CTO Newsletter - August 2026
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The mission of the Controller's Office (CTO) is to deliver precise, timely, and actionable information and services through its dedicated staff of accounting and financial professionals.
Our monthly newsletter aims to keep the RIT community informed about important updates, changes to financial policies or procedures, and available resources on the CTO Website.
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⚠️ July Close Has Been Extended |
The July close dates have been extended to provide more time for staff to complete closing activities and tasks.
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| NEW Dates | Thursday, August 6 | Friday, August 7 | Monday, August 10 | Tuesday, August 11 |
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Statements will become available after July close is completed. Refer to the Monthly Closings web page for status updates:
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Escalation for P-Card Verifications |
Important Changes and Reminders for Verifying P-Card Transactions in Workday |
Thank you to faculty and staff for your continued efforts in adapting to the P-Card verification process in Workday. While most transactions are being verified and approved on time, some remain outstanding and require follow-up.
Beginning in August, Procurement Services will resume the escalation process for outstanding Procurement Card Transaction Verifications (PCVs) and approvals. Escalations will be based on the transaction billing date:
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Outstanding for 0-44 Days: Reminder emails will be sent to cardholders with outstanding transaction verifications or PCV approvals, requesting completion of required actions as soon as possible.
- Outstanding for 45-60 Days: The cardholder's manager will be included on escalation notifications for outstanding transactions and approvals.
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Outstanding for 60+ Days: Outstanding items will be escalated to the cardholder's manager and Dean/VP. The P-Card credit limit will be temporarily reduced to $1 until all required verifications and approvals are completed. Once the account is current, an RSC ticket may be submitted to request reinstatement of the credit limit.
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Outstanding for 75+ Days: Accounts with unresolved transactions will be reviewed for potential P-Card cancellation.
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Cardholders can use the My Procurement Card Transaction Verifications report in Workday to identify outstanding transactions that require action. Please also work with your designated approver to ensure PCVs are reviewed and approved promptly.
Additional resources can be found on the Procurement Card web page and within the Procurement & P-Card category of the RSC. If you require assistance, please contact the RSC or Submit a Ticket. We are happy to help and support you as you navigate the process.
Thank you for your partnership in maintaining a compliant, efficient, and well-managed Procurement Card program.
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Faster, More Secure, and Convenient |
In 2025, Payroll received over 500 returned W-2s due to outdated mailing addresses. By choosing electronic W-2 delivery, you can access your tax document sooner while also helping reduce returned mail, support sustainability, and lower postage costs.
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↔️ Switch to Electronic W-2 Delivery through Workday
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You can view and change your current Tax Document Printing Election directly in Workday. This identifies whether your documents are physically mailed to your home address or sent to you electronically.
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- Log in to Workday
- Click your Profile Icon
- Select View Profile
- Click the Pay menu option (from the left sidebar)
- Select Tax Documents (along the top of the page)
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To change your delivery method, click the Edit button
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✅ Verify/Update Home Address in Workday
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You can view and change your current address and contact information directly in Workday.
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- Log in to Workday
- Click your Profile Icon
- Select View Profile
- Click the Contact menu option (from the left sidebar)
- To change your address and contact information, click the Edit button
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What Workday Reports Can I Run? |
Are you looking for a list of reports that are available to you in Workday? Check out the Standard and Custom Reports I Can Run report.
This report provides a broad inventory of reports available to you in Workday. It's a helpful resource when trying to discover new reporting options that may support your work.
NOTE: Reports are limited by Workday security. You're only able to view/run reports that align with your individual Workday roles and permissions. More details are found in this RSC knowledge article.
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Upcoming Workshops & Events |
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This session will begin with a high-level overview of Workday business processes to build foundational understanding, followed by a focused walkthrough of the requisition business process.
The workshop will conclude with a practical demonstration of punch-out functionality.
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Learners will learn about the Physical Inventory process in Workday.
This session will provide information on dates and the instructions that asset coordinators will receive at the start of the fall process.
We will walkthrough the process on how to submit the physical inventory information once the asset coordinator and department complete their review/count of items.
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| This session will cover the fundamentals of Gifts Given taxation at RIT and highlight recent developments in this area.
Presenters will go beyond the tax code and regulations by sharing key metrics, providing live demonstrations, and discussing practical examples and best practices.
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Visit the CTO Community of Practice web page to enroll in upcoming workshops, review past workshop recordings, and gain access to helpful resources.
Would you like to share feedback about our Community of Practice events or suggest new topics for future sessions? Submit this feedback survey and let us know what you think!
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One Lomb Memorial Drive Rochester, NY 14526 | Unsubscribe
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