Office of Change Management

eNewsletter  |  May 2024
Image of a red penant that says 'congrats grads' laying on grass with red and white confetti scattered around the flag


Welcome to the May WolfieONE eNewsletter! Read on for major happenings, project-related information, shout-outs and more! Over the Summer, we plan to take a break from our monthly newsletter, and return again in the Fall. As always, prior newsletters are available on the WolfieONE website, and we welcome your feedback and ideas for future newsletters. 
Your Action Requested
1. Review / Update Employee Information
Project Updates
headshot of nick candela
Nick Candela's New Role: Nick Candela, one of our Enterprise Performance Management (EPM) leads, has transitioned into a new role as Senior Director, Business Transformation, directly supporting the WolfieONE implementation! Nick has been at Stony Brook University since 2020 working as a Director in the Budget, Financial Planning & Analysis (BFP&A) Office. In this role, Nick has aided with oversight of the budget application development and execution for the All Funds Operating Budget. His experience in this role, along with his leadership at Stony Brook in the BFP&A office, will directly contribute to the successful implementation of WolfieONE and ensure ongoing success of this critical system in the years ahead. Nick will be reporting directly to Lyle Gomes, our WolfieONE Program Executive.  
headshot of cassie amadio

Congratulating Cassie Amadio: Join us in congratulating Cassie Amadio, University Controller, WolfieONE Finance Workstream lead and Steering Committee member, on the arrival of her baby boy, Lorenzo. While Cassie is on leave, we are delighted to announce that Taryn Carothers from Deloitte will be assuming Cassie’s project-related responsibilities over the next few months. Read the announcement. 
headshot of matt nappi
Welcoming Matt Nappi: We would also like to welcome Matt Nappi, Stony Brook University’s AVP & Chief Information Security Officer to the WolfieONE project. Matt will spearhead the Security and Controls Workstream to foster collaboration across the project functional and technical teams. This will help to ensure that information security principles and processes are woven throughout the entire lifecycle of this project and platform. Matt recently celebrated twenty years with Stony Brook, leaving private industry in 2004 when he began his SBU journey as part of Stony Brook Medicine’s IT staff before specializing in cybersecurity. He brings extensive experience and knowledge to the project in the areas authentication, network security, data protection, compliance, application security, operational resilience and business continuity, among others.
Summer Plans
The Project team has made significant strides in the Design sessions which began in early 2024, and will continue through the Summer. Our Human Capital Management (HCM) team will continue Oracle Recruiting Cloud (ORC)/Journeys and Core HR functionality, Performance Management, HR Helpdesk and will also kick off Payroll, Time & Labor, Absence Management, and Health & Safety sessions. The Enterprise Resource Planning (ERP) team will continue sessions focused on the General Ledger, Accounts Receivables, Accounts Payables, Fixed Assets, Cash Management and Reporting. Following the busy Summer of Design sessions, we expect to start the Build Phase of the project in the Fall of 2024. Our Project team is planning an iterative model to provide opportunities for feedback.  

Over the Summer, our Office of Change Management (OCM) team will be evaluating the feedback from the baseline change readiness survey shared by our campus community and continue conducting change impact assessments. The team will also launch further foundational and educational series for new concepts and terminology in each workstream.
Stakeholder Readiness: Review/Update Employee Information (We Need Your Help)
WolfieONE is expected to bring greater efficiency to our work processes through automation and reliable data. In preparation for the transition from SOLAR to WolfieONE, it is a best practice to review and update your data in the current PeopleSoft (SOLAR) system. Kindly take a moment to review the following data for accuracy:
  • Home Address
  • Office Address
  • Phone number 
  • Emergency Contacts and their Phone Numbers (only home and cell phone numbers will be converted to WolfieONE)
You may need to revisit this information periodically (if there are changes) between now and before we go live with WolfieONE. Access SOLAR to take a moment to do this now.
Important Links and Resources
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