The Bottom Line | October 21, 2025

DASH TRAVEL AND EXPENSES

When reconciling Procurement and Travel card charges, every effort should be made to locate and attach original itemized receipts when applicable. DASH requires the “Receipt Missing” box be checked and a justification be added to these reports. If you use the supplemental receipt available on the HSC home page, search Procurement. You will need to complete the form to include departmental signatures. If you have any questions, please contact: kfulle19@uthsc.edu

DASH PAYABLE-INVOICES-FIXED ASSET

Please use the following steps when processing asset invoices: Pay your invoice and “track as asset”. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300.
When requesting an inventory tag for sensitive minor or capital equipment, please forward a copy of the paid invoice to kfulle19@uthsc.edu. You will receive your tag through campus mail and be forwarded a copy of the tag via email.
Complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. The fixed asset ticket will also allow departments to complete the following: asset creation, asset transfers, and asset retirement as needed:
- https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
When processing Purchase Order invoices, it is imperative to “Match Invoice Lines”. This will relieve the encumbrance; if not selected, the PO will not be relieved, resulting in duplicate entries on your ledger. Job aids are uploaded to the Accounts Payable home page for your review. If you have any questions, please contact: uthscap@uthsc.edu

DASH PROCUREMENT TRAINING:

ATTENTION: Please be on the lookout for Phase II: DASH Implementation Training from Procurement Services. We will roll out open forums, Q&A sessions and more, coming January 2026. We look forward to celebrating 1 year of DASH with you. Check your K@TE event calendar for registration to our 1st annual DASH Q&A; you asked, and the Procurement team is ready to open the floor for your feedback, to answer any questions, and prepare for the next phase of DASH. See you soon!

DASH…DID YOU KNOW?

Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?