The Bottom Line | March 25, 2025

DASH EXPENSE-TRAVEL

Procurement and Travel card charges should be reconciled only when posted in the EXPENSE APP, under available expense lines. Card reconciliation training is available: check K@TE for registration opportunities: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=01/13/2025
100% of travel expense reports are routing to the accounts payable audit team for review. This will require your assistance to ensure that reimbursements are paid in a timely fashion. Please include all support, full airfare itinerary and conference agendas, as these are required. These should include the dates of the conference, name of conference and any lodging rates the conference provides. Lastly, the name of the hotel should be listed on the agenda/conference material as well. Itemized receipts are essential in the audit process, Travel Policy FI0705 provides details on this requirement.
Setting up travel in GetThere? You can personalize how your dates (MM/DD/YYYY), time, distance, and currency appear in the application! Open the Travel booking tool from DASH. Once GetThere opens, click Profile in the top portion of the screen >> Settings in the upper right-hand corner >> Preferences in the dropdown menu. Select a format from the Preferences listed and click Save Changes.

DASH PROCUREMENT

Please be advised that multiple purchase orders have been brought to our attention as not being entered correctly in Dash. Invoices that were processed and not correctly matched to a PO, must now be manually closed by procurement as these amounts will show up twice on your accounts, once for the PO and the other for the invoice payment that was not matched to the PO. Resources have been created when matching to a PO as well as entering a PO or Contract Invoice for your use; please feel free to share these resources. The Dash team has incorporated a pop-up warning on the invoice entry screen in an attempt to deter this in the future. Resources available: When Matching a Purchase Order and Entering a PO or Contract Invoice
When checking out on Amazon, you may notice an address placeholder. This placeholder is not the final shipping address for your order. Once you submit your Amazon order, it will transfer into DASH. In DASH, you can view the assigned shipping address for the transaction and have an opportunity to modify it by selecting an address from the provided list.

DASH PAYABLE-INVOICES

Departments are able to locate payment information. The following resource may be used and shared with those who need it: How to Look for Payment Information
Asset numbers will not be created for invoices that include sensitive minor or capital equipment. In DASH payables, when lines are entered on invoices, there is a “track as asset” check box, by doing so, you confirm that the line is an asset, and this will route to the controller’s office for asset creation. Be advised that you may receive feedback from System controllers related to details of the equipment.

DASH WORKFLOW AND APPROVAL

Any invoice on a PO will auto-approve. The only PO items that will not auto approve are those for capital projects as well as POs on travel account codes. Any invoice not on a PO will go through workflow in Dash; if you are seeing any invoices auto-approve that should not, please forward the invoice number and amount of invoice to uthscap@uthsc.edu
The NEW Delegate Approval Overview Job Aid is available on Friends of DASH! You have been asking, and we heard you! This new job aid replaces the previous one by providing more details and information on how to add and remove an approval delegate while on vacation or out of office. We recommend you bookmark the link, so if we make any updates as the process evolves, you will get the latest. Please delete any previous versions you may have downloaded.