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🗓️ Launch Schedule 

Below is the schedule of the four reminder subscriptions and the corresponding timeline of when the emails will begin for Biweekly 7/5-7/18 pay period and Monthly July pay period.

Biweekly 7/5-7/18 Submitter
Reminder #1 - Wednesday, July 15
Reminder #2 - Thursday, July 16

Biweekly 7/5-7/18 Approver
Historical Reminder - Tuesday, July 14
Reminder #1 - Thursday, July 16
Reminder #2 - Monday, July 20

Monthly July Submitter
Reminder - Tuesday, July 21

Monthly July Approver
Historical Reminder - Thursday, July 16
Reminder - Tuesday, July 21

📧 Managing your Timesheet Reminder subscriptions

We have completed a one-time upload of employees with estimated subscription preferences. If we missed you, or if you would like to adjust your settings, you can update your preferences in two ways:

1) Adjust/Add 

A. If you have already received a new format version of the Timesheet Reminder from any group, you may use the 'Unsubscribe' link at the bottom of the actual reminder email (image below). This is a unique link specifically for you to see all of your campus-hosted Emma subscriptions.

B. You’ll see the “AA Timesheet Reminders” section and may adjust your needs by using the toggle slider buttons (image below). You can select as many as you want or none at all. 

C. You must “Update Preferences” by clicking the blue button at the very bottom of the page (image below).

2) New/Overwrite

At any time, you may visit The Collaborative website to enter a new set of subscription preferences. This will overwrite any previous selections for that same email address used to sign-up. Make sure that your selections indicate everything you wish to receive.

⏳ Reminder: Bi-Weekly Deadline Update

For our AABO & EMBO units (no change for UCBO units) - please be aware of a slight change to the bi-weekly timesheet submission deadline. 

Starting with the 07/05 – 07/18 biweekly pay period, the new schedule is as follows:

Employee Submission Deadline: The last Thursday of each pay period by 12:00 PM (noon).

Supervisor Approval Deadline: Remains unchanged (the following Monday by 12:00 PM).

Why the Change?  Moving the deadline to Thursday noon aligns our timesheet workflow with the payroll cycle, giving employees plenty of time to submit hours and ensuring supervisors can meet their Monday approval deadline.

Need to add last-minute hours?  If you need to log additional time (such as overtime) after the Thursday deadline, that is perfectly fine. Please just coordinate directly with your supervisor to ensure it is captured.