Spring Break is upon us! And with the fourth quarter ahead, we can look forward to finishing this school year strong! We have numerous trainings coming up. Be sure to check the schedule later in this newsletter and make plans to attend.

Elections will be held at our next general CSB meeting on April 23. We will have several open Board positions. Please consider serving in this capacity to influence the CSB moving forward. If you have questions or are interested in nominating yourself for a board position, please contact me or fill out the nomination form on the website.

As always, this month’s newsletter contains many updates and other helpful information. Let us know if there are topics you would like to see addressed in the future.

I hope your break is relaxing and filled with lots of time with family.

Here is the anticipated training schedule for the coming months. Note that all PTO and Booster groups will be required to attend Centralized Accounting trainings prior to the July 1 implementation.

March 25, 2019, 9:30-11:30 am
District Office Training Room: 1525 W. Frye Rd.
Tax Credit Guidelines and School District Finance

March 25, 2019, 6:30-8:30 pm
District Office Training Room: 1525 W. Frye Rd.
Tax Credit Guidelines and School District Finance

April 1, 2019 9:30-11:30 am
District Office Training Room: 1525 W. Frye Rd.
Centralized Accounting

April 1, 2019 6:30-8:30 pm
Location: TBD
Centralized Accounting

April 8, 2019 9:30-11:30 am
District Office Training Room: 1525 W. Frye Rd.
Centralized Accounting

April 8, 2019 6:30-8:30 pm
Location: TBD
Centralized Accounting

April 15, 2019 9:30-11:30 am
District Office Training Room: 1525 W. Frye Rd.
Centralized Accounting

April 15, 2019 6:30-8:30 pm
Location: TBD
Centralized Accounting

April 29, 2019 9:30-11:30 am
District Office Training Room: 1525 W. Frye Rd.
Centralized Accounting

April 29, 2019 6:30-8:30 pm
Location: TBD
Centralized Accounting

May 6, 2019 9:30-11:30 am
District Office Training Room, 1525 W. Frye Rd.
Centralized Accounting

May 6, 2019 6:30-8:30 pm
Location: TBD
Centralized Accounting

May 13, 2019 9:30-11:30 am
District Office Training Room, 1525 W. Frye Rd.
Centralized Accounting

May 13, 2019 6:30-8:30 pm
Location: TBD
Centralized Accounting

June 2019 - various dates and times
Locations: TBD
Centralized Accounting

Watch for future CSB Bulletins to announce updates to the locations as well as the addition of other training sessions.

January and February trainings covered “New Officer Orientation” and “Accounting, Budgeting and Fundraising.” The PowerPoint presentations can be found here and on the CSB website:

New Officer Orientation
Accounting, Budgeting and Fundraising

Send your requests for other specific training topics to Lisa Knox. We will include training information in future editions of the newsletter, live training sessions or webinar formats.

Work continues on development of processes, procedures, bank account setup, and arrangements for corporate purchasing cards and credit card acceptance. Work on tax returns has delayed rollout to pilot groups. Lisa Knox will be reaching out to the pilot groups after Spring Break with further guidance.

As we enter the fourth quarter and plan for elections of next year’s board, it is easy to get senioritis and be ready to move on. You’ve worked hard this year and the finish line is in sight, but your duties are not over.

First, newly elected board members are responsible for next year’s activities, not this year’s. Don’t throw in the towel quite yet. You’ve probably got a few things left to do and you need to finish the things you planned.

Second, while it is great to have the new board members helping with the rest of this year’s activities, keep in mind that they are in training and not necessarily ready to be in charge of tasks that may require some detailed information or training. This is second nature to you now, but you have learned the proper procedures for handling money, getting administrative authorization, and communicating with volunteers. Use this time to train next year’s board on what worked (or didn’t work) and set them up to succeed.

Third, some aspects of a “hand over” of duties require some coordination. If you are removing and adding board members to a bank account, start to get that on the schedule for the end of the school year. This can take some planning, coordination of schedules, and communication with the bank. No one wants to spend the last day of school at the bank for three hours, so contact the bank and find out what documentation they need, how long a transition takes, and whether the information can be provided over a few days or if an appointment should be made so it is completed all at once.

All PTO and booster board members, as well as all CSB reps and alternates, MUST register on the CSB website.  This is how you will continue to receive CSB communications.  When creating your account, please be sure to fill out all information on the form.

Tuesday, April 23, 2019
7:00pm
Hamilton High School cafeteria

Annual meeting and officer election - please be sure to send your rep or alternate.