The December payroll processing schedule has been accelerated due to the upcoming Winter Break scheduled for Monday, December 23, 2024 through Wednesday, January 1, 2025. The final 2024 pay date for biweekly employees will be December 20, 2024 and for monthly employees the final pay date will be December 23, 2024.

For actions with an effective date prior to December 31, 2024, please let your team know the importance of getting all staff and research actions to Faculty Personnel and HRIS Operations for processing no later than 3:00 p.m., Friday, December 6, and to allow for appropriate review time for Finance Directors, Compensation, and Recruitment.  This includes bonuses, equity increases, FTE changes, reclassifications, labor distributions, terminations, or any other employee life-cycle actions. Faculty Supplemental Compensation (EPAF) should be submitted by 5:00 p.m., Thursday, December 12 in order to be processed in 2024.

Please note:  For terminations, an employee's last working day cannot fall on a university holiday or other paid time-off day, except when the employee is on job protected leave or is regularly scheduled to work on the holiday.

MO 12 changes must be entered before midnight.

Remember to submit all December terminations as well.  No changes will be possible after the 16th. Please approve or refuse all pending time off requests in the TRS (UKG). 

Final supplemental payrolls for CY 2024.

Both monthly and biweekly payrolls will be processed the morning of December 18.  All payment requests must be received no later than 5:00 p.m. on December 17.  The next supplemental payroll will be processed on Wednesday, January 8, 2025 for deposit by January 10, 2025. 

BW 1 2025 time must be approved in TRS(UKG) by 2:00 p.m.

THIS IS A VERY IMPORTANT DEADLINE!  Payday is Friday, January 3, 2025 so please ensure your department has a backup timekeeper.  Due to banking deadlines, late approvals will result in an employee's pay being delayed.  Late approvals will be paid January 10, 2025.

As a reminder, all benefits-eligible staff must be in paid status immediately preceding and following a holiday in order to be paid for that holiday. 

Note: Timekeepers should approve completed time cards as soon as employees have completed work for BW 1, 12/8/24-12/21/24.  Do not approve prior to an employee's final shift, doing so will prevent them from clocking in or out.

Regular supplemental processing resumes.

Monthly requests are due to payroll_payreq@gwu.edu by noon Tuesday for Thursday deposit and biweekly requests are due by noon on Wednesday for Friday deposit.