May 2019 KEY
May 2019 KEY
URGENT REMINDER: Actuarial cost change starts July 1, 2019
Effective July 1 2019, TRSL will process all Full-Time Only corrections that are more than three years old as an actuarial cost. The two-year grace period to make Full-Time Only corrections for fiscal years prior to 2007 under the current method (described below) ends June 30, 2019.
By law, employers are liable for any cost resulting from service credit corrections made more than three years after the contributions report was due. Corrections resulting in a net increase in the service credit will incur an actuarial cost in accordance with LSA-R.S. 11:888(C).
Current method:
  • For FY 2007 and after: TRSL charges an actuarial cost for all eligible Full-Time Only corrections made for FY 2007 and after.
  • For fiscal years prior to 2007: Actuarial costs are required on a limited number of Full-Time Only corrections because of the full-time earnings reporting requirements in place at that time. The current definition of full-time earnings went into effect in FY 2007 (July 1, 2006 – June 30, 2007), and became a component in the calculation of service credit.
Questions about the process and upcoming change can be directed to:
Review reports for all questionable years
TRSL has identified all questionable years (including pre-2007 fiscal years) so that employers can review, correct, or certify them prior to a member’s retirement. Questionable year reports are available for every employee for all years in which they were reported by the employer. We encourage employers to review, correct, or certify all identified questionable years.
Contact TRSL’s Employer Services Department for help reconciling your questionable year reports ahead of the actuarial cost change.
REMINDER: Fiscal Year 2018-19 closeout coming soon
With fiscal year’s end approaching, don’t forget the following important salary reporting deadlines:
By July 15, 2019
  • All salary files through June 2019 are due from employers that report TRSL contributions.
By July 17, 2019
  • All contribution exception reports must be cleared.
  • All online contribution corrections must be processed.
Click here to see the full announcement.
VALIC announces name change
ORP vendor, VALIC, has announced that it will change its name to AIG Retirement Services. AIG is the parent company of VALIC.
The name change will be phased in throughout calendar year 2019, and will not affect the accounts, policies or services of your employees who participate in the ORP. Additionally, we do not anticipate the change will require any action to be taken by employers.
TRSL is in the process of updating our ORP publications and website to reflect the name change. In the coming months, we’ll provide you with more information about VALIC’s name change.
For more information, you and your ORP participants can view this video from VALIC.
Guide to your monthly exception report
Each month, employers can access their contributions exception report that identifies reporting and enrollment errors, as well as members who have not been terminated. The report is available for a specific month or a series of months.
How to retrieve the Contributions Exception Report online:
  1. Log in to the Employer/Membership Information Site (EMIS).
  2. Under “Employers,” select “Employer Contribution Charges.”
  3. Enter the appropriate system (2, 3, or 4) and the fiscal year in “Query Record.”
  4. Click on “Error” next to the last month reported to retrieve the report.
Common errors you'll see on the report:
  • Enrolled not reported - Indicates that a member was enrolled, but no earnings and contributions were submitted on the monthly salary contributions report.
  • Reported not enrolled - Indicates that a member was reported on the monthly salary contributions report but was not enrolled.
  • Contribution type invalid - Indicates that the contributions reported were the wrong type (sheltered-30 or unsheltered-10).
  • Contributions unreasonable - Indicates that the contributions reported were not based on the appropriate contribution rate for that retirement plan.
  • Actual earnings > full-time earnings - Indicates that the actual earnings reported are greater than the full-time earnings reported.
  • Contribution amount must be zero - Indicates that a member has reached 100% accrual and should not make any more contributions to TRSL
As errors are cleared, they are removed each time a new report is generated. You can check the date and time stamp in the upper-left hand corner to make sure you have your latest exception report.
Because salary contributions reports are due to TRSL within 15 calendar days after the month covered by the report, it's a good practice to review and clear contribution exceptions on a monthly basis.
Need assistance clearing your exceptions? Contact one of your assigned TRSL liaisons.
RTW Critical Shortage: What you need to know
On June 30, TRSL will terminate all retirees currently enrolled under a critical shortage provision. If you plan to continue employing TRSL retirees under critical shortage provisions in Fiscal Year 2020, you’ll need to re-enroll them. See TRSL’s document Step by Step: Declaring a Critical Shortage, which walks you through the enrollment process.
Don’t forget these important requirements for enrollment and certification.
Advertise full-time positions.
  • To declare a critical shortage for full-time positions you must advertise on two separate occasions in your official journal that a shortage of certified teachers (or other critical shortage positions) exists. Tip: Now is the ideal time to place these advertisements for positions which will begin at the start of next school year.
Certify the shortage: Submit Form 15CS.
IN CASE YOU MISSED IT... 
New return-to-work section
We recently announced the creation of a new section in the Employer Services Department dedicated to return-to-work issues.
As you look forward to next school year and anticipate any TRSL retirees returning to work, we hope you'll reach out to specialist Jessica Trosclair for any questions you have on this topic.
You can contact her at 225-925-3663 or jessica.trosclair@trsl.org. 
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