The Bottom Line | July 15, 2025

DASH PROCUREMENT

Departments should attempt to use existing suppliers. If you have a question or would like to use an already onboarded supplier, reach out to Procurement Services at: purchasing@uthsc.edu
Please check your MarketPlace punchout suppliers. Many have been changed to “standard”; this means you will receive an invoice for the orders placed and enter the invoice in DASH as a standard invoice (suppliers include, Henry Schein, Bio-Rad and others). If you have questions, please contact kfulle19@uthsc.edu
MarketPlace e-invoice and ghost card suppliers require departments to only receive items to initiate payment. Be advised that once an order is received, you DO NOT need to pay the received invoice in DASH as a “standard invoice”. This will eliminate any double payments on your ledgers.
Mandatory: HSC Procurement Services will be offered for DASH/Procurement processing and policy overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025

DASH TRAVEL AND EXPENSES

Procurement and Travel card increase request resource is available; please share this information: Card-Increase-Request
Accounts Payable is requesting that procurement and travel card charges be reconciled monthly to reduce the number of single line reports being received for audit purposes. If you have any questions, please contact kfulle19@uthsc.edu
Mandatory: Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
Effective Immediately: Please grant expense or approval delegate permissions to someone in your department. This will decrease the number of expenses that require a manual delegate being assigned after a relocation, termination, ETC.

DASH PAYABLE-INVOICES-FIXED ASSET

(Blue) UT inventory tags will be distributed by the procurement department. You will still need to submit a fixed asset ticket to initiate asset creation through the controller’s office. The link can be found below. If an inventory tag is required for sensitive minor or capital equipment, please forward me a copy of the paid invoice to kfulle19@uthsc.edu, prior to entering your fixed asset ticket.
When processing a PO invoice and matching to lines, you will need to highlight lines that are assets before the “track as asset” box will appear. Please be reminded that this box must be checked if an asset meets the cost threshold of SME-Sensitive Minor Equipment or Capital equipment. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300. Also, the Controller’s office has asked that departments complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. This includes asset creation, asset transfers, and asset retirement: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
Mandatory: Accounts Payable will be offering PO and standard invoice training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025

DASH…DID YOU KNOW?

Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?