Jamie Fernandes Named Interim Vice President for Finance and Planning, Chief Financial Officer

Jamie Fernandes, executive director for Institute Budget Planning and Administration, has been selected as interim vice president for Finance and Planning and chief financial officer for the Institute. This announcement follows Jim Fortner’s appointment to the role of vice president and deputy chief business officer earlier this year. 
 
Fernandes began her new role on June 1. She will report directly to Shantay N. Bolton, executive vice president for Administration and Finance, and join the president’s cabinet.  
 
Additionally, Lisa Godfrey has been named interim executive director for Institute Budget Planning and Administration, effective June 1.  

A&F Virtual Town Hall: FY25 Budget and Spending Priorities 

Join us for an A&F Virtual Town Hall on Friday, June 21, from 2 to 3 p.m.

At this month's town hall, participants will gain insights into Georgia Tech’s fiscal year 2025 budget. Plus, the Executive Leadership Team will discuss spending priorities and strategic investments to support growth and advance the Institute’s mission.

Panelists include:

As always, we are reserving time for an open Q&A, and you are encouraged to submit your questions in advance to evpaf@gatech.edu.

Click here to download the calendar invite with virtual login information.*

Georgia Tech Wins Award for Excellent Financial Reporting 

Georgia Tech has been named the recipient of the Georgia Department of Audits and Accounts Award of Distinction for Excellent Financial Reporting for the fiscal year 2023, marking the 10^th recognition since 2014.

Introducing New Purchasing Bid Requisition in Workday 

Procurement and Business Services has introduced a new requisition type in Workday to improve the procurement experience at Georgia Tech.  

This requisition can be used to initiate a bid with Procurement without encumbering funds and can be helpful when there are lead times for conducting bids or if the event can cross fiscal years. It facilitates a “soft” budgetary check by the cost center manager, without creating any journals, and helps maintain documents and communication between the end user and Procurement, enhancing visibility for all stakeholders.      

For further assistance, contact Procurement and Business Services via ServiceNow Incident Request. 

Enhanced Electronic Payment Options with Paymode-X 

Procurement and Business Services announces enhanced electronic payment options via Paymode-X, enabling suppliers to receive payments from Georgia Tech via the Automated Clearing House (ACH) system.

Fees (1.5% fee per payment) are associated with premium Paymode-X accounts which are paid by the supplier and can be deducted per payment or via monthly debit.  Enrollment in the premium fee-based account is not required and there is still a basic no-fee account available to users. This new feature is only available to users who choose to opt-in. 

For enrollment assistance, contact the Paymode-X vendor enrollment team at 1-800-331-0974 or enrollment@paymode-x.com.

For general support, contact member services at MemberServices@paymode-x.com or 877-443-6944. 

Subrecipient Monitoring: Invoice Reviews and Processing

This month’s PI Article from Grants and Contracts Accounting provides a detailed overview of the roles and responsibilities associated with subrecipient monitoring in reference to federal awards. This ensures subrecipient monitoring at Georgia Tech keeps track of costs and activities of subrecipients to confirm that expenditures charged to the awards are consistent with their budget and scope of work. 

This article emphasizes the importance of principal investigators (PIs) in reviewing and approving invoices submitted by subrecipients. It also outlines the invoice process, from submission to payment, and provides a checklist for PIs to follow when reviewing invoices.    

Expense Report Quick Tips

The Travel and Expense team has created helpful tips and information on spend authorizations and expense reports in Workday to help guide users through the process. 
 
Hover your mouse over the question mark icon in Workday to access these tips.  

Important Deadline Reminders

The end of fiscal year 2024 is rapidly approaching and it is important to abide by the following deadlines to help ensure a successful and timely close out.  

Procurement Year-end Process Deadlines 

All purchase requisitions below must be fully routed through departmental approvers and in the Procurement queue by close of business on the dates noted. If applicable, all required documentation must be attached at the time of submittal.

Requesting FY2024 Non-Student Invoices  

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