This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Campus Safety and Emergency Management
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New Facilities Support Email for Campus Requests
- Finance and Administration
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Campus Wide Business Managers Meeting
- Business Manager Directory Updates
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Annual Campus Food Drive
- DASH
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CAMPUS SAFETY AND EMERGENCY MANAGEMENT
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New Facilities Support Email for Campus Requests
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To help raise awareness about building issues and promote two-way communication between Facilities and the campus community, we have created a new email address: facilitiessupport@uthsc.edu. This easy-to-use resource allows you to communicate concerns, request support, or seek information related to facilities.
The email account will be monitored daily by Finance and Administration personnel, who will collaborate with the Facilities team to address your requests. You can expect a response within two business days from a team member who will acknowledge receipt of your message and begin working to provide the necessary information or follow-up.
When contacting facilitiessupport@uthsc.edu, please include a clear and concise description of the location and issue (e.g., building name, room number, specific area). Provide enough detail to help someone unfamiliar with your location understand the situation. Including photos is encouraged. If applicable, please reference any DASH Maintenance work request numbers for previously submitted requests.
Important: Do not use this email address to report emergencies requiring immediate attention. Urgent issues such as medical emergencies, hazardous materials incidents, or other public safety concerns should be reported directly to Campus Police Dispatch, available 24/7, at 901.448.4444.
We hope this new resource will enhance our ability to serve the campus community and help ensure that the Health Science Center remains a safe and productive environment for work and study.
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FINANCE AND ADMINISTRATION
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Campus Wide Business Managers Meeting
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The next Campus Wide Business Managers meeting will be held on Wednesday, December 10 from 1:30 - 3:00 p.m. in GEB A104. The agenda will be posted on the Campus Wide Business Managers webpage prior to the meeting. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below:
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Business Manager Directory Updates
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Pass It Along! Annual Campus Food Drive
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It's time for the annual Campus Food Drive to benefit the Campus Cupboard and the Mid-South Food Bank. Now through December 10, items can be dropped off at one of the many donation boxes located across campus as well as monetarily by clicking the link below. Any and all donations are greatly appreciated to help our UT Health Science Center and Memphis Communities.
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DASH TRAVEL AND EXPENSES
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When reconciling your card charges, several expense types do not offer the ability to itemize; the system office and DASH teams have been made aware and suggest using “other-expense-type” to split charges. Use the following resource, Other-Expense-Type.pdf, and remember to update your GL account when using the other expense type. If you have any questions, please contact uthscap@uthsc.edu
DASH PROCUREMENT
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Marketplace Orders: Once an order is placed, ensure you have received an order confirmation from the supplier. Recently, there have been instances where orders did not fully transmit to suppliers—even though a purchase order (PO) was generated by the system. *NOTE: Procurement can only verify a PO was created, however, cannot confirm whether the supplier received or processed said order. Departments are responsible for following up with the supplier to confirm receipt and requesting updates, as needed. If you have further questions, please reach out to purchasing@uthsc.edu
DASH PAYABLE-INVOICES-FIXED ASSET
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STEP #1: Please use the following steps when processing asset invoices: Pay your invoice and use the “track as asset” button if the invoice is a standard invoice. Use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300. (If you placed an order using Marketplace or paid an invoice using a purchase order and a fixed asset is included in your order, receive your order in MP or pay the PO invoice and skip to step# 2.)
- STEP #2: When requesting an inventory tag for sensitive minor or capital equipment, please forward a copy of the paid invoice to kfulle19@uthsc.edu. You will receive your tag through campus mail and be forwarded a copy of the tag via email.
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STEP #3: Complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. The fixed asset ticket will also allow departments to complete the following: asset creation, asset transfers, and asset retirement as needed:
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When processing Purchase Order invoices, it is imperative to “Match Invoice Lines”. This will relieve the encumbrance; if not selected, the PO will not be relieved, resulting in duplicate entries on your ledger. Job aids are uploaded to the Accounts Payable home page for your review. If you have any questions, contact: uthscap@uthsc.edu
- *NOTE: HSCHUB will issue their own inventory tags for assets purchased through the HUB.
DASH PROCUREMENT TRAINING:
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ATTENTION: Phase II Procurement Training Sessions: Register for the Procurement and Contracts Open Forum Q&A session that will be held January 28, 2026. See you there!
DASH…DID YOU KNOW?
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Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
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