August 6, 2025 – August 20, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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Save the Date! UCPath Quarterly Connect
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Missed our first UCPath Quarterly Connect? Register for our next session on Thursday, August 28, 2025 from 11:00 am to 12:00 pm.
This webinar series covers essential information you need to know about UCPath, including important system updates, best practices, recurring initiatives, and more. The tentative agenda is as follows:
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Hiring and Tracker I-9 Reminders & Best Practices
- Reminders from APS, GEPA, SEO, and the Benefits Team
- Reviewing Job Data & Data Cleanup
- Direct Retro Tool Retirement
- UCPath Roadmap Projects (Salary Cost Transfer, Benefits Cost Transfer & GL Updates)
- Local Roadmap Projects (Increased Labor Ledger Posting Frequency, I-160 Tuition Remission)
- UCPath Transactor Access Updates
- Updates on the Job Aid to KBA Migration
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For UCSD Health Employees: If you're experiencing issues registering for the webinar with your @health.ucsd.edu email address, try registering with your @ucsd.edu email address instead. We look forward to seeing you there!
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New Direct Deposit Validation Coming August 24th
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Due to an increase in fraudulent activity, especially on bank account data, UCPath Center is implementing additional measures to protect employee data beginning August 24, 2025. When employees want to view or update their self-service direct deposit information, they will need to provide one full active account number tied to their direct deposit.
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- The system allows up to three attempts to enter an active account number correctly. After the third unsuccessful attempt, employees will need to try again the next day.
- This step is required to view or make changes to direct deposit information. This added layer of security is critical in helping safeguard employee financial information.
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Employees should have their bank account number ready anytime they plan to update or review their direct deposit information in UCPath.
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The following local UCPath job aids have been updated:
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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August Biweekly 1 08/13/25 Paycheck |
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07/31 at 3:00 pm (Th): Employee Data Change Deadline
- 08/05 at 5:00 pm (T): PayPath Transaction Deadline
- 08/05 at 5:01 pm – 08/08 at 6:00 am (F): Non-transaction days for PayPath BW1
- 08/06 at 7:00 pm (W): Deadline for Funding Transactions
- 08/11 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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August Biweekly 2 08/27/25 Paycheck |
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08/14 at 3:00 pm (Th): Employee Data Change Deadline
- 08/19 at 5:00 pm (T): PayPath Transaction Deadline
- 08/19 at 5:01 pm – 08/22 at 6:00 am (F): Non-transaction days for PayPath BW2
- 08/20 at 7:00 pm (W): Deadline for Funding Transactions
- 08/25 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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August Monthly 08/29/25 Paycheck |
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08/18 at 3:00 pm (M): Employee Data Change Deadline
- 08/21 at 5:00 pm (Th): PayPath Transaction Deadline
- 08/21 at 5:01 pm – 08/26 at 6:00 am (T): Non-transaction days for PayPath MO
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08/22 at 7:00 pm (F): Deadline for Funding Transactions
- 08/27 (W): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 08/07, 08/21, 08/25, 09/04, 09/18, 09/25, 10/02, 10/16, 10/27
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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IMPORANT NOTE REGARDING DIRECT RETROS: UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool to October 1, 2025. |
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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08/12 (T): BW/MO deadline for posting in August
- 09/11 (Th): BW/MO High-Risk for posting in September
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09/17 (W): BW/MO for Non-High-Risk for posting in September
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 08/27 @ 8:00 p.m. (W): BW/MO for posting in August
- 09/23 @ 8:00 p.m. (M): BW/MO for posting in September
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.
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Local News: Upcoming Projects & More |
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Job Aids Moving to Employee Center |
- A new format to facilitate updates
- Regrouped and new titles to help you know which one to use
- Enhanced ability to search for UCPath guidance
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- UC San Diego Org Chart List Report – Human Resources Non-restricted
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UCPath Security Report – Human Resources Non-restricted
- UC Learning Center - Required Training Status – Human Resources Non-restricted
- Updated Annual Health-specific courses
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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Register for
On-The-Job Training |
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First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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