email : Webview : Immediate Action Required: Student Organization Transition

It's time to transition your organization

december 1, 2021

Hello Student Organization Leaders,

I am writing because [organization name] indicated that one or more officers transition in December or January on the annual Organization Registration Form. The organization(s) listed above has been placed into Transition on JumboLife. You will not be able to submit any other forms, including Event Registration Forms, until the Transition Form is submitted and approval.

The Transition Form is due January 31. However, please be sure to submit it as soon as possible so that new officers can be added to our communications list and receive important communications during Winter Break. Even if your group will have no changes to leadership during this transition period, you are still required to complete the Transition Form.

Every admin user of your group has received this automated reminder email; only one person needs to complete the form. Only current students with Admin Access can complete this process (if you are receiving this email, you have access). Please note, students who graduate or take a leave of absence no longer have access to JumboLife effective the last day of the semester.

Directions to Submit Your Transition Form:

Transition & Annual Registration Tutorial Video

Key Things to Note:

This is the only way you are able to provide new officers access to your organization on JumboLife. Simply adding them to the roster mid-semester will not add their access
You must complete the Transition Form following these directions. Do NOT submit an Organization Registration Form.
The form needs to be completed by ONE current officer with Admin access. Only your current officers with Admin Access will be able to submit the Transition Form. This means that if your officers are graduating, you should ensure they complete the Transition Form before the end of the semester.
You can only submit this once, please ensure you have all your updates complete prior to submitting.
Once your submission is approved, any members added as an officer (President, Vice President, Treasurer, Secretary, Committee Chair) will automatically be granted Admin Access with the ability to manage your organization, including editing your Organization Registration (and thus public page), add or remove people from your Roster, and Submit or Edit any Event Registration forms.
Once your submission is approved, any officers who are removed will automatically have their Admin Access revoked.
Because of this automation, the officer positions are limited to those listed above. We recognize many groups have custom position names, and those individuals should be listed as a “Committee Chair.” Please list those that most closely align to the other officer roles, and note that you must include a President and Treasurer.
You can always return to make additional edits to your organization later, but officer Admin Access can only be granted via the Transition Form
Once your organization is placed in Transition, you will not be able to complete Event Registration Forms or other JumboLife forms until you have completed your Transition Form
Approval typically takes 1-3 business days after being submitted.

If you have any questions, do not hesitate to reach out to jumbolife@tufts.edu.

Sincerely,

John Wescott
Associate Director for Campus Life, Programming

ocl.tufts.edu

Mayer Campus Center
Office for Campus Life
44 Professors Row
Medford, MA 02155
617-627-3212

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