UO Dropbox storage limit:
Grace period and other updates

Temporary Grace Period

• We’re extending a temporary grace period to all UO Dropbox users — one of several steps we’ve taken from the outset to minimize the impacts of this change.
• That means even people who exceed 100 GB of storage can continue to open, edit, sync, and add files to Dropbox.
  
• We haven’t yet set a date for quota enforcement. Please rest assured that we’ll notify you before doing so.
• If you’re near or above the quota, we encourage you to contact Information Services (see below).
  
• No urgent action is needed at this time.

Current Recommended Storage Alternatives

• For people seeking another high-capacity storage solution, Information Services recommends UO’s Microsoft services, if they suit your needs:
  • OneDrive (storage limit: 1 TB per person).
  • SharePoint and Teams (storage limit: 5 TB per site).
• Our initial announcements also mentioned external drives and departmental file shares as alternatives to Dropbox. To clarify, we strongly encourage you to use approved UO storage services, such as OneDrive, SharePoint, or Teams. In particular:
  • Don't store UO data on external drives due to the risks of data breaches and data loss.
  • Avoid moving large volumes of data to departmental file shares to avoid storage overruns on those servers.

More Guidance Coming Soon

• We’ve started reaching out to members of our community to learn more about their data storage needs, with the goal of identifying potential alternatives for high-volume data storage.
• Information Services is exploring a variety of storage options for people with large data storage needs, including continuing to discuss licensing terms and costs with Dropbox.
• We’ll provide more updates in the coming weeks.
  

Getting Help

• Submit a ticket at Dropbox Support.
• Contact the IT staff who support your unit or the Technology Service Desk.