Reminder: Only individuals with written delegated signature authority can sign vendor contracts!

The Contract Signature Authority Policy and Procedures for Procuring Goods and Services classifies individuals that are authorized to sign university procurement contracts. This policy reflects the university’s efforts to streamline processes, optimize contract negotiations, provide appropriate legal review and reduce potential liability for the university and individuals who contract on its behalf. The policy also reflects role-based contract signature authority levels, leverages buyW&M system capabilities and workflows, creates consistency across departments and reduces the number of signatories on goods and services procurement contracts. If you have any questions or comments regarding this notification or signature authority as it relates to procurement contracts, please contact procure@wm.edu for assistance and guidance.

Delegated authority will require additional training as it relates to the new policy and process for contracts. Information regarding training will be sent separately.

SPCC Office Hours are held every Tuesday between 1 and 2 p.m. Please come with any SPCC related questions and issues.

Join via Zoom.

All Small Purchase Charge Card reconciliations must now be completed in Workday by submitting an expense report through the Expenses Hub. While transactions will continue to post in BOA Works, no reconciliation should be performed in Works.

SPCC Reconciliation in Workday should still be completed by the 23^rd of each month.  For transactions posted from June 14 through July 15, please have the reconciliation completed by Friday, August 8.

The job aid for reconciling in Workday can be accessed online.

Transactions post to Workday from Tuesday through Saturday at 10 p.m. via an integration with Bank of America. If a transaction appears in BOA Works but not in Workday, it likely means the scheduled integration run has not yet completed. If you notice transactions in Works that have been posted for several days but are still missing from Workday, please contact procure@wm.edu.

To assist with selecting the correct expense item for SPCC reconciliation, “-SPCC” is included at the end of the appropriate expense item descriptions. When completing your credit card transaction expense report, please ensure you select only expense items that include “-SPCC” in the description.

If you receive the error message “SPCC Business Purpose Requires All Expense Item Groups to be SPCC” in your expense report, it means that one or more selected expense items are not part of the “01–Small Purchase Charge Card (SPCC)” group. To resolve this, you will need to reselect the appropriate expense item from the SPCC group before the system will allow you to submit the expense report.

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View the list of current and open solicitations at William & Mary’s Current Public Posting webpage.

Need assistance using buyW&M? Join us for the next Zoom Office Hours session on October 29th from 3 to 4 p.m. We can help troubleshoot your specific issues or questions, or you can drop in to listen and learn. Please register on our Office Hours webpage to receive the Zoom link or view upcoming dates.

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