October 1, 2025 – October 15, 2025

Welcome to our biweekly communication to keep you up-to-date on all things UCPath.

Announcements

Quick Reminders

Updated off-cycle calendars are now available on the Transactors page
Register for the next UCPath Quarterly Connect on Thursday, November 20, 2025, here
There will now be separate High-Risk and Non-High-Risk Salary Cost Transfer (SCT) deadlines
The next Default Day is: 10/02
The next UCPath Transactions Office Hours is 10/02 @ 9:00 am - 10:00 am

Go Paperless! Electronic W-2 and 1095-C

Did you know that over 15,000 employees at UC San Diego are still receiving physical tax forms? UCPath is making it easier than ever to go paperless!

Here's how you can go paperless:

Log in to UCPath and select Income & Taxes from the top menu bar.
In the dropdown menu that appears, select the following links to update your account (you must be logged in to UCPath to access these links):

Four great reasons to go paperless:

Convenient and secure: Your tax forms and paycheck can’t get lost in the mail, stolen or misplaced.
Ready when you are: Your tax forms are easy to access as soon as you’re ready to file your taxes, and your money is in your account as soon as you get paid.
An opportunity to save: Many banks offer incentives for using direct deposit.
More sustainable: From paper to transportation, mailed statements have an environmental impact. Help preserve natural resources by keeping your records electronic.

If you encounter any issues enrolling in electronic tax forms, please submit an inquiry to the UCPath Center through Ask UCPath. Review the UCNet page: Go Paperless with UCPath for more information.

October 17: 2025 Overpayment Recovery Deadline

The Internal Revenue Service (IRS) states that repayment of a payroll overpayment must occur in the same year as the overpayment. This repayment ensures that the employee's earnings and taxes for the current year are correctly reflected in their W-2 issued in January.

Please submit adjustment requests for overpayments that occurred between January 1 and October 1, 2025, no later than Friday, October 17, 2025.
- UCPath Center will prioritize all overpayment adjustments received by October 17. UCPath Center may not be able to process year-end requests that are received after this deadline within the current year.
Employees who received overpayment packets from UCPath Center must arrange repayment as soon as possible.

Read the full communication here.

Incorrect FY2026 Rate Configuration for RPNI, RPSA & OPEB

UCPath Center has informed locations that systemwide OPEB, RPSA, and RPNI were incorrectly assessed using prior year rates between July 1 and August 8, 2025. As a result, our location was over-assessed by the following amounts:

SDCMP: $12,962.63
SDMED: $9,203.16

Root Cause: The systemwide assessment redesign implemented in July 2024 introduced updated configuration pages for annual systemwide rate management. There was a change management gap resulting in unclear instructions to perform yearly updates. As a result, outdated information was submitted in the change request, and systemwide assessment rates were erroneously configured on the old assessment tool.

Next Steps: The plan is to systematically correct (send reversal rows for the incorrect amounts & new rows with the correct amount). The rows will be sent to locations in October.

If you have any questions regarding this configuration, please submit a ticket to the Payroll Financial Management team (Related To: Payroll Financial Management, More Specifically: Payroll Assessments).

New Benefit Cost Transfer Tool Coming this Week

The newly redesigned Benefit Cost Transfer (BCT) tool is launching on Thursday, October 2, 2025.

Key features of the new BCT Tool:

A similar interface to the Salary Cost Transfer (SCT) tool for consistency.
Improved functionality to allow adjustments on a per-transaction basis.
Ability to filter transactions by chartfield elements, expense types, and deduction codes.
Optimized processing for faster transaction execution.

Important Considerations:

Paychecks prior to October 31, 2021, are not eligible for the new BCT tool. You will need to follow local processes to correct these transactions. For specific guidance, please submit a ticket inquiry to Payroll Financial Management (About: Financial Accounting > Related to: Payroll Financial Management > Payroll Salary & Benefit Costs Transfers (UCPath)).
BCTs are only to be used for special circumstances. Submit a ticket inquiry to Payroll Financial Management for more information.

Direct Retro: Next Steps

The Direct Retro tool will be retired today, October 1, 2025. Please be sure to not submit or approve any Direct Retro transactions between September 17 and September 30. Transactions entered during this period will be deleted by UCPath Center during the deprecation process. Beginning tomorrow, October 2, 2025, users will only be able to view previously processed Direct Retros in UCPath.

Where can I go for support?

Attend an Office Hour session with our subject matter experts.
For errors or defects: Submit a Services & Support ticket to the Payroll Financial Management team.
For Health Sciences Departments: Submit a Hypercare Transactional Support Request through the VCHS Business Service Hub.

Freeze Periods for Academic Range Adjustments

The following dates are freeze periods for academic range adjustments:

ASE Titles – TA, Associate In, Tutor, Reader (BX unit): 10/06/25 – 10/10/25

Do not make job updates to impacted employees during these periods. You may process hires, rehires, concurrent hires, terminations, and leaves during the freeze.

The above information and more can be found in our Newsroom.

Upcoming Payroll Deadlines

The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing.

Oct. Biweekly 1 10/08/25 Paycheck

09/29 at 3:00 pm (Th): Employee Data Change Deadline
09/30 at 5:00 pm (T): PayPath Transaction Deadline
09/30 at 5:01 pm – 10/03 at 6:00 am (F): Non-transaction days for PayPath BW1
10/01 at 7:00 pm (W): Deadline for Funding Transactions
10/06 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete

Oct. Biweekly 2 10/22/25 Paycheck

10/09 at 3:00 pm (Th): Employee Data Change Deadline
10/14 at 5:00 pm (T): PayPath Transaction Deadline
10/14 at 5:01 pm – 10/17 at 6:00 am (F): Non-transaction days for PayPath BW2
10/15 at 7:00 pm (W): Deadline for Funding Transactions
10/20 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete

Upcoming Pay Confirm Dates: 10/02, 10/16, 10/27, 10/30, 11/13, 11/24, 11/26, 12/11, 12/23
UCPC does NOT process Off-cycle, SCT, or Pay Requests on Pay Confirm dates.

**High-Risk Salary Cost Transfer* Approval Deadlines**

10/17 (F): BW/MO High-Risk for posting in October
11/14 (F): BW/MO High-Risk for posting in November
12/15 (M): BW/MO High-Risk for posting in December

**Non-High-Risk Salary Cost Transfer* Approval Deadlines**

10/22 @ 8:00 p.m. (W): BW/MO Non-High-Risk for posting in October
11/19 @ 8:00 p.m. (W): BW/MO Non-High-Risk for posting in November
12/18 @ 8:00 p.m. (Th): BW/MO Non-High-Risk for posting in December

Note: An SCT that is final approved after the deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.

Local News: Upcoming Projects & More

Reports

The following reports have been updated with Training Activity prompt filters:
- UC Learning Center - Training Activity Completions Report
- UC Learning Center - Required Training Status
- UC Learning Center - Required Training Status Report for Supervisors

Where Can I Get Transactor Support?

Bring Your Questions to an Office Hours Session:

UCPath Transactions Office Hours
Monthly on the first Thursday,
9:00 am - 10:00 am

Graduate Student Employment
See Graduate Student Employment Collab page

Book a 1:1 "How-To" Appointment:

UCPath HR Transactions: Book a 1-on-1 session by submitting a request in the Employee Center
Payroll Financial Management: Weekly on Wednesdays
Campus Timekeeping: Request a 1-on-1 session by submitting a request in the Employee Center

Register for
On-The-Job Training

First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.

Reporting 1:1 Sessions
Request a session at ucpathreports@ucsd.edu

UCPath Training Environment Access
Request access at ucpathproject@ucsd.edu

It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage.

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October 1, 2025 – October 15, 2025

Welcome to our biweekly communication to keep you up-to-date on all things UCPath.

Announcements

The above information and more can be found in our Newsroom.

Upcoming Payroll Deadlines

The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days. Use this Job Aid to understand the terminology and deadlines. * Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing.

Oct. Biweekly 1 10/08/25 Paycheck

Oct. Biweekly 2 10/22/25 Paycheck

Upcoming Pay Confirm Dates: 10/02, 10/16, 10/27, 10/30, 11/13, 11/24, 11/26, 12/11, 12/23 UCPC does NOT process Off-cycle, SCT, or Pay Requests on Pay Confirm dates.

High-Risk Salary Cost Transfer* Approval Deadlines

Non-High-Risk Salary Cost Transfer* Approval Deadlines