event below.
Questions? Contact Damond or Noelle. We look forward to meeting you!
Michelle Osborn, interim dean of studies
All students should have completed the advising and registration form on the applicant portal. The information you provided will help create your fall term schedule, which you will receive in early August. If you had difficulty with the form, please call or email us.
Also, all students must take the Mathematics Placement Exam. The deadline is July 15.
Students interested in taking chemistry courses must take the Chemistry Placement Exam. The deadline is July 15.
Questions? Email or call (518) 388-6234
Amanda Iverson, director of residential life
Housing applications and profiles were due May 15. If you missed the deadline or have questions, please email us. Housing assignments will be sent out later this summer. In the meantime, start thinking about what to bring and what to leave at home.
For more information about what to bring and what to leave at home, visit our website. Questions? Email or call (518) 388-6117
Angela Stefanatos, director of the health center
The Health Center provides a wide range of services; many are free and not billed to insurance or have a nominal fee or charge. Visit our website to learn more.
Health portal forms, physicals and immunization forms from physicians should be uploaded to the health portal by June 17. See the health requirement checklist for details and form links.
Questions? Email or call (518) 388-6120
Marcus Hotaling, director of counseling
As students transition into college life, the Eppler-Wolff Center for Psychological Services can help make the move smoother. There is no cost for counseling center services and we provide 24/7 on-call coverage. All services offered at both the health and counseling center are confidential. Questions? Email or call (518) 388-6161
DIVERSITY AND INCLUSION
Andrew “Dru” Alvez, assistant director, Intercultural Affairs
Nadiyah Roberts-Green, program coordinator, Intercultural Affairs
Interacting with peers, faculty and staff from a variety of backgrounds is one of the most important dimensions of the college experience. At Union, students are encouraged and empowered to lean into discomfort to learn about diversity and contribute to building an inclusive and equitable campus. The Office of Intercultural Affairs, the Office of Religious and Spiritual Life, and the LGBTQIA+ Affairs Committee provide support and resources for students from different identities. These offices also provide a broad spectrum of opportunities for students to participate in throughout the academic years. Our annual social justice retreat, dialogue-based programs and speaker series are just a few examples. These offerings allow students to engage with people from all walks of life; and to learn about other cultures, identities and perspectives. We invite you to join us as we support your cultural competency journey at Union College. Questions? Email Dru or Nadiyah.
FIRST-GENERATION STUDENT SERVICES
Across the country, 56% of first-year students in the Class of 2019 identified as first-generation college students. And 59% of the first-gen students were also the first sibling in their families to attend college. First-generation students are important members of any campus community, and at Union, specifically tailored services and supports are available. Here, first-gens make up just under 25% of each incoming class. Thus far, two programs have been created to directly support and connect first-generation students with one another and the larger Union community. The Bridges First Generation Mentorship Program and the First-Gen Experience Pre-Orientation Program are wonderful resources (learn more). Questions? Email Andrew “Dru” Alvez, assistant director of Intercultural Affairs.
Timothy J. Forte, director of hospitality
Union College Hospitality is your one-stop shop for fresh, fun and exciting culinary adventures. We specialize in healthy, delicious dining options using locally-harvested products whenever possible. Our “All U Care to Eat” options are offered at West Dining Hall and Upper Class Dining Hall. Additional options include Dutch Hollow, The Garlic Nott, The 807 Deli, The Market, Rathskeller, Wold Starbucks, Ushi Bar (sushi inside Dutch) and College Park Hall Kiosk.
Special dietary needs are easily addressed and allergen information is labeled in all locations. Vegan/vegetarian choices are plentiful and we gladly offer Halal options by request.
Please note: First-year students are required to be on the 15 Meal Plan and are automatically enrolled in it. An unlimited meal plan is available upon request. Learn more here.
Questions? Visit us online, call (518) 388-6050 or email Timothy.
Linda Parker, director
Students who are receiving need-based financial aid may have received notification from our office requesting additional information to verify income and finalize the financial aid offer. If you have not yet submitted the required information, please do so as soon as possible.
Parents who did not file a tax return in 2020 may be required to provide verification of non-filing from the IRS. Please request this documentation using form 4506-T. To ensure that the financial aid award is confirmed prior to our first billing cycle in early July, forward the required information to the Financial Aid Office as soon as possible. Once income verification is complete, our office will follow up with information regarding student loans. Information for 2022-23 Federal Direct Parent Loans for Undergraduate Students (PLUS Loans) has been posted on our website.
If work-study was offered as part of the financial aid package, students interested in working on campus must create a profile on Handshake and apply to one or more positions starting July 1. The deadline for applying is Aug. 1. Learn how to apply on our website. A supervisor will notify students once a department has hired them. Our office will be sending emails prior to the start of classes indicating other employment details.
Questions? Email or call (518) 388- 6123.
Employment on campus: Students intending to work on campus must complete new student hire forms prior to starting work (learn more here). Please be sure to bring original forms of ID with you; copies are not acceptable for the I-9 form. Questions? Email or call (518) 388-6108.
Ami Hwang, coordinator of international student advising
International students are required to view and participate in the pre-arrival international orientation on Union’s Terra Dotta site (log in with Union username and password). Move-in days for international students are Aug. 29-30, with mandatory orientation Aug. 31-Sept. 2.
Please note that all international students will be automatically enrolled in the College’s health insurance plan. In addition, please remember that you will need to bring form I-20 and your passport when entering the U.S.
Questions? If you have concerns about visas and travel due to COVID-19, or need help with anything else, please email or call (518) 388-8003. A complete list of U.S. embassies and consulates is available here.
Dianne Winter, bursar
Student account access: The Bursar’s Office offers an online billing and payment system, accessible to students any time through Self Service. Students can grant their parents proxy access to Self Service, which provides convenient access to payment and billing information online. Without proxy access, parents are not able to view bills or communicate with the Bursar’s Office regarding the student account.
Billing: The fall term bill will be available July 13, with a due date of Aug. 12. Winter and spring term billing take place in November and February, respectively. For more information on payment options and due dates, please visit the Bursar’s website.
Student health insurance: Union College requires all students to have active health insurance that covers them while in Schenectady. Union offers coverage and is working with Haylor, Freyer and Coon (HFC) to finalize the policy for the 2022-2023 academic year. Details of the insurance policy will be shared as soon as they are available. All students are automatically billed for health insurance (charged with the fall bill). International students may not opt out or waive this insurance. Domestic students may elect to enroll in the insurance or waive the insurance and have the charge removed.
Using the Haylor, Freyer and Coon portal, domestic students may waive the insurance by uploading an active insurance card to the portal as proof of coverage. This portal will be available in July. The fee for the insurance will remain on the student account until the insurance is waived. Please allow three to five business days to see the credit on the student account. Domestic students who waive the plan should confirm that their own health insurance provides coverage for the entire school year while in Schenectady. The waiver form, applicable to U.S. citizens only, is required annually and must be completed by Sept. 15.
International questions? Please call ((518) 388-8003) or email Coordinator of International Student Services Ami Hwang . Other questions? Email, call (518) 388-6106 or visit the Bursar’s website.
Shelly Harrington, director
Students with documented disabilities who will need academic accommodations should register with Accommodative Services using this registration form. Please also send us a current psychoeducational evaluation via email or by mail to:
Accommodative Services Office
807 Union Street
Reamer Campus Center, Room 307
Schenectady, NY 12308
Applications for accommodations will be reviewed beginning in mid-June. Students are encouraged to begin the application process as early as possible. Once our office has reviewed your documentation, we will contact you if any information is missing or needs updating. We look for evaluations that have been done within the last two years (age 16+) using adult measures. We will contact you this summer to discuss and finalize accommodations once all relevant documentation is received.
Accommodative Services Orientation: We strongly encourage you to attend one of our programs specifically for students receiving academic accommodations. Learn how to request accommodations each term, how accommodations are implemented and accessed, and how to utilize our office and campus resources. Peer mentors will be available to give additional insights about campus and academic life at Union. A tour of campus study spaces, the Accommodative Services Office and our Testing Center are included. Please choose from one of the following sessions.
- Tuesday, Aug. 30 (for students participating in pre-orientation experiences)
- Friday, Sept. 2 (for students not participating pre-orientation experiences)
Both events run from 11:30 a.m. - 5 p.m., with lunch and snacks provided. Please register for orientation by Aug. 12 using this Google form.
Parent Information Session: Parents of incoming students with disabilities, please join us on Zoom Wednesday, Aug. 17, at 6:30 p.m. Register here.
Questions? Email Shelly Harrington. Follow us on Instagram @union.accommodative.services
Union offers five innovative, optional Pre-Orientation programs to give incoming students a jump-start on their college experience. Choose between our Arts & Culture; Community; Leadership; Outdoor; or Wellness experiences. Pre-orientation programs run Aug. 31- Sept. 2.
These programs are a great way to get settled into campus a few days early and to make connections with peers, student leaders and staff before orientation begins. Registration for all Pre-O programs opened June 6 on a first-come, first-serve basis. Register here.
There is a $400 fee for each program that is added to the fall tuition bill. The deadline to withdraw from programs without incurring a charge is Aug. 17. After Aug. 17, all charges are non-refundable.
Full or partial funding may be available to cover Pre-O fees through Union’s Making U Possible (MUP) initiative. You may request MUP funding using this form or email us with questions.
Sarah Y. Farsad, registrar
Welcome to Union! Questions about registration for fall courses should be directed to interim Dean of Studies, Michelle Osborn but please note that you will have the opportunity to change fall classes during orientation. If you have any other general questions, please feel free to email us.
Please complete all information in the applicant portal, particularly the biographical data and transfer credit consideration form.
AP scores: These should be sent to us so they can be considered for college credit. Academic departments also use AP scores for placement in their courses. If students selected Union College as their first choice for receiving their test scores, there is no need to do anything. If not, please request scores from College Board.
College transfer credit: Fill out the college credit form, available through the applicant portal. Be sure to note whether the course was held on a college campus or in a high school. If students took more than one course, the form can be submitted more than once.
Questions? Contact us via email or call (518) 388-6016.
INFORMATION TECHNOLOGY SERVICES
Union has multiple locations with accessible computing facilities. Check out this website for a basic understanding of facility capabilities.
Before coming to campus, make sure personal computers have all the latest security patches and updates, as well as current antivirus software. Devices that access the Union College network must be registered and the patches, updates and antivirus software are required during the registration process. Learn more here.
By now, students should have claimed Union email accounts to access College utilities (Student Self Service, housing, health portal, etc.) through the Admissions Portal. When logging into Union Gmail, use email@example.com. For all other functions, only the username (not the @union.edu) is required.
As stated above, the Bursar’s Office offers an online billing and payment system, accessible to students anytime through Self Service. Specific instructions about how to use Self Service and how to grant access to parents are located on the ITS Help Desk site.
ITS cannot update a parent/guardian password. If it is forgotten or not working, use the Self
Service portal to re-grant access. Please note that parents/guardians will not have access to housing, class schedules, grades or other student-owned information.
Questions? Call our Help Desk at (518) 388-6400, contact us via the client portal or submit a detailed request.
Ann-Marie Floresca, director, auxillary services
Mark Yetman, manager
The campus store provides a transparent model for low-cost course materials. Check out our comparison software for textbooks to see how our prices compare to sites online. We carry all available course materials, as well as a full line of school supplies and general merchandise.
An authorized Apple campus retailer and Apple repair center, the campus store is a great option for educationally priced computers and other electronics. Visit our technology sales department to learn more, or contact us directly about end-of-life or sale models that may be available. Stay tuned for more details about our summer back-to-school specials and four-year peace-of-mind computer loan program.
And students, our convenience store is open daily until 11 p.m. most weeks while school is in session. Pickup health and beauty items, cooking ingredients and snacks.
Questions? For general inquiries, email the campus store. For computer/technology purchase inquiries, email us here.