October 29, 2025 – November 5, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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- Go paperless and sign up for an electronic W-2 today!
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Book a 1-on-1 UCPath HR Transaction session by submitting a request in the Employee Center
- Register for the next UCPath Quarterly Connect on Thursday, November 20, 2025, here
- The next Default Day is: 11/04
- The next UCPath Transactions Office Hours is 11/06 @ 9:00 am - 10:00 am
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New 2026 Payroll Processing Schedule Available
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The 2026 Payroll Processing Schedule is now available in UCPath! Follow the navigation path below to access the new deadlines:
| - Log into UCPath
- On the top navigation bar, select Transactor Hub
- Select Processing Calendars under Benefits & Payroll Resources
- Scroll down to Payroll Calendars for the 2026 Payroll Processing Schedule
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Payroll calendars for 2026 (Biweekly, Monthly, and Monthly Working Hours) are also available on our local UCPath Payroll Blink page.
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Ecotime Department Codes Update
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Register for the Upcoming UCPath Quarterly Connect
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The next UCPath Quarterly Connect will be held on Thursday, November 20, 2025 from 11:00 am to 12:00 pm. Save the date and register for the next session here!
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December 2025 Curtailment Information
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UC San Diego has four (4) university-paid holidays (December 24, 25, 31, 2025, and January 1, 2026) during the Holiday/Winter period. Refer to the Holiday Schedule Campus Notice for more information.
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Timekeeping: Please be mindful of the December 2025 Timekeeping Deadlines, especially the last bi-weekly deadline.
- If a bi-weekly timecard is not submitted by the deadline, that payment will be delayed and paid on the next pay cycle.
- Staff employees must charge any working days during the closure period not covered by paid holidays to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay (use curtailment pay code).
- Non-represented Employees – Leave Accrual: If employees do not have enough accrued vacation or accrued compensatory time off to cover the three (3) working days during the closure (Dec. 26, 29, and 30, 2025) they may request a one-time advance of up to three (3) days of vacation to cover the absence.
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Employees who elect to take leave without pay (use curtailment pay code) will continue to accrue vacation and sick leave credits.
- If “Leave without Pay,” is chosen, the Ecotime Pay Code “Curtailment” must be selected to ensure the accruals continue.
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Open Enrollment Begins This Thursday
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This year's Open Enrollment begins on Thursday, October 30, 2025 at 8:00 am and ends on Friday, November 21, 2025 at 5:00 pm. All changes are effective January 1, 2026. Review the following resources below to prepare you for the upcoming changes:
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| Report | Folder | Update |
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| Service Credit Seniority Point Report | Human Resources Non-restricted | Corrected Service Point Calculations and Add Employee Summary Page | | FMLA Eligibility and Leave Documentation | Human Resources Non-restricted | Added prompt to better specify pay period end date range and correct report calculations to match with UCPath |
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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Nov. Biweekly 1 11/05/25 Paycheck |
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10/23 at 3:00 pm (Th): Employee Data Change Deadline
- 10/28 at 5:00 pm (T): PayPath Transaction Deadline
- 10/28 at 5:01 pm – 10/31 at 6:00 am (F): Non-transaction days for PayPath BW1
- 10/29 at 7:00 pm (W): Deadline for Funding Transactions
- 11/03 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Nov. Biweekly 2 11/19/25 Paycheck |
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11/05* at 3:00 pm (W): Employee Data Change Deadline
- 11/10 at 5:00 pm (M): PayPath Transaction Deadline
- 11/10 at 5:01 pm – 11/14 at 6:00 am (F): Non-transaction days for PayPath BW2
- 11/12 at 7:00 pm (W): Deadline for Funding Transactions
- 11/17 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Nov. Monthly 12/01/25 Paycheck |
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11/17 at 3:00 pm (M): Employee Data Change Deadline
- 11/20 at 5:00 pm (Th): PayPath Transaction Deadline
- 11/20 at 5:01 pm – 11/25 at 6:00 am (T): Non-transaction days for PayPath MO
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11/21 at 7:00 pm (F): Deadline for Funding Transactions
- 11/26 (W): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 10/30, 11/13, 11/24, 11/26, 12/11, 12/22, 12/23
UCPC does NOT process Off-cycle, SCT, or Pay Requests on Pay Confirm dates. |
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High-Risk Salary Cost Transfer* Approval Deadlines
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- 11/14 (F): BW/MO High-Risk for posting in November
- 12/15 (M): BW/MO High-Risk for posting in December
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| Non-High-Risk Salary Cost Transfer* Approval Deadlines |
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11/19 @ 8:00 p.m. (W): BW/MO Non-High-Risk for posting in November
- 12/18 @ 8:00 p.m. (Th): BW/MO Non-High-Risk for posting in December
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Note: An SCT that is final approved after the deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID. |
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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Register for
On-The-Job Training |
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First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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