email : Webview : Reporting deadlines, agency contacts, & sick leave

May 2018

Time for a little spring cleaning...
Tidy up your employer contacts!

Have any new hires, promotions, retirements, staff changes?

Be sure to keep your agency's Employer Contacts up-to-date as part of your “Spring Cleaning” efforts.

Use the following easy instructions to review your current contacts and initiate any changes that may be needed:

After logging into TRSL’s EMIS, select the Employers menu.
Select and review the Employer Contacts screen.
For any updates needed (including removal of staff who are no longer with your agency):

Form reminders:

Submit Employer Directory Contacts (Form 1EDC) to designate agency personnel who will serve as information contacts.
Submit Authorized Contacts (Form 1) to add or delete agency personnel who will be responsible for certifying and accessing data through EMIS. Be sure to include signatures for each designated staff member who will be an authorized signer for your agency.
Submit the original Form 1 and/or Form 1EDC to TRSL. TRSL cannot accept faxes or photocopies.

For more information, please refer to Index 1.0 (Authorized Contacts & Employer Directory Contacts) in the recently revamped and updated Employer Procedures Manual.

REMINDER: Full-time Only Corrections

With the end of FY 2018 approaching, time is running out to submit Full-time Only Corrections and Prior Year Corrections for FY 2015 at no actuarial cost. State law requires employers to pay the actuarial cost for any correction of earnings or salary that result in either an increase of service credit or the member’s salary when those corrections are made more than three years after the monthly contribution report was due.

The grace period for corrections to FY 2015 ends on June 30, 2018.

Questions? If you have any questions about these annual corrections or how to certify/correct questionable years, please contact your agency’s assigned Retirement Analyst Liaison.

Need staff training? If your agency is interested in customized, on-site training and tips for reducing potential actuarial costs, please contact staff in our Employer Services Department at (225) 925-6446 or toll-free at 1-877-275-8775:

Sharon Lachney (ext. 4097)
Heather Landry (ext. 7093)

Options for employers with overpayments or credits

If your agency has overpayments or credits on your Employer Contribution Accounts Receivable screen in EMIS, you can choose to postpone using these credits or use a portion of them to cover costs that may result from the following:

Return-to-work (rehired retirees) audit charges
Full-time corrections cost for correcting questionable years that meet a cost criteria
Prior year salary corrections to increase a member’s salary and contributions for a fiscal year more than three years old

TRSL encourages all employers to keep all current year reporting up to date, clear all questionable year reports, and ensure that all rehired TRSL retirees are enrolled and (if applicable) return-to-work unsheltered contributions are reported promptly.

For more information about the Accounts Receivable screen and how to apply credits, please see Index 4.0 (Contribution Reporting & Corrections) of the Employer Procedures Manual.

Questions about sick leave?

You’ve probably heard employees say, “I’m going to get credit for all my sick leave when I retire.” However, that's not always the case.

A member's eligible sick leave conversion to service credit is based on state law specifically related to TRSL. The converted sick leave will differ from the balance of leave they have on the books with their employer. Likewise, La. State Employee Retirement System (LASERS) members have very different laws governing their conversion process.

If your employees have questions regarding their unused leave, please direct them to the Sick Leave & Conversion to Service Credit brochure available at www.TRSL.org. Employees can also call us at (225) 925-6446 or toll-free at 1-877-275-8775.

And for your reference, Index 17.0 (Leave Information) provides information on certifying sick leave usage in EMIS.

Your employees have questions...

Encourage them to attend one of TRSL's popular "Planning for Your Retirement" workshops for answers.

We're holding workshops across the state in June and July. Your employees can view all dates/locations and register online for this year's "Planning for Your Retirement" workshops.

PO Box 94123
Baton Rouge, LA | 70804 US

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