This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
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Business Managers Directory Updates
- Human Resources
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Administrative Development Symposium
- Information Technology Services
- DASH
- DASH Updates and Resources
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FINANCE AND ADMINISTRATION
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Business Managers Directory Updates
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Administrative Development Symposium
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Administrative professionals are encouraged to register for the 2025 Administrative Development Symposium held on Friday, October 3 (virtual session Monday, October 6). Participants can use $150 in Career Development Funds to help cover the registration fee. This year's event promises to blend personal wellness with professional growth, offering a diverse lineup of workshops, keynote speeches, and networking opportunities. Come connect with peers, discover new strategies for success, and leave empowered to tackle your goals with renewed vigor!
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INFORMATION TECHNOLOGY SERVICES
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Help Us Locate and Update UTHSC-Owned Devices
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Information Technology Services manages the security and access of all UT Health Science Center-owned devices, such as the computers and laptops you use. Our inventory currently shows thousands of university devices have not “called home” in several months, meaning they have not connected to the UTHSC network or VPN in a long time and are not getting critical security updates. We understand that during remote work or study, many devices may have been taken home and remain there for use. While this is acceptable, they still need to check in periodically. Please help us track down these devices by having your unit members do the following:
- Check their homes and offices for any university-issued devices (laptops, desktops, tablets, etc.) that are still active but haven’t been used in a while. (Surplus any devices that are no longer useful.)
- Reconnect them by either:
- Bringing them to campus and connecting them to the UTHSC network, or
- Turning them on at home over the weekend and connecting them to our network via the VPN.
This simple step ensures devices are properly inventoried, updated, and secure, which is essential for our cybersecurity, compliance, and support operations.
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DASH PROCUREMENT
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RFP/RFQ/REQ-S: Updated questionnaire and solicitation evaluation attestation forms will be available on the HSC home page; please search Procurement Services. If you have any questions, please contact: purchasing@uthsc.edu
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Mandatory: HSC Procurement Services will be offering DASH/Procurement processing and policy overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH TRAVEL AND EXPENSES
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Accounts Payable will begin closely monitoring non-compliance areas that include Travel and Expense reimbursement and Procurement and Travel card spending. AP will be reaching out to departments individually; please prepare your staff to attend mandatory HSC-AP training sessions in September. Thank you for your attention related to this matter.
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International Travel: If you are traveling internationally, make sure you or your expense delegate is selecting the international template for your travel authorization, which is shown as "International Travel UTHSC". This template selection determines where the travel authorization routes in DASH for approval; please see “DASH Template Overview” job aid with more information about these templates and when they are used in DASH.
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Mandatory: Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year, please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH PAYABLE-INVOICES-FIXED ASSET
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When processing Purchase Order invoices, it is imperative to “Match Invoice Lines”. This will relieve the encumbrance; if not selected the PO will not be relieved, resulting in duplicate entries on your ledger. Job aid will be uploaded to the Accounts Payable home page for your review; if you have any questions, please contact: bpatto11@uthsc.edu
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Mandatory: Accounts Payable will be offering PO and standard invoice training for the remainder of the year, please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH AVA-GENERAL STORES
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General Stores Ordering Procedures are located on General Stores | Procurement Services | Office of Finance | UTHSC. From this link, you will find instructions for submitting a shopping cart requisition via AVA, our online inventory management system.
- Thank you for your patience as General Stores works through AVA account updates and other format issues. The AVA team is working closely and diligently to alleviate our concerns.
DASH…DID YOU KNOW?
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Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
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Procurement Services would like to congratulate Debra Toombs, Accounts Payable Coordinator, on her nomination for this year's Lichterman Employee of the Year award!
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