Workday Wednesday: Final HR and transaction deadlines

DAILY NEWSLETTER
JUNE 17, 2026

ABOVE THE FOLD

Good morning! Workday launches two weeks from today. This week, make any needed changes to direct deposit and W-4 information, finalize and approve outstanding expense reports, and review timekeeping instructions!

What to know today:

This Friday (June 19) is the final deadline for most HR and Finance transactions. These actions (listed below) may resume once Workday launches on July 1.

Changes to W-4 and direct deposit in PeopleSoft
Approval of requisitions, purchase orders, supplier invoices and customer invoices that were created by June 12
Submission and approval of employee reimbursement expense reports
Approval of travel requests

As we transition from Kronos to Workday, employees who are required to track their time and their supervisors should carefully review timekeeping guidance to ensure timely payment.

WHAT TO DO BEFORE LAUNCH

With two weeks until launch, faculty and staff can take a few steps now to prepare for Workday:

Review direct deposit and W-4 elections. This Friday is the last day to update these elections in PeopleSoft before the data is moved to Workday.

Ensure your devices and browsers are up-to-date! To protect University data, Workday requires browsers and devices to meet certain security standards.

Review your personal information. The transition to Workday requires converting millions of data points for thousands of employees. Take a close look at your personal information in PeopleSoft, Kronos, and other legacy systems, and let us know if you notice something different in Workday.

Managers should review and approve timecards and leave requests weekly. This helps ensure accurate data transfer into Workday.

WHAT TO GET EXCITED ABOUT

Workday will simplify our systems, streamline our processes and provide better visibility to common HR and finance tasks. Explore these Workday Wins to learn more about how Workday will improve our current workflows.

WHAT IS CHANGING

Workday will replace many systems and change how we use several others. With these system changes come differences in how we complete certain processes and tasks. This week, explore how Workday differs and several key changes faculty and staff should be aware of.

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