News for the HRCP
For unit HR professionals
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Hire and Pay Action Deadlines
- Fall term renewal RTOs were due August 1. See last month's newsletter for renewal tips and tricks.
- Other September appointments and pay actions were due August 15.
- Fall MyTrack offers are due August 26. More information below!
- August appointments and pay actions are past due.
Make sure you allow plenty of time to generate the documents and obtain all required approvals. These deadlines help University HR get documents to the Payroll office for timely pay.
Related deadlines:
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Read to the end of the newsletter to find the answer to the question!
Which of the below is not a reason a MyTrack offer release might be delayed?
a. No supervisor is listed on the offer card.
b. The salary on the faculty pay action form doesn't match the salary on the offer card.
c. The candidate lives in Iowa or Massachusetts.
d. Veterans in the pool were dispositioned incorrectly.
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Updates, News, Requests, and Reminders
Fall MyTrack offers: Offers with a 9/16/24 start date are due by the end of the day on August 26, with all supporting documentation. We've created an Offer Review and Release Guide that lists some common issues that slow down offers after you submit them. Please read it over. We'll do everything we can to process incomplete and late offers, but can't guarantee that they'll make it to Payroll by the September deadline.
Officer of Administration performance review tracking: Banner screen PWAREVW is the university's official tracking mechanism for OA performance reviews. If you need instructions to access and use PWAREVW, there is a Service Portal article with user guide. OAs must receive a performance review at least annually.
Faculty performance review tracking: Faculty reviews are also tracked in PWAREVW. A user guide is available in the Service Portal. If you have questions about tracking performance reviews, please contact the Office of the Provost.
Save the date! Open enrollment begins October 1: The Benefits office will provide more details about what open enrollment will look like this year as further information becomes available, and will communicate with all PEBB-eligible employees. Please think of any employees who will need extra support or reminders to complete open enrollment in October and how you might help them.
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What's a FERPA? Why do people keep saying "FOAPAL?" The university has a few acronym lists to help demystify the letter-speak:
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Events designed for or of interest to UO HR professionals.
Building Your HR Practice: HR Structure at UO: August 27, 2:00-2:45 p.m. or September 10, 10:00-10:45 a.m. via Zoom. Whether you've been at the UO for a few weeks or a few years, an HR organizational overview may help provide the context you need to support your HR practice. Join Sue Russell, director of the HR Community of Practice, for this session that describes the structure of HR at the university. Sign up in MyTrack.
I-9 Employment Eligibility Workshop with optional International Hire Documents Training: September 4, 10:00 a.m.-11:30 a.m. via Teams. Designed for staff who process new hire documents. The first part of the training focuses on I-9 requirements, and the optional second part focuses on the UO-NRA and the 8233 forms, and is recommended for staff who process international employee hires. Register in MyTrack.
New Faculty and Staff UO Community Orientation and Resource Fair: September 16, 9:00-11:00 a.m., EMU Ballroom. HR partners are invited to visit this onboarding experience that provides networking, resource education, and information sessions. Come and learn about resources to share with your employees! HR partners are welcome to stop by without registering, but new employees are encouraged to register in advance.
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Our next meeting will be held on September 4 from 2:00-3:00 p.m. via Zoom.
Resources from the August 7 meeting are available on the HRCP website. Thanks for such a robust in-person attendance at our August meeting! It was great to see everyone, chat, and mingle.
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| News for Your Unit
Please share with your area's leaders and employees!
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New name for Around the O Workplace: As University Communications reimagines its publications, the "Around the O" name and URL have been retired. The employee-focused Around the O Workplace newsletter and webpage are now simply called Workplace. The Workplace newsletter will still be emailed to all employees on Tuesday afternoons with its blend of community building and news you need to know today. The around.uoregon.edu URL redirects to news.uoregon.edu, and you can still access Workplace from that page.
Financial Stewardship Institute nominations due September 13: If you know someone who'd enjoy participating in the Financial Stewardship Institute, please submit a nomination! You may also nominate yourself. FSI participants learn about the financial and administrative workings of the university, and participate in a consulting project to help a UO department. Read more in Workplace.
SAVE THE DATE: Benefits open enrollment is October 1-31. Please mark your calendars now so you don't forget to participate in this mandatory process to choose your insurance and other benefits for 2025.
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Outlook and Teams Scheduling Tools: August 28, 11:00 a.m.-noon via Teams webinar. Hosted by Information Services. Live instruction with time for questions. All UO employee groups welcome. This training focuses on the Microsoft Outlook Scheduling Poll and Microsoft Teams Calendar Templates, and will benefit employees who schedule meetings for several people or more. Register in the UO Service Portal.
New Faculty and Staff UO Community Orientation and Resource Fair: September 16, 9:00-11:00 a.m., EMU Ballroom. New UO employees are invited to experience this onboarding experience that provides networking, resource education, and information sessions. Information sessions start at 10:00 a.m. Register in MyTrack.
Employee Benefits Overview: September 18 or November 12, 10:00-11:00 a.m. via Zoom. These sessions are designed for current and new faculty, classified staff, and officers of administration. We'll discuss benefit eligibility, review core and lesser-known benefits, and go over retirement plan options. If you're interested in expanding your knowledge of the benefits and perks available to you, register today!
New Hire Benefit Enrollment Drop-In Help Sessions: September 23, 9:00-11:00 a.m. in the Lease Crutcher Lewis Room, EMU. Benefits coordinators from University Human Resources will be on hand to answer questions and help new employees enroll in their benefits. Register in MyTrack. (Note changed date.)
PERS Expo: October 1, online. You're invited to learn more about your pension and other benefits that can help you reach your retirement goals. This annual expo is designed for PERS members at any stage in their careers. You'll have access to interactive and on-demand content, including live speakers, videos, and to-do lists. Register online and you can also sign up for the PERS Expo mailing list.
Risk Management 101: Event Planning and Insurance Essentials: October 29, 11:00 a.m.-noon. This session will cover the fundamental principles of managing risks associated with organizing events. Participants will learn about identifying potential risks, implementing strategies to mitigate those risks, and understanding the relevant insurance and university policies. Event coordinators are encouraged to sign up. Light catering will be provided. To sign up follow this link and select the October 29 session. Join the waitlist if the event is full.
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Which of the below is not a reason a MyTrack offer release might be delayed?
a. No supervisor is listed on the offer card.
b. The salary on the faculty pay action form doesn't match the salary on the offer card.
c. The candidate lives in Iowa or Massachusetts.
d. Veterans in the pool were dispositioned incorrectly.
The only option here that wouldn't hold up a MyTrack offer is C. For a list of other common reasons that offers might be delayed, please read our Offer Review and Release Guide!
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