University of Notre Dame
Flashpoint - Risk Management & Safety
September 2020

New Management of Change Safety Program

A NEW process has been developed to help prevent hazards from renovations, new
buildings and acquiring new hazardous equipment. The process is called Management of Change or MOC. Managing change is vital to maintaining safe environment.

Procurement and RMS partnered and implemented modified screening questions for those who order equipment or other hazardous items through BuyND. The response to these questions may trigger RMS to conduct a deeper review of the order to ensure that all the required safety items, such as guarding are included. For hazardous equipment, RMS may review it once it arrives to validate it arrived with the necessary safety items.

When renovating a space or constructing a new building, hazards may be created and controls may be needed to prevent a hazard. The MOC process requests architects to evaluate the change for hazards and design them out before construction commences. Once construction is complete, a team will walk the space or building to look for hazards and get them corrected before ND personnel occupy the space.

More information is available on the RMS MOC website. Click on this link.

Safety Corner

Working Alone

Due to social distancing measures implemented to combat Covid-19 it is increasingly common that Notre Dame Researchers, grad students, and staff will find themselves on campus working alone. Should an incident occur, it could be some time before it is discovered and reported by other personnel. To promote safety while working alone, below are a few tips:

   • Ensure that supervisors and co-workers know when you are on campus working.        A shareable, editable spreadsheet documenting when you arrive and when you            leave is an excellent way to do this.
   • Schedule periodic calls or texts as a routine part of the work day.
   • Conduct risk assessments to determine if work can be done alone safely.
   • Set limits on what is permissible during lone work. Work identified as hazardous        by the risk assessment should not be conducted alone.

Please reach out to Risk Management and Safety at riskman@nd.edu if you would like further or specific guidance on working alone!

Safety Alerts

At Notre Dame:
Utility Knife Safety - In the past year, three employees have suffered serious injuries (cut needing sutures) while using a utility knife. In each case, the employee was using a steel-blade knife and not wearing personal protective equipment (PPE). For tips for safely using utility knives, please read the Safety Alert.
Underground Utility Breaches - In the past year, three incidents involving contractors damaging underground utilities during excavation projects have occurred. For more information and procedural guidance, please read here.

At Other Universities:

Northwestern University, Evanston, IL  - OSHA cited 3 employers – Northwestern University, Hill Mechanical Corp. and National Heat & Power Corp. – for exposing workers to confined space hazards. Proposed penalties for the 3 companies total $235,962.
OSHA received an employer-reported complaint after an employee suffered burns from a release of steam while working in a vault at Northwestern’s Evanston Campus.
OSHA determined that Northwestern University contracted Hill Mechanical Corp. to make repairs and that neither company implemented adequate permit-required confined space safety measures. OSHA cited Northwestern University for failing to provide required information to contractors and coordinate activities, identify and evaluate hazards, isolate energy, perform air monitoring, provide required signage, complete entry permits, evaluate their confined space hazard program and ensure the ability to rescue employees from a confined space. The university faces penalties of $105,835 for 9 serious violations.
“Employers on multi-employer job sites must coordinate tasks and train workers on jobsite hazards to prevent injuries,” said OSHA. “Workers in confined spaces face increased risk of exposure to serious physical injury from confinement and limited access, making this coordination even more important.”
For more information, read this article or view the citation.

Safety Notices

FDA Alert for Hand Sanitizer - The Food and Drug Administration advises consumers not to use hand sanitizers manufactured by Eskbiochem due to the potential presence of methanol. For more information, please read this Safety Notice..

complyND

RMS has developed two new courses that are now available in complyND. Please see the following for information on both, as well as visiting our updated Training Needs Assessment:

Management of Change For ND Project Managers –This training is for those who manage projects, Notre Dame personnel, or contractors making physical changes to facilities, buildings, labs or other areas across campus. It covers the procedural elements of the newly issued Management of Change (MOC) Program.

Contractor Safety For ND Project Managers - This training is for those who have contractor oversight. It covers ND's Contractor Safety Program, including the contractor approval process, contractor employee ND training requirements, when a contractor is required to have a site safety plan, and requirements for ND personnel to conduct pre-job and periodic site safety checks.

Trivia Contest

Per the University's Ladder and Scaffold Safety procedure, at what height is fall protection required when using scaffolding? Hint: Visit our Ladder and Scaffold web page and search page 6 of the procedure.

A drawing for a ND vacuum tumbler will be made on September 22, 2020. Congratulations to Char Monges who won last issue's contest! 
Injuries

Injury data is from January 1 through August 31, 2020.

Occupational Health Corner
Voluntary Use Filtering Face Pieces

Voluntary use filtering face pieces can be used for comfort purposes when it has been determined that respiratory protection is not required for your work. When using a filtering face piece voluntarily, you must complete a Respiratory Protection Voluntary Use Form and send it to the Notre Dame Wellness Center for record keeping purposes. 
Filtering face pieces should be certified for use to protect against the contaminant of concern. The National Institute for Occupational Safety and Health (NIOSH) has approved seven classes of filtering face pieces
Should you have questions on the voluntary use program, the approved classes of filtering face pieces or be unable to source a filtering face piece from the NIOSH approved list, please contact Erin Hafner at ehafner@nd.edu for assistance in finding an alternative.

Guidance added to Incident Reporting Forms on RMS website

In an effort to clarify which form is required when reporting an incident, directions have been added to the Incident Reporting & Management page here under  "Incident Reporting Links" which is found by scrolling down the page.  See image below.

Vehicle available to transport injured employees

If an employee needs to be transported to the hospital or the Notre Dame Wellness Center due to a minor injury but declines an ambulance, a supervisor may borrow a vehicle from NDPD. In this situation the supervisor would go to Hammes-Mowbray Hall which is open 24/7, speak to an officer at the Communications window to obtain a vehicle, then return to the employee and transport. As soon as the transport is complete, return the vehicle and keys to NDPD.

Not so Funny Moments in Safety

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