Office of Change Management

eNewsletter  |  April 2024
Image of boats rowing on the roth pond at stony brook university

Welcome to the April WolfieONE eNewsletter! Each month, the Office of Change Management will be sending a digital update to the Stony Brook Community about the WolfieONE initiative! This month, we're all about the people ... read on for highlights from our recent Town Hall and the Capstone presentation for our students who became WolfieONE consultants through the Student Experiential Learning Program (SELP). As always, we welcome your feedback and ideas for future newsletters. 
Your Action Requested
1. Take the Change Readiness Survey 
2. ICYMI: Catch up on the WolfieONE Town Hall
3. Review / Update Employee Information

Town Hall
Lauren Candela Lyle Gomes presenting to the audience at the WolfieONE Town Hall view of a stage with five individuals sitting behind a table and a presentation being shared audience members watching the presentation at the WolfieONE Town Hall
view of a stage with five individuals sitting behind a table and a presentation being shared image of panelists at the WolfieONE town hall Jed Shivers presenting to the audience at the WolfieONE Town Hall John Hennessey walking on stage at the WolfieONE Town Hall while Wolfie, Stony Brook University's mascott claps
audience members watching the presentation at the WolfieONE Town Hall a group of people networking in the atrium of the Wang Center a group of people networking in the atrium of the Wang Center a group of people networking in the atrium of the Wang Center
Our first Town Hall took place this Tuesday, April 30th, at the Charles B. Wang Center, and featured our WolfieONE leadership team, workstream leads, and our Deloitte partners. Over 500 faculty and staff members joined us in person and via Zoom for an overview of the WolfieONE project and an engaging Q&A session. Thank you to everyone who joined us, and for anyone who missed this important event, a recording is available on the WolfieONE website. 
Overheard at the Town Hall 
image of carl lejuez
“From the start, we want to be a full partner in everything we get right, every lesson we learn, everything we change, and every way that we grow better together as a community. That is the spirit of WolfieONE. The most strategic thing we can do is believe in our people and empower them to do the best job that they can do, because when we're all working together we are accomplishing the most and building the most effective solution for our community .”
- Carl Lejuez, Provost and Executive Vice President
headshot of heather montague
“I am incredibly excited about this initiative. WolfieONE will produce more transparent information to better serve this institution, create efficiencies and evolve our reporting to utilize real-time information in our future state. Processes will be streamlined, the University will have more flexibility, and each of you will be a part of creating a legacy here at Stony Brook by giving your feedback and helping create a new system that will better our institution.”
- Heather Montague, Senior Associate Vice President for Budget and Financial Planning
headshot of jackie castaldo
"Moving to a new Enterprise Resource Planning system isn't just about upgrading technology; it's allowing our organization to Reimagine the Way We Work, one of the priorities within Stony Brook's Strategic Plan 'Our Moment'. It signifies both Finance & Administration and the entire University's commitment to efficiency, collaboration and growth. As we embrace this change, we're embracing the future of our institution, as this new system represents a catalyst for innovation, streamlining processes and empowering our teams to excel."
- Jackie Castaldo, Senior Director of Business, Finance & Administration 
OCM Updates
Student Experiential Learning Program (SELP) Graduation 
Our students graduated from this Experiential Learning program with their Capstone presentations to Deloitte and University Leadership on April 26th. Thank you all for your fantastic work and help this semester!
Lyle Gomes and a Stony Brook student shaking handsng hands a group of people standing together with a sign in front of them that says 'thank you students' image of a student holding a certificate with two university staff members standing on either side of her

Stakeholder Readiness: Review / Update Employee Information (We Need Your Help)
WolfieONE is expected to bring greater efficiency to our work processes through automation and reliable data. In preparation for the transition from SOLAR to WolfieONE, it is a best practice to review and update your data in the current PeopleSoft (SOLAR) system. Kindly take a moment to review the following data for accuracy:
  • Home Address
  • Office Address
  • Phone number 
  • Emergency Contacts and their Phone Numbers (only home and cell phone numbers will be converted to WolfieONE)
You may need to revisit this information periodically (if there are changes) between now and before we go live with WolfieONE. Access SOLAR to take a moment to do this now.
Important Links and Resources
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