The Bottom Line | May 20, 2025

FISCAL YEAR 2025 PROCESSING DEADLINE DATES FOR PROCUREMENT SERVICES AND ACCOUNTS PAYABLE

May 30: Last day to submit purchase requisitions above $50,000.00 requiring a bid (contact Keysha Fuller for questions-ext. 8.4882)
May 30: Last day to submit purchase requisitions under $50,000.00 or over $50,000.00 that do not require a bid
June 20: Last day to request Purchase Orders required to process invoices
June 25: Deadline to distribute, reconcile, mark as complete and approve May 2025 procurement card charges and last day to make procurement card purchases for FY25, deadline should also be used for travel card charges and reconciliation
June 27: Deadline for invoice processing to include tuition reimbursement related to spouse and dependents (contact edye3@uthsc.edu for tuition reimbursement questions)
June 30: Procurement card transactions (for June) available to verify and approve

DASH PROCUREMENT

DASH and UTSA are working to incorporate a workflow step that will allow an approver to be added for Marketplace shoppers with cart privileges. The date is TBA.
In DASH, when creating a requisition using a Purchase Agreement Order Form, departments are allowed to have one line with an accumulative total for invoices to be paid against said requisition, however, this is only allowed if there is no need to allocate across COA or DASH accounts. (If you have questions, please reach out to purchasing@uthsc.edu).
Procurement Services will be offering Procurement Processing and Policy Overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025

DASH TRAVEL AND EXPENSES

Accounts Payable is requesting that procurement and travel card charges be reconciled monthly to reduce the number of single line reports being received for audit purposes; if you have any questions, please contact kfulle19@uthsc.edu
Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
Bank files related to Travel and Procurement card charges have been addressed. If you have charges that have not posted to available expenses, please contact uthscap@uthsc.edu

DASH PAYABLE-INVOICES

When processing a PO invoice and matching to lines, you will need to highlight lines that are assets before the “track as asset” box will appear. Please be reminded that this box must be checked if an asset meets the cost threshold of SME-Sensitive Minor equipment or capital equipment. Please use account 539400 for sensitive minor equipment. If you have questions on this process, please reach out to uthscap@uthsc.edu for assistance.

DASH WORKFLOW AND APPROVAL

The NEW Delegate Approval Overview Job Aid is available on Friends of DASH! You have been asking, and we heard you! This new job aid replaces the previous one by providing more details and information on how to add and remove an approval delegate while on vacation or out of office. We recommend you bookmark the link, so if we make any updates as the process evolves, you will get the latest. Please delete any previous versions you may have downloaded.
UPDATE: IRIS will remain accessible until December 31, 2025, for viewing reports and other historical information; at that time, the final set of data will have been transferred to the archive solution for any future reference and access to IRIS will no longer be needed.