Welcome to Fiscal Year 2025

We appreciate your hard work in closing out fiscal year (FY) 2024 and getting the new fiscal year off to a great start!
 
Workday Financials is officially closed for FY24. A big thank you to our campus partners for their efforts to ensure a timely and accurate close. Workday Financials is open for FY25 transactions as of July 3. Accounting teams will continue to be busy through the next few months with additional close-out activities, financial reporting requirements, and state audit requests. 

This year is particularly critical as the audited FY24 financial statements will be part of Georgia Tech’s accreditation renewal process. 

If you are asked to respond to a request from the University System of Georgia (USG) or state audit, please respond in a timely manner to ensure we stay on track with fall deadlines. Please also continue to adhere to the year-end deadlines located here. For additional information about year-end, please refer to the Month/Year End tab on the Office of the Controller’s website.

GTF Gift Budget Transfer Request 

The Georgia Tech Foundation (GTF) and the Institute have introduced a new ServiceNow GTF Gift Budget Transfer Request. As of July 1, this request will be used for all GTF budget transfers between main GTF Gift IDs (Gift Funds or Institute Support Budget Funds). Email requests will no longer be accepted.

Here are some key points to note: 

For questions or assistance, contact the Foundation Gift Team at gifts@gtf.gatech.edu. 

Important Updates for Travel and Expenses

As part of Georgia Tech’s commitment to institutional compliance and adherence to government issued travel-related policies, Procurement and Business Services is sharing several essential travel-related policies and procedures as well as clarifying common procedures to help ensure travelers understand how to complete their expense reports accurately and in a timely manner. Travelers who do not comply with these requirements will have their expense report returned, delaying reimbursement.   

System Office’s Unified ERP Effort 

The University System of Georgia (USG), with the backing of Gov. Brian Kemp and the General Assembly, is advancing plans to implement a unified enterprise resource planning (ERP) system. This initiative aims to streamline and unify key administrative systems into a single platform, enhancing the user experience for students, faculty, and staff across all 26 institutions.

Why Facilities and Administration Rates Differ Amongst Institutions  

Universities nationwide have varying facilities and administration (F&A) rates, including Georgia Tech. Despite similar rules and calculations, these rates can differ significantly. Read this month’s PI Article to better understand these differences.  

Recurring Supplier Invoicing Now Available in Workday

Procurement and Business Services continues to enhance financial processes for the Georgia Tech community.   

Beginning July 1, employees have the ability to set up recurring invoices for students directly in Workday. This can be used for payments that are made three or more times, such as those for stipends and non-employee awards. The Accounts Payable Recurring Payment Request Form has been discontinued. Visit KB0022244 Recurring Supplier Invoice for detailed instructions or submit a ServiceNow ticket for further assistance.  

In Case You Missed It

Fiscal Year 2025 Town Hall

Graduate Fellowships Training

Manage your preferences | Opt Out using TrueRemove™
Got this as a forward? Sign up to receive our future emails.
View this email online.

756 West Peachtree St NW None | Atlanta, GA 30308 US

This email was sent to .
To continue receiving our emails, add us to your address book.