Issue 217 | Sept 23, 2025
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This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
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Campus Wide Business Managers Meeting
- Institutional Compliance
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REMINDER 2025 Conflict of Interest Disclosure Deadline & Office Hours
- DASH
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FINANCE AND ADMINISTRATION
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Campus Wide Business Managers Meeting
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The next Campus Wide Business Managers meeting will be held Wednesday, October 8 from 1:30 - 3:00 p.m. in GEB A102. The agenda will be posted on the Campus Wide Business Managers webpage prior to the meeting. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.
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2025 Conflict of Interest (COI) Disclosure Deadline & Office Hours
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The annual disclosure requirement applies to all UT employees regardless of whether they participate in research and must be completed within the DASH Research COI module. You are required to complete the form even if you have no disclosures.
Do you have questions about the COI Disclosure Process? f so, please join us for Office Hours to discuss your questions or any issues you may have regarding this process.
Additional resources can be found on the DASH Research COI webpage.
The deadline for completing the COI Disclosure Profile is October 1.
If you have questions or need assistance, please contact the Institutional Compliance Office at 901.448.8469 or institutional.compliance@uthsc.edu.
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DASH PROCUREMENT
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RFP/RFQ/REQ-S: Updated questionnaire and solicitation evaluation attestation forms will be available on the HSC home page; please search Procurement Services. If you have any questions, please contact: purchasing@uthsc.edu
DASH PAYABLE-INVOICES-FIXED ASSET
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Please use the following steps when processing asset invoices: Pay your invoice and “track as asset”. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300.
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When requesting an inventory tag for sensitive minor or capital equipment, please forward a copy of the paid invoice to kfulle19@uthsc.edu. You will receive your tag through campus mail and be forwarded a copy of the tag via email.
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Complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. The fixed asset ticket will also allow departments to complete the following: asset creation, asset transfers, and asset retirement as needed:
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When processing Purchase Order invoices, it is imperative to “Match Invoice Lines”. This will relieve the encumbrance; if not selected, the PO will not be relieved, resulting in duplicate entries on your ledger. Job aids are uploaded to the Accounts Payable home page for your review. If you have any questions, please contact: uthscap@uthsc.edu
DASH…DID YOU KNOW?
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Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
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