I-9 Tips/Reminders (WSQ Only)
Based on recent inquiries to PeopleLink, the following are important reminders about the I-9 process.
- Is a new I-9 needed? In scenarios where an employee is terminated and rehired with no break in service (for example when an adjunct becomes an FT faculty member) there is likely no need for a new I-9. Therefore unless the work authorization has expired, the I-9 task in progress can be canceled (review the original I-9 and IDs in these cases).
- Who can cancel an I-9? In the event that an I-9 task needs to be canceled, for instance when a form has been manually completed by a remote authorized agent and is loaded to the Documents tab in PeopleSync, the I-9 Partner may click on the related actions bar next to the action and select Cancel Task. To verify who the I-9 Partner is, go to the Sup Org of the employee and click on the Roles tab. Then filter by the I-9 Partner in the Roles column.
- I-9s and Add Job for Grad Students. When Adding a Job to a Graduate Student you will receive a To-Do to check for the I-9. If one does not exist, please remind the employee to complete one.
- Refer to the I-9 tip sheet for more information.
Timing of Termination Transactions
Please use a realistic timeframe when submitting Termination transactions. Consider the drawbacks of expediting a transaction. Terminating well before the separation date can cause system roadblocks – for example, once a termination completes, a new job (such as add comp) cannot be submitted.
