Issue 200 | January 28, 2025
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This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
- Feb. 12th Campus Wide Business Managers Meeting
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Campus Wide Business Managers Directory
- Information Technology
- Procurement and Accounting
- Dash Updates and Resources
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FINANCE AND ADMINISTRATION
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Feb. 12th Campus Wide Business Managers Meeting
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The Campus Wide Business Managers meeting will be held on Wednesday, February 12 from 1:30 - 3:00 p.m. in GEB A104. The agenda will be posted on the Campus Wide Business Managers webpage. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.
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Campus Wide Business Managers Directory
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Technology Research Available to Faculty, Staff, and Students
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Gartner is the global leader in providing accurate and current research for the IT industry. Campus Access allows UT Health Science Center students, faculty, and staff to easily access and benefit from Gartner Core Research.
Through the Gartner Campus Access (GCA) online web portal, they can search and download the latest Gartner research, including real-life examples of technology use, to help translate complex IT issues into comprehensive advice and meaningful analysis.
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Unlimited access to more than 100,000 research documents, including Gartner Hype Cycles and Magic Quadrants
- 5,000 new documents added each year
- Information and insights specific to health care, higher education, and other industries/disciplines relevant to the UT Health Science Center
Who can benefit?
- Faculty members are empowered with current trends in information technology, allowing them to bring real-world, complex issues into the classroom.
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Staff members are given information on improving infrastructure, validating technology decisions, analyzing industry trends, and understanding best practices.
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Students, postdocs, and residents gain insight into the current trends in technology, information technology management, business issues, organizations, and strategy, as well as a global perspective on the IT industry.
How to Access:
Visit the Gartner research portal and log in with your NetID and password.
(all this information can be found in our Gartner Campus Access: Get the latest IT research knowledge base article in TechConnect)
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Windows 10 will officially reach end of life (EOL) on October 14, 2025. After this date, Windows 10 will no longer be supported by Microsoft, and UT Health Science Center devices running Windows 10 will no longer be allowed on the campus network.
Since Windows 10 EOL is now less than one year away, ITS recommends that you start planning to replace any Windows 10 devices in your areas NOW. We are ready to assist by providing a computer inventory report from our asset management system to help identify devices that are incompatible with Windows 11. We can also assist with building out device recommendations and cost estimates for needed replacements.
To request an ITS computer asset report for your area and/or assistance with the computer replacement process, please submit a service request in TechConnect here.
Please direct any additional questions to Micah Hubbard at mhubba13@uthsc.edu .
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PROCUREMENT AND ACCOUNTING
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DASH Updates and Resources
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DASH EXPENSE-TRAVEL
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Manage Bank Accounts: Employees can manage bank accounts in DASH, please contact uthscap@uthsc.edu for instructions.
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Currently, Procurement card charges have not posted to the Dash available expense platform. UTSA and card administration services are diligently working and will provide updates to the Procurement office.
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Missing locations or incorrect per diem amounts: When entering per diems for a trip, it is advised that you validate the per diems against the Department of Defense or GSA websites. If the system is generating amounts different from those on the government websites, send an email to dtoombs1@uthsc.edu providing the location and the dates of the travel.
- GetThere Travel Booking Tool Training for DASH: Visit K@TE for training on GetThere by clicking here.
DASH PROCUREMENT
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Marketplace catalogs to include Amazon are up and running and Procurement has been made aware of delivery address concerns. If you have a specific scenario, please forward to kfulle19@uthsc.edu (please check/change your preferences as needed, this address will be used for routing your orders).
- CPAs-Contract purchase agreement and PAs-Purchase agreement forms are required prior to paying an invoice. Please forward questions to purchasing@uthsc.edu.
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DASH Procurement training resources are located at https://procurement.tennessee.edu/training/.
DASH PAYABLE-ASSETS
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Be advised that when processing an invoice in Payables, you should pay close attention to the header information. Once your invoice is saved, validated, and initiated, the header information cannot be edited, and you will need to reprocess your invoice. If you have questions, please forward to bpatto11@uthsc.edu.
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Asset numbers will not need to be created for invoices that include sensitive, minor, or capital equipment. In DASH payables, when lines are entered on invoices, there is a “track as asset” check box. By doing so, you confirm that the line is an asset, and this will route to the controller’s office for asset creation. Be advised that you may receive feedback from System controllers related to details of the equipment.
DASH INVOICE, DASH EXPENSE, AND DASH PROCUREMENT REQUISITION TRAINING: check KATE for registration opportunities:
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