The mission of the Controller's Office (CTO) is to deliver accurate, timely, and actionable information and services through its dedicated staff of accounting and financial professionals.

Our monthly newsletter aims to keep the RIT community informed about important updates, changes to financial policies or procedures, and available resources on the CTO Website.

Did you know that Payroll received more than 500 returned W-2 forms in 2025 due to outdated mailing addresses? By choosing electronic W-2 delivery, you can access your tax document sooner and have peace of mind knowing it's delivered securely and directly to you. Making the switch also helps reduce returned mail, supports RIT's sustainability goals, and lowers postage costs.

↔️ Switch to Electronic W-2 Delivery through Workday

You can view and change your current Tax Document Printing Election directly in Workday:

Workday has implemented a correction to the Time Kiosk functionality.

When multiple time entry methods were used, or punch corrections were made, the kiosk returned the incorrect punch type (e.g., users expected a “Check In” punch type, but were instead presented with a “Check Out” type).

There is now a link to switch the punch type directly when completing the action (refer to the screenshots below).

Workday provides updates to its platform twice a year and refers to these updates as Feature Releases.

Workday's next feature release is scheduled for September 19. The CTO and other functional teams (HR, Student Employment, and ITS) are reviewing and testing release updates to help ensure a smooth transition with this new release.

Check out the next Workday Newsletter (sent to faculty and staff around the release date) for highlights of changes that may impact RIT users.

🆕 Brand New Workday Resources on the CTO Website

The CTO website now features a dedicated Workday section with business process maps, communication about reporting updates, and other tools and resources to support the RIT community.

Check the CTO website and the following pages for the latest Workday Finance/Payroll information and updates.

Property Accounting is preparing for the fall inventory cycle. The Accounting team uses Workday to complete this important control activity.

If you participated in a previous fall inventory cycle, you can expect to receive email communications from Property Accounting with instructions for completing asset verification.

☑️ Join the Community of Practice Workshop Session

On September 17 at 9:00 AM, the CTO Community of Practice session will be devoted to the Physical Inventory process. We plan to send out the physical inventory communications shortly before this session.

Enroll in this workshop by visiting the Community of Practice web page:

Effort Reports for the spring 2026 semester will begin routing to Principal Investigators (PIs) for certification through Workday in September.

Effort reporting is a federal compliance requirement that confirms salaries charged to sponsored projects reasonably reflect the effort performed during the reporting period.

When an Effort Report is received, PIs are responsible for reviewing and certifying the report in Workday within 30 days. Training materials and step-by-step guidance for completing effort certification in Workday will be distributed prior to the launch of the certification cycle. We encourage PIs to review these resources and plan accordingly to meet certification deadlines.

Questions? Please contact your Sponsored Programs Accounting (SPA) representative for assistance with effort reporting requirements or with questions regarding the Workday certification process.

Procurement Services (PSO) is excited to announce the launch of five new Punchout suppliers in Workday:

These Punchouts are designed to streamline the purchasing process and provide a more efficient, user-friendly experience when ordering from commonly used vendors.

More information about punchout specifics, benefits, and resources can be found on the PSO website and by reviewing the recent communication.

Visit the CTO Community of Practice web page to enroll in upcoming workshops, review past workshop recordings, and gain access to helpful resources.

Would you like to share feedback about our Community of Practice events or suggest new topics for future sessions? Submit this feedback survey and let us know what you think!

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