This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
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Campus Wide Business Managers Meeting
- DASH
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FINANCE AND ADMINISTRATION
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Campus Wide Business Managers Meeting
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The next Campus Wide Business Managers meeting will be held tomorrow, Wednesday, October 8 from 1:30 - 3:00 p.m. in GEB A102. The agenda will be posted on the Campus Wide Business Managers webpage prior to the meeting. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.
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DASH PROCUREMENT
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System office is working with Staples on a credit limit issue; please use the various UT MarketPlace suppliers to locate your needs. If you have any questions, please contact: purchasing@uthsc.edu
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RFP/RFQ/REQ-S: Updated questionnaire and solicitation evaluation attestation forms will be available on the HSC home page; please search Procurement Services. If you have any questions, please contact: purchasing@uthsc.edu
DASH TRAVEL AND EXPENSES
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When reconciling Procurement and Travel card charges, every effort should be made to locate and attach original itemized receipts when applicable. DASH requires the “Receipt Missing” box be checked and a justification be added to these reports. If you use the supplemental receipt available on the HSC home page, search Procurement. You will need to complete the form to include departmental signatures. If you have any questions, please contact: kfulle19@uthsc.edu
- ATTENTION
: Please use this resource to check for card charges that may no longer be visible under available expense lines, however, may require reconciliation:
How to Access Missing Card Transactions. If you have any questions, contact: uthscap@uthsc.edu
DASH PAYABLE-INVOICES-FIXED ASSET
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Please use the following steps when processing asset invoices: Pay your invoice and “track as asset”. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300.
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When requesting an inventory tag for sensitive minor or capital equipment, please forward a copy of the paid invoice to kfulle19@uthsc.edu. You will receive your tag through campus mail and be forwarded a copy of the tag via email.
- Complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. The fixed asset ticket will also allow departments to complete the following: asset creation, asset transfers, and asset retirement as needed:
- When processing Purchase Order invoices, it is imperative to “Match Invoice Lines”. This will relieve the encumbrance; if not selected, the PO will not be relieved, resulting in duplicate entries on your ledger.
Job aids are uploaded to the Accounts Payable home page for your review. If you have any questions, please contact: uthscap@uthsc.edu
DASH…DID YOU KNOW?
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Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
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