January 8, 2025 – January 22, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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UCPath Biweekly Newsletter Schedule: The next newsletter will be sent on 01/22 |
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Retirement of Direct Retro Tool in UCPath
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UCOP is planning on deprecating the Direct Retro (DR) tool in UCPath effective July 1, 2025. The decision was made to deprecate the tool because of ongoing maintenance concerns and due to the launch of the new Salary Cost Transfer (SCT) tool in November 2023, which was designed to enhance the user experience and replace the older Direct Retro tool.
Please perform Direct Retros in UCPath for any remaining payroll transactions that will require the use of the Direct Retro tool and have them approved by June 30, 2025. Please note that High-Risk Direct Retros will require an additional approval.
Read the full communication here.
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Register for 2025 UCPath Transactions Office Hours
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Beginning in February, our UCPath Transactions Office Hours will be held monthly on the first Thursday. The first Office Hours session of the year will be held tomorrow, Thursday, January 9, 2025 from 9:00 am to 10:00 am. Register for all upcoming UCPath Transactions Office Hours here!
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Now Live: Expansion of Paid Sick Leave
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As of January 1, 2025, the University of California has now expanded access to paid sick leave by revising leave policies for staff and for academic personnel to:
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- Expand eligibility for paid sick leave, including ensuring that part-time employees have access to paid sick leave
- Expand the reasons for which employees may use paid sick leave
- Provide paid sick leave that is “protected” so that the employee can be entitled to take the leave for a qualifying reason
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Extend the period during which paid sick leave may be reinstated if an employee is reemployed after a separation from employment
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The above information and more can be found in our Newsroom. |
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Job Aids, Quick References & KBA Updates |
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Always access Job Aids through website links to ensure you are using the most recent versions. |
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Knowledge Base Article Updates as of 01/08/25
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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Jan. Biweekly 2 01/15/24 Paycheck |
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01/02 at 3:00 pm (Th): Employee Data Change Deadline
- 01/07 at 5:00 pm (T): PayPath Transaction Deadline
- 01/07 at 5:01 pm – 01/10 at 6:00 am (F): Non-transaction days for PayPath BW2
- 01/08 at 7:00 pm (W): Deadline for Funding Transactions
- 01/13* (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Jan. Biweekly 3 01/29/24 Paycheck |
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01/15 at 3:00 pm (W): Employee Data Change Deadline
- 01/21 at 5:00 pm (T): PayPath Transaction Deadline
- 01/21 at 5:01 pm – 01/24 at 6:00 am (F): Non-transaction days for PayPath BW3
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01/22 at 7:00 pm (W): Deadline for Funding Transactions
- 01/27 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 01/09, 01/23, 01/27, 02/06, 02/20
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 01/30 @ 5:59 a.m. (Th): BW/MO for posting in Jan
- 02/27 @ 5:59 a.m. (Th): BW/MO for posting Feb
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03/13 @ 5:59 a.m. (Th): BW/MO for posting in March
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 01/31 @ 8:00 p.m. (F): BW/MO for posting in Jan
- 02/28 @ 8:00 p.m. (F): BW/MO for posting in Feb
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03/13 @ 8:00 p.m. (Th): BW/MO for posting in March
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID. |
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Local News: Upcoming Projects & More |
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UC Learning Center - Required Training Status – Human Resources Non-restricted
- Remove historical rows to only show current
- UC Learning Center - Required Training Status Report for Supervisors – Human Resources Non-restricted
- Remove historical rows to only show current
- Leave Balance Summary – Human Resources Non-restricted
- Enhanced to provide drill-through lookup feature for exact Vacation or Sick days
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Ecotime Daily Vacation or Sick Hours Drill-through – Human Resources > Drill-through Reports Non-restricted
- Reports exact dates for Vacation or Sick leave
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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