November 12, 2025 – November 26, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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- Go paperless and sign up for an electronic W-2 today!
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Open Enrollment will run from Thursday, October 30, 2025 at 8:00 am to Friday, November 21, 2025 at 5:00 pm. All changes are effective January 1, 2026.
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Book a 1-on-1 UCPath HR Transaction session by submitting a request in the Employee Center
- Register for the next UCPath Quarterly Connect on Thursday, November 20, 2025, here
- The next Default Day is: 12/02
- The next UCPath Transactions Office Hours is 12/04 @ 9:00 am - 10:00 am
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Register for the Upcoming UCPath Quarterly Connect
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Our next UCPath Quarterly Connect will be held next Thursday, November 20, 2025, from 11:00 am to 12:00 pm. Save the date and register for the next session here!
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Important Year-End Tax and Payroll Reminders
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As 2025 comes to a close, here are some important reminders and announcements related to your pay, taxes, and benefits. Some items may require action on your part, so please note these upcoming deadlines:
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January 2, 2026: Monthly Pay Date
- As a reminder, due to the New Year holiday, UCPath Center will issue monthly paychecks and schedule direct deposits to post on January 2, 2026, for monthly employees.
- January 2, 2026: Deadline to opt in to receive electronic W-2 statements and 1095-C forms
- W-2 Statements: Log in to UCPath and select Employee Actions > Income and Taxes > Enroll to receive online W-2
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1095-C Form: Log in to UCPath and select Employee Actions > Income and Taxes > Online 1095-C Consent
- January 9, 2026: Deadline to update or verify tax information
- UCPath Center will begin creating W-2 statements in mid-January. To ensure your information is accurate and reaches you, be sure to complete the following items:
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December 2025 Curtailment Information
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UC San Diego has four (4) university-paid holidays (December 24, 25, 31, 2025, and January 1, 2026) during the Holiday/Winter period. Refer to the Holiday Schedule Campus Notice for more information.
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Timekeeping: Please be mindful of the December 2025 Timekeeping Deadlines, especially the last bi-weekly deadline.
- If a bi-weekly timecard is not submitted by the deadline, that payment will be delayed and paid on the next pay cycle.
- Staff employees must charge any working days during the closure period not covered by paid holidays to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay (use curtailment pay code).
- Non-represented Employees – Leave Accrual: If employees do not have enough accrued vacation or accrued compensatory time off to cover the three (3) working days during the closure (Dec. 26, 29, and 30, 2025) they may request a one-time advance of up to three (3) days of vacation to cover the absence.
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Employees who elect to take leave without pay (use curtailment pay code) will continue to accrue vacation and sick leave credits.
- If “Leave without Pay,” is chosen, the Ecotime Pay Code “Curtailment” must be selected to ensure the accruals continue.
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The following UCPath Center Job Aids have been updated:
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- Update Direct Deposit
- Updated to include new messaging for scenarios where bank accounts are added, modified, or deleted.
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| Report | Folder | Update |
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| FMLA Eligibility and Leave Documentation | Human Resources Non-restricted | Added prompt to better specify pay period end date range and corrected report calculations to match with UCPath. | | Employee Compensation History Report | Human Resources Restricted | Report not showing pay rate change job action when there are multiple actions/effective sequence numbers on the same date. | | UCPath Security Report | Human Resources Non-restricted | Monthly Update | | UC San Diego Org Chart List Report | Human Resources Non-restricted | Monthly Update | | EAH Report Access Lookup | Human Resources Non-restricted | Monthly Update |
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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Nov. Biweekly 2 11/19/25 Paycheck |
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11/05* at 3:00 pm (W): Employee Data Change Deadline
- 11/10 at 5:00 pm (M): PayPath Transaction Deadline
- 11/10 at 5:01 pm – 11/14 at 6:00 am (F): Non-transaction days for PayPath BW2
- 11/12 at 7:00 pm (W): Deadline for Funding Transactions
- 11/17 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Nov. Monthly 12/01/25 Paycheck |
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11/17 at 3:00 pm (M): Employee Data Change Deadline
- 11/20 at 5:00 pm (Th): PayPath Transaction Deadline
- 11/20 at 5:01 pm – 11/25 at 6:00 am (T): Non-transaction days for PayPath MO
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11/21 at 7:00 pm (F): Deadline for Funding Transactions
- 11/26 (W): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Dec. Biweekly 1 12/03/25 Paycheck |
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11/19* at 3:00 pm (W): Employee Data Change Deadline
- 11/24 at 5:00 pm (M): PayPath Transaction Deadline
- 11/24 at 5:01 pm – 12/01 at 6:00 am (F): Non-transaction days for PayPath BW1
- 11/25 at 7:00 pm (W): Deadline for Funding Transactions
- 12/02 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 11/13, 11/24, 11/26, 12/11, 12/22, 12/23
UCPC does NOT process Off-cycle, SCT, or Pay Requests on Pay Confirm dates. |
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High-Risk Salary Cost Transfer* Approval Deadlines
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- 11/14 (F): BW/MO High-Risk for posting in November
- 12/15 (M): BW/MO High-Risk for posting in December
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| Non-High-Risk Salary Cost Transfer* Approval Deadlines |
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11/19 @ 8:00 p.m. (W): BW/MO Non-High-Risk for posting in November
- 12/18 @ 8:00 p.m. (Th): BW/MO Non-High-Risk for posting in December
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Note: An SCT that is final approved after the deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID. |
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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Register for
On-The-Job Training |
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First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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