May 28, 2025 – June 11, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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UCPath Biweekly Newsletter Schedule: The next newsletter will be sent on 06/11 |
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Save the Date: UCPath Quarterly Connect
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We are excited to announce the launch of our new UCPath Quarterly Connect webinar series! The UCPath Quarterly Connect series will cover essential information you need to know about UCPath, including important system updates, recurring initiatives, and more.
Register for our first UCPath Quarterly Connect session held on Thursday, June 5, 2025 from 11:00 am through 12:00 pm here.
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For UCSD Health Employees: If you're experiencing issues registering for the webinar with your @health.ucsd.edu email address, try registering with your @ucsd.edu email address instead.
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Fiscal Year-End Funding Entry Freeze
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As a reminder, the Fiscal Year End Funding Entry Freeze begins on Friday, June 20, 2025 @ 8:00 am through Friday, June 27, 2025 @ 12:00 pm. Do not approve any Funding Entry during this period, as it may interfere with the FYE rollover processes.
All funding transactions must be locally approved by Thursday, June 19, 2025.
Direct Retro Local Approval Deadlines:
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- Wednesday, June 25, 2025: BW/MO High-Risk and Non High-Risk for posting in June
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As a reminder, the Direct Retro tool will be retired on July 1, 2025.
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Salary Cost Transfer Local Approval Deadlines:
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- Thursday, June 26, 2025 @ 8:00 p.m.: BW/MO High-Risk for posting in June
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Thursday, July 3, 2025 @ 8:00 p.m.: BW/MO Non-High-Risk for posting in June
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Job Record End Date Monitoring
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There are currently 8026 employee records and 1166 contingent worker (CWR) records with June 30, 2025 or earlier end dates that are not set to auto-terminate.
Please run the Jobs With Approaching End Dates Report in Cognos. Extend or terminate Employee records before June 30, 2025, as appropriate. CWR assignments may be extended (UC_EXT_CWR template) or "completed" (UC_COM_CWR template).
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Stay Vigilant: Beware of Phishing Scams
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An ongoing phishing scam is targeting users across the UC system that impersonate the UCPath website in order to steal your username, password, DUO MFA code, and answers to your UCPath security questions.
These attackers use the stolen information to log into UCPath, change your Direct Deposit information to a different bank account, and divert your pay to their bank account. You may be affected if you receive an email from UCPath titled "Direct Deposit Updated" without initiating the change.
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Notify security@ucsd.edu immediately if you have received an email from UCPath titled “Direct Deposit Updated” without having initiated it, or a DUO notification without having initiated a DUO prompt.
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Only visit UCPath through https://ucpath.universityofcalifornia.edu/home.
- Be aware of emails or websites that ask for your UCPath login credentials, DUO MFA code, or security questions. Legitimate UCPath communications will not request this information via email or unsecured websites.
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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June Biweekly 1 06/04/25 Paycheck |
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05/21* at 3:00 pm (W): Employee Data Change Deadline
- 05/27 at 5:00 pm (T): PayPath Transaction Deadline
- 05/27 at 5:01 pm – 05/30 at 6:00 am (F): Non-transaction days for PayPath BW1
- 05/28 at 7:00 pm (W): Deadline for Funding Transactions
- 06/02 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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June Biweekly 2 06/18/25 Paycheck |
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06/05 at 3:00 pm (Th): Employee Data Change Deadline
- 06/10 at 5:00 pm (T): PayPath Transaction Deadline
- 06/10 at 5:01 pm – 06/13 at 6:00 am (F): Non-transaction days for PayPath BW2
- 06/11 at 7:00 pm (W): Deadline for Funding Transactions
- 06/16 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 05/29, 06/12, 06/25, 06/26, 07/10, 07/24, 07/28
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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IMPORANT NOTE REGARDING DIRECT RETROS: UCOP is deprecating the Direct Retro (DR) tool in UCPath effective July 1, 2025. Please perform Direct Retros in UCPath for any remaining payroll transactions that will require the use of the Direct Retro tool and have them approved by June 25, 2025.
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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06/25 (W): BW/MO High-Risk and Non High-Risk for posting in June
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 06/26 @ 8:00 p.m.: (Th) BW/MO High-Risk for posting in June
- 07/03 @ 8:00 p.m.: (Th) BW/MO Non-High-Risk for posting in June
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.
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Local News: Upcoming Projects & More |
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Job Aids Moving to Employee Center |
This summer, our UCPath Job Aids will be moving to the Employee Center as Knowledge Base Articles! The new Knowledge Base Articles will display the job aids in an updated format, regrouped with new titles, and updated with the latest UCPath guidance. Stay tuned for more information!
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Leave Balance Summary Report – Human Resources Non-restricted
- Added UCPath 'Protected Hours Used' Leave Balance Type
- Direct Retro Status Report – Payroll Accounting and Reconciliation
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Reformatted PDF versions of report page.
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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