To ensure timely processing of overpayment adjustments and to meet year-end university and IRS deadlines, UCPath Center requests that location teams prioritize submission and information sharing.

According to IRS guidelines, repayment of a payroll overpayment must occur in the same year as the overpayment to ensure that the employee’s earnings and taxes are correctly reflected on their W-2, which will be issued in January.

Please share the following important information with employees who have overpayments, as well as those responsible for submitting overpayment adjustment requests.

Important Deadlines for Overpayment Adjustment Requests:

How to Return Checks:

Location teams or employees holding paychecks for pay that is not due must return them to UCPath Center immediately. Employees may return uncashed checks to UCPath Center via U.S. Mail along with a note indicating that the check is related to an overpayment. UCPath Center will reverse the returned check to ensure that the employee’s 2025 W-2 is correct.

Location teams may return checks to UCPath Center on behalf of employees via inquiry submission or via U.S. Mail: