Office of Special Events December Newsletter

Welcome to the December Edition of the Office of Special Events Newsletter.

Welcome back! This quarterly newsletter brings you the latest updates, resources and planning tips to support Boulder’s event community. Whether you’re coordinating a small neighborhood gathering or producing a large public event in 2026, we’re here to help you navigate the process with confidence.

Looking for Background Info?
If you’d like to revisit previous editions or review key materials like the Special Events Guide and FAQs, now’s a great time to dive back in. And if questions come up along the way, our team is always available at specialevents@bouldercolorado.gov.

Thanks for staying connected with us. Happy Holidays!

Yes, you can still apply. Please reach out to us at specialevents@bouldercolorado.gov before finalizing your event or applying. Early communication with city staff can save time and provide valuable guidance. While we can sometimes expedite an application, certain aspects may not be approved due to departmental or state deadlines. For example, events involving alcohol require submission at least 60 days in advance for licensing, and road closures also require a minimum of 60 days’ notice.

After you submit your application, a city representative will contact you within 10 business days and will be your main Point of Contact throughout the review process. They will guide you through next steps, help track any outstanding requirements, and issue the Special Event Permit if approved.

Your City Point of Contact will work directly with you to request any additional information, documentation, permits, licenses, or meetings needed by the Special Event Review Team. All follow-up communication and submissions should be made directly through your assigned city Point of Contact within your Eproval application.

Multi-factor authentication (MFA) is now mandatory for all Eproval applicants.

To ensure successful login, users will need to complete a simple two-step authentication process:

Enter Username and Password
Users log in with their standard account credentials.

Enter Verification Code Sent via Email
A one-time verification code will be emailed to the user.

Both steps are required for successful login.

City Council has approved a new type of rental license for City of Boulder homes. The Festival Lodging Rental License allows Boulder homeowners to rent out their home for less than a month during a Special Festival Event in the city. The license is designed to allow visitors to stay in Boulder while attending city-approved large, multi-day festivals and events.

The license aims to:

Applications for the Festival Lodging Rental License are now open for future events. Sign up for more information and notifications.

Save the dates for several upcoming city-sponsored events happening in 2026!

Follow the City of Boulder on social media!